Page 1 Multi-Function Plain Paper FAX Model No. KX-FM260 KX-FM255 OPERATING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376. Quick Start To get started,...
Page 2 Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines the facsimile, telephone, copier, scanner, PC Fax and printer features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Page 3: Important Safety Instructions
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of ﬁre, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
Page 4 Quick Start Installation Remove the shipping tape from the unit and stacker, and install as follows. Shipping tape Film cartridge Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open. Remove the leaflet from the unit.
Page 5: Recording Paper
Stacker (See page 22.) Lift the front of the unit, insert the stacker into the slots and slide it until it stops. Slots Bottom For Assistance, Call 1-800-435-7329 Quick Start Paper tray (See page 24.) Open the paper tray. Insert the two tabs on the paper tray into the slots on the back of the unit.
Page 6: Telephone Line Cord
Quick Start Connections For further details, see page 26. For Assistance, Call 1-800-435-7329 Handset cord Connect to the unit. Connect to the handset. Telephone line cord Connect to “LINE” on the unit. Connect to a single telephone line jack. Line surge RJ11C protector Power cord...
Page 7 Voice call - making/answering Voice call - making Lift the handset. Dial the number. When finished, hang up the handset. For further details, see page 32. If you have a trouble, see page 99. Voice call - answering When the unit rings, lift the handset.
Page 8: Fax - Sending
Quick Start Fax - sending/receiving Fax - sending Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Press SP-PHONE Dial the fax number.
Page 9: Fax - Receiving
Fax - receiving When the unit rings, lift the handset. When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/COPY/SET Hang up the handset. For further details, see page 60. You can select the desired option to receive calls according to your needs.
Page 10 Quick Start Copy - making Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Make sure the handset is hung up.
Page 11 Receiving faxes on your PC (See page 88.) Viewing faxes on your screen (See page 89.) Faxing a document from the facsimile unit (See page 91.) Scanner functions Using your fax machine as a scanner (See page 92.) For Assistance, Call 1-800-435-7329 Quick Start To COM port...
Page 12: Table Of Contents
Table of Contents Accessory Initial Help Button Preparation Finding the Controls Setup Volume Making and Answering Calls Telephone One-Touch Dial JOG DIAL Voice Contact Sending Faxes Fax/Copy Receiving Faxes Copying For Assistance, Call 1-800-435-7329 Included accessories ......14 Accessory order information .
Page 13 Faxing a document from the facsimile unit using the PC ..91 Using your fax machine as a scanner ....92 PC link (turning PC related functions on/off) ... 93 List of Multi-Function applications and help instructions .
Page 14: Accessory
Save the original carton and packing materials for future shipping and transportation of the unit. To use this unit with your PC Purchase a Panasonic KX-FA180 serial cable or a RS232C cable (DB9 Female/DB25 Male). To order a KX-FA180, call toll free 1-800-435-7329 or see fax order instructions on page 15, or purchase at any computer supply store.
Page 15: Accessory Order Information
The free starter ﬁlm is only 20 meters (65v) long. We recommend that you buy regular ﬁlm [100 m (328v)] for uninterrupted use of your unit. For best results, use Panasonic replacement ﬁlm, KX-FA135 or KX-FA136. To order, call toll free 1-800-435-7329 or see the fax order instructions below.
Page 16: Help Function
Help Button Help function You can print a quick reference for assistance as follows. Select which operation you want to print out by pressing repeatedly. HELP Display: PRESS[ Press until the desired item is displayed. The following items are available. 1.
Page 17: Finding The Controls
Overview Document guides Document entrance Speaker Stacker Document exit Recording paper exit Finding the Controls Document feeder tray Serial interface connector (Used to connect your PC with a RS232C cable. For system requirements, see page 80.) Cover Paper tray Recording paper entrance Recording paper set lever...
Page 18: Location
Finding the Controls Location Used to change from pulse to tone during dialing (p. 34). Dial keypad PQRS TONE FLASH Used as a hookswitch (p. 34). Used for speakerphone operation. Used to redial the last number dialed (p. 32, 43). Used to insert a pause during dialing (p.
Page 19 Used to select a resolution (p. 43). B B R R O O A A D D C C AST HYPHEN INSERT NAME/TEL NO. LOWER SECRET DIRECTORY RESOLUTION PROGRAM MENU JOG DIAL JOG D BACK Finding the Controls Used for transmission to multiple stations (p.
Page 20: Setup
The free starter ﬁlm prints about 65 letter size pages. A normal ﬁlm roll prints about 330 letter size pages. Purchase one of the following full size replacement ﬁlm kits as soon as possible for uninterrupted use of your Panasonic plain paper fax machine. Full size replacement ﬁlm kits: KX-FA135 Film cartridge KX-FA136 Replacement ﬁlm Two replacement ﬁlm rolls only.
Page 21 Remove the leaﬂet from the unit. If the ﬁlm in the ﬁlm cartridge is slack, tighten it by winding the bottom side gears. Install the ﬁlm cartridge into the unit. Make sure that the blue label on the cartridge matches the one on the unit. Close the cover securely by pushing down on both corners.
Page 22: Stacker
Setup Stacker Remove the shipping tape from the stacker. Lift the front of the unit, insert the stacker into the slots. Conﬁrm the stacker is locked with the center slots. Slide the stacker until it stops. Bottom Slots Shipping tape Stacker Center slots Stacker...
Page 23 Using legal size paper Press the dotted area on the stacker extender. Open the stacker extender. Setup Dotted area OUVRIR POUR POUSSER OPEN PUSH Stacker extender Stacker extender...
Page 24: Paper Tray
Setup Paper tray Open the paper tray. Insert the two tabs on the paper tray into the slots on the back of the unit. Do not place the unit in areas where the paper tray may be obstructed by walls, etc. Recording paper Letter or legal size recording paper can be loaded.
Page 25 Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray. The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise a paper jam or multi-feed may occur. The paper should not be over the tab.
Page 26: Connections
Setup Connections Connect the handset cord. Connect the telephone line cord. Connect the power cord. When the power is turned on for the ﬁrst time, the unit will print some basic information. 120 V, 60 Hz Power cord Power surge protector Line surge RJ11C...
Page 27: Date And Time, Your Name And Facsimile Telephone Number
You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulﬁlling the requirements of the Telephone Protection Act of 1991. Your logo Example: FROM : Panasonic Fax Setting the date and time Press MENU Display: 1.SYSTEM SET UP...
Page 28: Setting Your Logo
Setup Setting your logo The logo can be your company, division or name. Press MENU Display: 1.SYSTEM SET UP Press , then YOUR LOGO START/COPY/SET Press LOGO= Enter your logo, up to 30 characters, by using the dial keypad or (see the next page).
Page 29 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Dial keys HYPHEN key (Used to insert a hyphen.) One-Touch Dial keys INSERT key (Used to insert one character or one space.) key (Used to move the cursor to the left.) Arrow key (Used to move the cursor to the right.)
Page 30: Setting Your Facsimile Telephone Number
Setup Setting your facsimile telephone number Press MENU Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press START/COPY/SET NO.= Enter your facsimile telephone number up to 20 digits using the dial keypad or If using JOG DIAL , press cursor.
Page 31: Volume
Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press To turn the ringer off: ¡ 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES: PRESS SET 2. Press START/COPY/SET To turn the ringer back on, press While the ringer volume is set to off: ¡...
Page 32: Making And Answering Calls
Making and Answering Calls Voice call - making Press SP-PHONE or lift the handset. Display: TEL= Dial the telephone number. Example: TEL=2345678 If you misdial, hang up and dial again. When the other party answers, talk into the microphone or handset. When ﬁnished, press SP-PHONE handset.
Page 33: Voice Call - Answering
Voice call - answering When the unit rings, press SP-PHONE handset. When ﬁnished, press SP-PHONE handset. Making and Answering Calls or lift the or hang up the Handset MUTE SP-PHONE...
Page 34: Tone, Flash And Pause Buttons
Making and Answering Calls TONE, FLASH and PAUSE buttons TONE button ( ) button is used for rotary pulse dial TONE services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.
Page 35: Dialing Mode (Touch Tone Or Pulse)
Dialing mode (touch tone or pulse) The unit will automatically set the dialing mode to “TONE” or “PULSE” when the unit is turned on if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below. Press MENU Display:...
Page 36: One-Touch
One-Touch Dial Storing names and telephone numbers in One-Touch Dial The unit’s memory allows you to use One-Touch Dial for rapid access to your most frequently dialed numbers. 10 stations are available. The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key (BROADCAST).
Page 37 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Dial keys HYPHEN key (Used to insert a hyphen.) One-Touch INSERT key (Used to insert one character or one space.) Dial keys SECRET key (Used to keep the telephone number secret.) key (Used to move the cursor to the left.) Arrow...
Page 38: Dial Making A Voice Call Using One-Touch Dial
One-Touch Dial Making a voice call using One-Touch Dial Before using this feature, program the desired names and telephone numbers into One-Touch Dial (see page 36). Press SP-PHONE or lift the handset. Display: TEL= Conﬁrm there are no documents in the document feeder tray.
Page 39: Jog Dial
For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations for KX-FM260, 60 stations for KX-FM255) besides One-Touch Dial. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory.
Page 40: Editing A Stored Name And Number
JOG DIAL Editing a stored name and number Rotate until the desired name is JOG DIAL displayed. Example: Mary Press DIRECTORY PROGRAM EDIT= Press to select “EDIT”. NAME=Mary If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 37.
Page 41: Making A Voice Call Using The Jog Dial Directory
Making a voice call using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 39). Rotate until the desired name is JOG DIAL displayed. Example: Lisa Press SP-PHONE or lift the handset. The unit will start dialing automatically.
Page 42: Voice Contact
You can have a conversation during the same call after the fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact...
Page 43: Sending Faxes
Sending a fax manually Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
Page 44: One-Touch Dial
(see page 57). Note: If your fax does not transmit, press then repeat step 5. Verify that the number dialed is answered by the other party’s fax machine. Document feeder tray STANDARD repeatedly to...
Page 45: Jog Dial Directory
For further details about using the JOG DIAL, see page 41. If your fax does not transmit, press then repeat steps 5 and 6. Verify that the number dialed is answered by the other party’s fax machine. Document feeder tray STANDARD...
Page 46: Iq-Fax
2 If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will automatically redial to the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4 attempts, the fax server will fax a Non-Delivery Notice to you.
Page 47 Turning on the IQ-FAX function Before programming, conﬁrm that your application has been processed by FaxSav. Press MENU Display: 1.SYSTEM SET UP Press , then IQ-FAX Press START/COPY/SET MODE=OFF Press to select “ON”. MODE=ON If this feature is not required, select “OFF”. Press START/COPY/SET SETUP ITEM [...
Page 48 Sending Faxes Sending a fax using the Internet Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
Page 49: Documents You Can Send
Documents you can send Minimum size Maximum size 128 mm (5w) 216 mm (8 Note: Remove clips, staples or other similar fastening objects. Check that ink, paste or correction ﬂuid has dried. Do not send the following types of documents. Use copies for fax transmission. —...
Page 50: Conﬁrmation Report
START TIME 01 2345678 Jan. 20 01:18PM Note: If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit. Dial keypad Jan. 20 1998 01:19PM...
Page 51: Automatic Journal Report Printing
Jan. 21 05:18PM 555556677 Jan. 22 10:35AM Note: If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit. Sending Faxes Dial keypad Jan. 25 1998 05:22PM...
Page 52: Delayed Transmission (Sending A Fax At A Speciﬁc Time)
Sending Faxes Delayed transmission (sending a fax at a speciﬁc time) Using a built-in clock, this unit can send documents automatically at a speciﬁc time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.
Page 53: From Memory
From memory The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 119. Setting memory transmission Press MENU...
Page 54: Multiple Stations
Example: DIR=Luke b: Using JOG DIAL directory: Rotate JOG DIAL until the desired name is displayed (up to 100 stations for KX-FM260, 60 stations for KX-FM255). Example: John Press START/COPY/SET Example: John To enter other stations, repeat this step (up to 109 stations for KX-FM260, 69 stations for KX-FM255).
Page 55: Broadcast Report
Using the BROADCAST key The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No.
Page 56: Overseas
Sending Faxes Overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. Press MENU Display: 1.SYSTEM SET UP Press , then OVERSEAS MODE Press START/COPY/SET...
Page 57: Connecting Tone
Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using One-Touch Dial or the JOG DIAL directory. This will tell you the status of the other party’s machine.
Page 58: Receiving Faxes
Receiving Faxes Setting the unit to receive calls To answer all voice and fax calls yourself. How you want to use the unit to receive faxes AUTO ANSWER is OFF. You have to set this. AUTO ANSWER light When the unit rings, you must answer all calls.
Page 59: Answering Machine
FAX ONLY mode ring count to “5 EXT.TAM” (see page 62). When receiving voice calls: The answering machine will record voice messages. When receiving fax calls: The fax machine unit will receive documents. Other options If you have a voice mail service from...
Page 60: Tel Mode (Answering All Calls Manually)
Receiving Faxes TEL mode (answering all calls manually) Turn off the AUTO ANSWER mode by pressing AUTO ANSWER until the AUTO ANSWER light turns off. The display will show the following. Display: TEL MODE When the unit rings, press SP-PHONE handset to answer the call.
Page 61: Fax Only Mode (All Calls Are Received As Faxes)
Only a fax machine is connected. Example: A telephone line is used for voice calls and a separate telephone line for the fax machine. Therefore, two telephone lines are used. When someone is sending a fax, the fax machine will ring once (see page 62).
Page 62 Receiving Faxes Setting the FAX ONLY mode ring count This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 5 rings. If you use the unit with an answering machine, select “5 EXT.TAM” (see page 62 to 65).
Page 63: Using With An Answering Machine
Receiving a voice message and fax document in one call The answering machine will record the voice message ﬁrst. Then, the fax machine will be activated by the caller’s request and receive the document. For further details, see page 65.
Page 64: Activating The Answering Machine
If your answering machine is equipped with a remote operation feature, set the same remote access code that is on the answering machine to the fax machine (see page 65). If the answering machine is not turned on, all incoming calls will be answered by the fax machine and callers cannot leave voice messages.
Page 65: Receiving A Voice Message And Fax Document In One Call
Remote operation of your answering machine (remote activation ID) Some answering machines will allow you to retrieve voice messages from a remote location. To deactivate the fax machine while you are checking your messages, set the remote activation ID code for the answering machine. Important: This ID must be different from the fax activation code (see page 72).
Page 66: Distinctive Ring Service (Ring Pattern Detection Feature)
Receiving Faxes Distinctive Ring service (ring pattern detection feature) This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature.
Page 67 Setting the Distinctive Ring pattern assigned for faxes Select the ring pattern of the facsimile number that is assigned by your telephone company. Press MENU Display: 1.SYSTEM SET UP Press , then RING DETECTION Press START/COPY/SET MODE=OFF Press to select the ring pattern assigned to the facsimile number.
Page 68: Tel/Fax Mode (Receiving Voice Calls With Rings And Fax Calls Without Rings When You Are Near The Unit)
*** A telephone fee will be charged to the caller from this point. *** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability. *** While ringing, the unit will emit a different ring back tone to the calling party.
Page 69 Ring pattern when an extension telephone is connected Voice calling The extension telephone will ring once. (The unit will not ring.) A call is received. TEL/FAX delayed ring count Fax calling tone** TEL/FAX delayed ring count: Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice call. Note: The unit will display the following when an extension telephone starts to ring.
Page 70 If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER TEL/FAX MODE We recommend the following setup. Wall jack Only a fax machine is connected. Dial keypad AUTO ANSWER TO ANSWER F F A A X ON...
Page 71 TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed. Press MENU Display:...
Page 72: Extension Telephone
Receiving Faxes Extension telephone When you connect an extension telephone to your unit or on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code ﬁrmly. When the extension telephone rings, lift the handset of the extension telephone.
Page 73: Other Size Documents
Other size documents When the size of the documents sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate.
Page 74: Silent Detection (Receiving Faxes From Older Model Fax Machines)
Receiving Faxes Silent detection (receiving faxes from older model fax machines) This feature allows the unit to activate the fax function automatically if a silent pause longer than 4 seconds is detected when using an answering machine. Helpful hints: If you wish to receive documents from fax machines that do not send a fax calling tone, activate this feature. If you use an answering machine to give greeting messages and record incoming messages on a single cassette tape, deactivate this feature.
Page 75: Memory Reception Alert
Memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Press MENU Display:...
Page 76: Pager Call - When Your Unit Receives A Fax
Receiving Faxes Pager call - when your unit receives a fax This feature allows your unit to call your pager when your unit receives a fax document. Press MENU Display: 1.SYSTEM SET UP Press , then FAX PAGER CALL Press START/COPY/SET MODE=OFF Press...
Page 77: Film Detection
Film detection If this feature is activated, the display will show the following message when the remaining ﬁlm prints about 15 letter size documents. Display: FILM NEAR EMPTY If you are using regular ﬁlm (100 m roll) when the above message is displayed, the unit will also print a report.
Page 78: Copying
Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (see page 49) can be copied. Open the document feeder tray. If the display shows “CHECK PAPER”, make sure you pull the paper set lever when installing paper.
Page 79 Printing collated The unit will print uncollated. You can also print collated. See the example below. For example: Making two copies of 4 page original document (Uncollated) Choosing an enlargement/reduction rate The unit can make enlarged or reduced copies of a document. To enlarge a document: Select “200%”...
Page 80: Connecting To A Computer
Setup (PC) Connecting to a computer To run the Multi-Function Center software, you need the following software and hardware. ¡IBM PC 386, or higher, or compatible meeting all AT bus specifications (DX 33Mhz minimum recommended) ¡Microsoft Windows 3.1, 3.11 or Windows 95 ¡Hard Disk drive with at least fourteen (14) MB of available storage ¡RS232C Serial Port Note:...
Page 81: Installing The Multi-Function Center Software
Installing the Multi-Function Center software Start Windows 3.1/3.11/95 and close all applications. Insert the CD into your CD-ROM drive. ¡The Welcome window will automatically appear after 4 or 5 seconds. If the Welcome window does not appear, follow the instructions below. »...
Page 82: See Pages 84 And
Message Center application contains five windows that may remain open or be minimized to one icon within the Message Center main window. » Register Used to register your unit with Panasonic by fax, mail, phone or E-mail. » ReadMe Please read this file before using the Multi-Function Center software.
Page 83: Address Book
Personal information database for fax and phone numbers The Address Book is your personal information database for fax and phone numbers. To make the Address Book: Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Address Book.
Page 84: Using As A Printer
Open the document you wish to print. Select Print from the File menu. ¡The Print dialog box will appear. Select Panasonic MFC Print from the Name field in the Printer group. <Fig. 1> Set the Page range and enter the number of collated copies.
Page 85 ¡The Print Setup dialog box will appear. Select Panasonic MFC Print from the Specific Printer field. <Fig. 2> Select the Options button. ¡The Panasonic MFC Print dialog box will appear. <Fig. 3> Set the Page Size, Resolution and Orientation. Then click the OK button.
Page 86: Sending Documents
Open the document you wish to send. Select Print from the File menu. ¡The Print dialog box will appear. Select Panasonic MFC Fax from the Name field in the Printer group and select Properties. <Fig. 1> ¡The Panasonic MFC Fax dialog box will appear.
Page 87 ¡The Setup dialog box will appear. Select Panasonic MFC Fax from the Specific Printer field and then select Options. <Fig. 1> ¡The Panasonic MFC Fax dialog box will appear. <Fig. 2> Set the Page Size, Resolution and Orientation. Then click the OK button.
Page 88: Pc Receiving
PC Receiving Receiving faxes on your PC Setting up receiving faxes on your PC If you wish to receive faxes on your PC automatically, turn on the AUTO ANSWER mode on the facsimile unit by pressing (AUTO\ANSWER). Start Windows. Open or minimize the Message Center application.
Page 89: Viewing Faxes On Your Screen
Viewing faxes on your screen To view a fax in your Inbox Select the fax you wish to view from the Inbox window. <Fig. 1> Select View from the File menu of the Message Center Inbox window or click the VIEW button on the toolbar.
Page 90: Printing Received Documents
¡The Print Setup dialog box will appear. <Fig. 3> If you want to use the facsimile unit as a printer, select Panasonic MFC Print from the Printer list. Choose the printer you wish to use by selecting the OK button.
Page 91: Send From Fax Faxing A Document From The Facsimile Unit Using The Pc
Faxing a document from the facsimile unit using the PC Place the document(s) on your machine. <Fig. 1> Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Send From Fax. Windows 3.1/3.11 Users: Double click Send From Fax in the Multi-Function Center program group.
Page 92: Using Your Fax Machine As A Scanner
Your facsimile unit can be used as a scanner enabling you to incorporate image files into other Windows applications. The scanned file can be saved as a Panasonic .ALA (image) file (see note below), a .TIF, .PCX, .DCX, or .BMP file.
Page 93: More Information
PC link (turning PC related functions on/off) The PC LINK feature is pre-selected to “ON”. If the AUTO ANSWER mode is turned on, all faxes will be received at your PC automatically. If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to your facsimile machine, do one of the following.
Page 94: List Of Multi-Function Applications And Help Instructions
More Information List of Multi-Function applications and help instructions To obtain information about the Multi-Function Center applications, use the help function. For help, follow these steps. For Windows 95 Users: 1. Click the Start button. 2. Click Programs. 3. Click Multi-Function Center. 4.
Page 95 Applications Functions Message Center ¡Cover page—Creating and Set up ¡Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and Night Delivery Time ¡Time/Date stamp on received faxes ¡Resending a fax ¡Automatically printing incoming faxes ¡Loading the Message Center automatically Received Faxes ¡Inbox Activity Log ¡Automatically deleting your faxes after printing ¡Deleting faxes...
Page 96: Error Messages
Try again. The document was not fed properly. Reinsert the document and try again. The other party’s fax machine rings too many times. To send a fax manually, dial the number, conﬁrm the fax tone, and press START/COPY/SET The other party’s machine is not a facsimile. Check with the other party.
Page 97: Lcd Display
Transmit the entire document by using manual or automatic transmission. The other party’s fax machine is busy or ran out of recording paper. Try again. NO FAX REPLY A recording paper jam occurred under the ﬁlm cartridge. Clear the jammed paper PAPER JAMMED (p.
Page 98 The unit is checking if the ﬁlm is set correctly. Wait for a while. PLEASE WAIT The other party’s fax machine is busy or ran out of recording paper. Try again. REDIAL TIME OUT The document is jammed. Remove the jammed document (p. 109).
Page 99: When A Function Does Not Work, Check Here Before Requesting Help
The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 26). The other party’s fax machine was busy or ran out of paper. Try again. The other party’s machine is not a facsimile. Check with the other party.
Page 100: Fax Reception
Operations Fax transmission Problem The other party complains that dirty patterns or black lines appear on their received documents. I cannot make an international fax call. Fax reception Problem I cannot receive documents. I cannot receive documents automatically. The display shows “CONNECTING...” but faxes are not received.
Page 101: Using An Answering Machine
The remote access code on your answering machine is the same as your fax activation code. Set a different number for each code. You did not program your remote access code in your fax machine correctly. Program the same code that is programmed on the answering machine (p.
Page 102 Operations Using an answering machine Problem When I answer a call with the extension telephone, the unit switches to the fax mode and I cannot talk with the other party. Multi-Function Center Problem I cannot install the Multi-Function Center software. The Multi-Function Center does not work.
Page 103 Documents cannot be sent by the For Assistance, Call 1-800-435-7329 Cause & Remedy ¡“Panasonic MFC Print” was not selected as your printer. Select it. ¡The print manager of Windows 3.1 was not used. Test using Notepad in Windows 3.1 or Wordpad in Windows 95.
Page 104 Operations Error codes on the PC when using the Multi-Function Center When using the Multi-Function Center software and an error occurs when the printer or scanner function is initiated, an 8 digit error code will be displayed on the status log window. See the printer 8 digit error code below.
Page 105 » Error code for “Scanner not ready.”: For example: If “1” appears in the 8 digit code, see the corresponding instructions and solve the problem. e.g. When “Scanner not ready. Error code=00010000” is displayed on the Status Log window: Cause & remedy—The top cover is open. Close it. For Assistance, Call 1-800-435-7329 Document feed: When this digit is “1”, the document is not fed into...
Page 106: If A Power Failure Occurs
Operations If a power failure occurs The unit will not function. Transmission and reception will be interrupted. Check the transactions by printing a journal report. If fax documents are stored in memory, they will be lost. When power is restored, a power-down report will be printed out stating which contents in memory have been erased.
Page 107: Recording Paper Jam
Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 108. When paper has jammed under the ﬁlm cartridge The display will show the following message.
Page 108 Jams When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER Remove the jammed paper as follows. Pull the recording paper set lever forward, then pull out the jammed recording paper from the recording paper entrance.
Page 109: Sending Document Jams
Sending document jams If the unit does not release the document during feeding, remove the document as follows. Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open. Remove the jammed document carefully. Close the cover securely by pushing down on both corners.
Page 110: How Much Film You Have Left
Remove the four gears from the used ﬁlm cores. Caution: The ﬁlm is not reusable. You can order a new ﬁlm for replacement through your nearest Panasonic dealer or call 1-800-435-7329. For Assistance, Call 1-800-435-7329 while the unit is idle. The display indicates FILM REMAINING When the ﬁlm indicator points to this position, the remaining ﬁlm will...
Page 111 Insert the blue gear into the blue core of the new ﬁlm. Insert the three green gears into the remaining cores of the new ﬁlm. Insert the ﬁlm into the cartridge so that the blue gear matches the blue label on the cartridge. The shiny side should be facing up.
Page 112: Document Feeder
Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. Disconnect the power cord and the telephone line cord. Slide the cover open lever forward. The cover is under tension to improve print quality.
Page 113: Printing The Feature Settings, Telephone Numbers
Printing the feature settings, telephone numbers, the journal and printer test list You can print out the following documents. Feature list: provides you with the current settings of the basic and advanced programming features (see pages 142 and 143). Telephone number list: provides you with names and telephone numbers which are stored in One-Touch Dial and the JOG DIAL directory.
Page 114: Display Contrast Changing The Lcd Display Contrast
Display Contrast / Reset Changing the LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press MENU Display: 1.SYSTEM SET UP Press , then LCD CONTRAST Press START/COPY/SET MODE=NORMAL...
Page 115: Fcc Information
List of FCC requirements and information If required by the telephone company, inform them of the following. FCC Registration No.: (found on the bottom of the unit) Ringer Equivalence No.: (found on the bottom of the unit) The particular telephone line to which the equipment is connected.
Page 116: Limited Warranty
Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone number listed in the Servicenter Directory.
Page 117: Servicenter Directory
3700 North 29 Avenue Suite 102 Hollywood, FL 33020 Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 Accessory Purchases:...
Page 118: Notes For Product Service And Shipping The Product
Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to an authorized servicenter, prepaid and adequately insured. Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.
Page 119: Speciﬁcations
Technical data about this product Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm (8 Max. 600 mm (23 Effective Scanning Width: 208 mm (8 Recording Paper Size: Letter: 216 mmq279 mm (8 Legal: 216 mmq356 mm (8 Effective Printing Width: 208 mm (8 Transmission Time*:...
Page 120: Comienzo Rápido En Español
Comienzo rápido en español Esta guía le ofrece una explicación básica en español sobre cómo utilizar su facsímil. Índice Instalación ... 121 Conexiones ... 122 Programación inicial ... 123 Memorización de nombres y números de teléfono para la marcación de un toque... 124 Memorización de nombres y números de teléfono en el directorio JOG DIAL...
Page 121: Instalación
Instalación Quite la cinta de transporte de la unidad y del apilador y haga la instalación de la forma siguiente. Cinta de transporte Cartucho de película Deslice hacia adelante la palanca de abertura de la cubierta. La cubierta está bajo tensión para mejorar la calidad de la impresión.
Page 122: Conexiones
Comienzo rápido en español Conexiones Cable del auricular Conéctelo a la unidad. Conéctelo al auricular. Cable de línea telefónica Conéctelo a “LINE” de launidad. Conéctelo a una toma de línea telefónica sencilla. Protector contra sobrevoltaje de la línea RJ11C Cable de electricidad Conéctelo a la unidad.
Page 123: Programación Inicial
Programación inicial Ajuste de la fecha y la hora Pulse MENU Pulse , y luego Pulse START/COPY/SET Introduzca el mes/día/año correcto seleccionándolos con 2 dígitos para cada uno utilizando el teclado de marcación o JOG DIAL . Si utiliza pulse para mover el cursor.
Page 124: Memorización De Nombres Y Números De Teléfono Para La Marcación De Un Toque
Comienzo rápido en español Memorización de nombres y números de teléfono para la marcación de un toque Pulse DIRECTORY PROGRAM Para las estaciones 1-5 Pulse una de las teclas de marcación de un toque. Si selecciona la tecla de marcación de un toque 1, seleccione “DIAL MODE”...
Page 125: Memorización De Nombres Y Números De Teléfono En El Directorio Jog Dial
JOG DIAL Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la unidad proporciona también el directorio JOG DIAL (100 estaciones para el KX-FM260, 60 estaciones para el KX-FM255). Pulse DIRECTORY PROGRAM...
Page 126: Para Hacer/Contestar Una Llamada De Voz
Comienzo rápido en español Para hacer/contestar una llamada de voz Para hacer manualmente una llamada de voz Levante el auricular. Marque el número. Cuelgue el auricular cuando termine. Para hacer una llamada de voz utilizando la marcación de un toque Levante el auricular.
Page 127: Envío De Un Fax
Envío de un fax Envío manual de un fax Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Inserte el documento hasta que se oiga un pitido. Pulse SP-PHONE Marque el número del fax.
Page 128: Reciviendo Un Fax
Comienzo rápido en español Reciviendo un fax Recepción manual de un fax Levante el auricular cuando oiga el timbre de la unidad. Cuando: — sea necesario recibir un documento, — se oiga un tono de llamada de fax (pitido lento), o —...
Page 129: Para Hacer Una Copia
Para hacer una copia Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Inserte el documento hasta que se oiga un pitido. Pulse START/COPY/SET Introduzca el número de copias (hasta 99). START/COPY/SET Pulse Comienzo rápido en español...
Page 130: Conexión A Una Computadora Personal E Instalación Del Multi-Function Center
Comienzo rápido en español Conexión a una computadora personal e instalación del Multi-Function Center Requisitos del sistema Para utilizar el programa Multi-Function Center deberá utilizar los siguientes software y hardware. —IBM PC 386, o más reciente, o uno compatible que cumpla con todas las especificaciones del bus AT (se recomienda DX de 33 MHz como mínimo).
Page 131: Utilización Del Multi-Function Center
Podrá imprimir documentos creados dentro de las aplicaciones Windows de igual forma que si estuviera utilizando cualquier otra impresora. Seleccione Panasonic MFC Print como su impresora. Por ejemplo, para imprimir desde Microsoft Word, haga lo siguiente: » Para los usuarios de Windows 95: Abra el documento que desee imprimir.
Page 132 Utilizando el comando Print en el menú File, como lo haría en la función de la impresora, podrá tener acceso a una función de fax desde una aplicación Windows. Seleccione Panasonic MFC Fax como su impresora. Por ejemplo, para enviar un documento creado con Microsoft Word, haga lo siguiente: »...
Page 133 Abra el documento que desee enviar. Seleccione Print en el menú File. Seleccione el botón Setup. ¡Aparecerá la casilla de diálogo Setup. Seleccione Panasonic MFC Fax en la lista desplegable Specific Printer. Seleccione Options. ¡Aparecerá la casilla de diálogo Panasonic MFC Fax.
Page 134 Comienzo rápido en español Preparación para recibir faxes en su computadora personal Si desea recibir automáticamente faxes en su computadora personal, active el modo AUTO RECEIVE en el facsímil pulsando (AUTO\RECEIVE) o utilice el modo MANUAL RECEIVE ajustado a TEL/FAX. Empiece con Windows.
Page 135 Para ver en la pantalla los faxes » Para ver un fax en su Inbox Para los usuarios de Windows 95: Seleccione el botón Start. Señale a Programs, señale a Multi-Function Center, y luego haga clic en Message Center. Seleccione Message Center en la barra de tareas de la parte inferior de la pantalla Windows.
Page 136 ¡Aparecerá la casilla de diálogo Print Setup. Si desea utilizar el facsímil como una impresora, seleccione Panasonic MFC Print en la lista desplegable Specific Printer. Si la impresora identificada es realmente la que usted desea utilizar, seleccione el botón OK.
Page 137 Envío de un documento cargado en el facsímil Ponga el(los) documento(s) en su facsímil. CARA IMPRESA HACIA ABAJO Para los usuarios de Windows 95: Seleccione el botón Start. Señale a Programs, señale a Multi-Function Center, y luego haga clic en Send From Fax. Para los usuarios de Windows 3.1/3.11: Haga dos veces clic en el icono Send From Fax del grupo de programas Multi-Function Center.
Page 138 Comienzo rápido en español Exploración y almacenamiento de documentos Su facsímil puede ser utilizado como un escáner para permitirle añadir archivos de imágenes a otras aplicaciones Windows. El archivo explorado podrá ser almacenado como un archivo .ALA (imagen), o como un archivo .TIF, .PCX, .DCX, o .BMP.
Page 139 Ayuda para obtener más Si necesita más información acerca de las aplicaciones Multi-Function Center, utilice la función de ayuda. Para obtener ayuda siga estos pasos. Para los usuarios de Windows 95: Haga clic en el botón Start. Haga clic en Programs. Haga clic en Multi-Function Center.
Page 140 Index Index Accessories ..... . . 14 Address Book ....81, 83, 94 Advanced features .
Page 141 Power failure ..... 106 Power supply ....6, 26, 119 Printing paper size .
Page 142: Features Summary Summary Of User Programmable Features
Features Summary Summary of user programmable features Basic features Code Feature & Display Setting the date and time SET DATE & TIME Setting your logo YOUR LOGO Setting your facsimile telephone number YOUR FAX NO. Printing the sending report SENDING REPORT Setting the FAX ONLY mode ring count FAX RING COUNT Securing the remote operation for the...
Page 143: Advanced Features
Advanced features Code Feature & Display Setting the silent fax recognition ring count SILENT FAX RING Setting the Distinctive Ring pattern RING DETECTION Receiving other sizes of documents RCV REDUCTION Changing the LCD display contrast LCD CONTRAST Setting the silent detection SILENT DETECT.
Page 144 The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a...

This manual is also suitable for:

Kx-fm260

Panasonic KX-FM255 Operating Instructions Manual

English

Accessory

Included Accessories

Help Function

Finding the Controls

Overview

Location

Setup

Film Cartridge

Volume

Adjusting Volumes

Making and Answering Calls

One-Touch

Dial Making a Voice Call Using One-Touch Dial

Jog Dial

Voice Contact

Talking to the Caller after Fax Transmission or Reception

Sending Faxes

Sending a Fax Manually

Receiving Faxes

Setting the Unit to Receive Calls

Copying

Making a Copy

Connecting to a Computer

Address Book

Using as a Printer

Sending Documents

PC Receiving

Send from Fax Faxing a Document from the Facsimile Unit Using the PC

Using Your Fax Machine as a Scanner

More Information

Error Messages

Printed Reports

Recording Paper Jam

How Much Film You Have Left

Document Feeder

Printing the Feature Settings, Telephone Numbers

Display Contrast Changing the LCD Display Contrast

Resetting the Advanced Features

FCC Information

List of Fcc Requirements and Information

Limited Warranty

Speciﬁcations

Technical Data about this Product

Español

Quick Links

Chapters

Related Manuals for Panasonic KX-FM255

Summary of Contents for Panasonic KX-FM255