Please read these Operating Instructions before using the unit and save for future reference. Operating Instructions Compact Plain Paper FAX KX-FP181E Model No. Compact Plain Paper FAX with Telephone Answering System KX-FP185E Model No. The pictured model is KX-FP181. This model is only designed to be used in the United Kingdom and Ireland.
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WARRANTY REGISTRATION PLEASE FAX BACK TO REGISTER FOR YOUR Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following: We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.
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The liability of Panasonic under the terms of this warranty is limited to the exchange of the fax, or the repair and return of the original fax (subject to any additional charges, see Condition 4).
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Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages. We recommend that you buy full size replacement film – 50 metres for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA55X. Model No. Item KX-FA55X...
Help function! You can print a quick reference for assistance as follows. HELP Press Display: ROTATE Rotate until the desired item EASY DIAL is displayed. For KX-FP181 1. How to set the date, time, your logo and fax number 1.QUICK SET UP 2.
Finding the Controls Location! For KX-FP181 To adjust volumes (p. 17). To select an enlargement/reduction rate in the copy mode (p. 50, 51). For voice muting (p. 18). Dial keypad TONE REDIAL MONITOR RECALL / PAUSE To dial without lifting the handset. To use the recall feature (p.
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For KX-FP185 To adjust volumes (p. 17). To select an enlargement/reduction rate in the copy mode (p. 50, 51). For voice muting (p. 18). Dial keypad RECALL For slow playback (p. 56). For speakerphone operation. For quick playback (p. 56). To use the recall feature (p.
Finding the Controls / Setup Overview! Recording paper load Recording paper entrance Document guide(s) Document entrance Speaker (Left side of the handset cradle) Front cover Document exit * The pictured model is KX-FP185. Note: The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.
Recording paper! A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m to 75 g/m paper or 30 sheets of 90 g/m Fan the stack of paper to prevent a paper jam.
When you operate this product, the power outlet should be near the product and easily accessible. If you want to connect an answering machine to the unit, see page 42 (KX-FP181 only). Telephone line connection is TNV (Telecommunication Network Voltage).
You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: FROM : Panasonic Fax Setting the date and time Press MENU Display: 1.SYSTEM SET UP...
Setting your logo The logo can be your company, division or name. MENU Press Display: 1.SYSTEM SET UP Press , then YOUR LOGO Press LOGO= Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Example: Bill 1.
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To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Hyphen button (To insert a hyphen.) RECALL Insert button (To insert one character or one space.) MUTE Delete button (To delete a character.) STOP key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next space.
Setup Setting your facsimile telephone number Press MENU Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press NO.= Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Example: NO.=1234567 Press SETUP ITEM [ MENU Press Note: You can enter your facsimile telephone number by...
Adjusting volumes! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES:SET/NO:STOP 2. Press To turn the ringer back on, press While the ringer volume is set to off: The display will show the following message.
Making and Answering Calls Voice calls - making! Press MONITOR DIGITAL SP-PHONE or lift the handset. Dial the telephone number. Example: TEL=2345678 If you misdial, hang up and dial again. When the other party answers, talk into the microphone (KX-FP185) or speak with the handset.
RECALL and PAUSE RECALL button (to use the recall feature RECALL is used to access special telephone services (optional) such as call waiting. Contact your telephone company business office for details. Example: British Telecom call waiting 1. If the call waiting tone is heard during a conversation, press RECALL 2.
EASY DIAL Storing names and telephone numbers in the EASY DIAL For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations). Press DIRECTORY PROGRAM Display: USE EASYDIAL OR PRESS DIR.PROG. Rotate until the following is EASY DIAL displayed.
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To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Hyphen button (To insert a hyphen.) RECALL Insert button (To insert one character or one space.) MUTE Delete button (To delete a character.) STOP key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next space.
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EASY DIAL Editing a stored name and number Rotate until the desired name EASY DIAL is displayed. Example: Mary Press DIRECTORY PROGRAM EDIT= Press to select “EDIT”. NAME=Mary If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 21.
Making a voice call using the EASY DIAL Before using this feature, program the desired names and telephone numbers into the directory (p. 20). Rotate until the desired name EASY DIAL is displayed. Example: Lisa MONITOR DIGITAL SP-PHONE Press or lift the handset. The unit will start dialling automatically.
Caller ID (KX-FP185 only) Caller ID service from your phone This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Important: This unit is designed in accordance with the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.
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Viewing caller information on the display Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call. Press CALLER ID SEARCH Example (2 new calls are received): Display: 2 NEW CALLS USE EASY DIAL...
Caller ID (KX-FP185 only) Sample of a Caller ID list CALLER ID LIST NAME WENDY ROBERTS ALLAN STONE NAME MIKE TIMAR NEW: Shows a call you have not yet viewed. OLD: Shows a call you have already viewed. Note: When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.
Storing caller information in the EASY DIAL directory! You can store caller information (telephone number and name) in the EASY DIAL directory. Important: This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., —...
Caller ID (KX-FP185 only) Erasing caller information! Erasing specific caller information Press CALLER ID SEARCH Example: 2 NEW CALLS Display: USE EASY DIAL EASY DIAL Rotate until the desired number is displayed. Example: 3453809 Press ERASE The caller’s information will be erased. Example: 4561032238 To erase other items, repeat steps 2 and 3.
Talking to the other party after fax transmission reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature.
Sending Faxes Sending a fax manually/using the EASY DIAL Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: If necessary, press RESOLUTION...
To transmit more than 10 pages at a time Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit. To stop transmission Press STOP To redial the last number Press REDIAL/PAUSE If the line is busy, the unit will automatically...
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Sending Faxes Reports for confirmation To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To change the setting, see feature #04 on page 65. Sample of a sending report SENDING REPORT OTHER FACSIMILE START TIME...
Sending a fax with the voice guide Press HELP twice. Display: 1.SEND GUIDE Press Insert the document FACE DOWN until a single beep is heard and the unit grabs the document. Press DIGITAL SP-PHONE fax number. You can also use the handset. When a fax tone is heard, press FAX START Sending from...
Sending Faxes One time broadcast This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory. If you only wish to send a document once, select the parties for each transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p.
Broadcast transmission to pre-programmed parties! This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory. First program the parties (see below) then see page 37 for transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p.
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Sending Faxes Adding a new station in the broadcast memory Rotate until the following is EASY DIAL displayed. Display: <BROADCAST> DIRECTORY PROGRAM Press ADD= Press to select “ADD”. Rotate until the desired name EASY DIAL is displayed. Example: Mike Press Example: Nikki To add other stations, repeat steps 4 and 5...
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Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p.
Receiving Faxes Setting the unit to receive How you want the unit to receive calls You have a separate telephone line just for faxes. Set feature #77 to “FAX ONLY” (p. 71). Turn AUTO ANSWER on by You have to pressing set this.
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Use as telephone/ automatic fax You want to answer the voice call yourself and receive fax calls without rings. TEL/FAX mode (p. 44) Set feature #77 to “TEL/FAX” (p. 71). Turn AUTO ANSWER on by pressing AUTO ANSWER MEMORY% ON MEMORY% ON AUTO ANSWER AUTO ANSWER...
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Receiving Faxes mode! (answering all calls manually) Activating the TEL mode If the arrow ( ) is shown on the right of the display, turn it off by pressing Display: TEL MODE Receiving a fax manually When the unit rings, press DIGITAL SP-PHONE handset to answer the call.
FAX ONLY mode! (all calls are received as faxes) Activating the FAX ONLY mode Set feature #77 to “FAX ONLY” (p. 71). If the arrow ( ) is not shown on the right of the display, turn it on by pressing AUTO ANSWER Display: FAX ONLY MODE...
5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full. Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 66.
Set the fax machine to the TEL mode. The device which has the shortest ring count will answer a call first. If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer (KX-FP181 only).
TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below. A call is received.
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When an extension telephone is connected A call is received. The fax machine will not ring but the extension telephone will ring twice. TEL/FAX delayed ring count The call is connected. Fax calling tone* The fax machine will automatically receive documents without ringing.
Receiving Faxes Turning the AUTO ANSWER mode on When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone. AUTO ANSWER mode: —...
Extension telephone! If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. FAX START You do not have to press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. When the extension telephone rings, lift the handset of the extension telephone.
Receiving Faxes Receive polling! (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.
Pager call! This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FP185 only) or a fax document. MENU Press Display: 1.SYSTEM SET UP Press , then For KX-FP181: FAX PAGER CALL For KX-FP185: PAGER CALL Press MODE=OFF...
Copying Making a copy! The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can be copied. Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
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To enlarge a document Select “200%” or “150%” by pressing part of the document and print it on two pages. Example of a 200% enlarged copy Original document A B C D E F G H Area to be enlarged To reduce a document The unit can reduce the original document.
Setup (KX-FP185 only) TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically) When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.
Pre-recorded greeting The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 54. When the unit is ready to receive voice and fax calls: When voice or fax memory is full: Display: MESSAGE FULL...
Greeting Greeting (KX-FP185 only) Recording your own greeting You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.
Checking the greeting messages Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 71). If the arrow ( ) is not shown on the right of the display, turn it on by pressing AUTO ANSWER If the arrow ( ) is shown on the right of the display, turn it off once then on again.
Incoming Messages Listening to recorded When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 68). PLAY MESSAGES Press Only the new recorded messages will be played.
Incoming Messages Erasing recorded Erase unnecessary messages to prevent memory from becoming full. Erasing a specific message Press while listening to the ERASE message you want to erase. Display: MESSAGE ERASED Erasing all the messages Check that you have listened to all of the recorded messages.
Recording (KX-FP185 only) Memo message! (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. RECORD Press Display: 1.MEMO MESSAGE...
Remote Operation Operating from a remote The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX mode before going out (p. 52). Dial key Remote command Skips the greeting message...
Remote Operation Operation from a remote touch tone Listening to recorded messages Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically.
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Remote Operation Other remote operations Erasing a specific message Press while listening to the message you want to erase. Voice guide example: The message has been erased. A long beep will also sound. The unit will then play back the next message. Erasing all the messages Press to erase all the messages.
Option (KX-FP185 only) Transferring recorded messages to another telephone! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.
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Recording your own transfer greeting The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” Press MENU Display: 1.SYSTEM SET UP Press , then TRNS-GREETING...
Features Summary Programming! The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 65–71). General programming method MENU Press Display: 1.SYSTEM SET UP Select the feature you wish to program. For basic features (p. 65, 66) Rotate EASY DIAL feature is displayed.
“ON”: The sending report will be printed after every transmission. If you are using the unit with an answering machine, set the ring 1, 2, 3, 4, 5, count to more than 5. 6, 7, 8, 9 This setting can be changed when the unit is in FAX ONLY mode.
To operate the answering device from a remote location For KX-FP181 only REMOTE TAM ACT. If you use the unit with an answering machine, activate this feature and set the remote activation ID to secure the remote operation for the answering machine.
Advanced features! How to set menu options MENU 1. Press 2. Rotate EASY DIAL until “ADVANCED MODE” is displayed. Press and rotate the desired feature is displayed. Programming table Code Display & Feature AUTO JOURNAL To print the journal report automatically for fax communications OVERSEAS MODE If you have difficulty sending an...
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Features Summary Advanced features How to set menu options MENU 1. Press 2. Rotate until “ADVANCED EASY DIAL MODE” is displayed. Press and rotate the desired feature is displayed. Programming table (cont.) Code Display & Feature RCV REDUCTION If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce and print the...
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Code Display & Feature For KX-FP185 only REC. TIME ALERT To alert you with beeps when there is less than 60 seconds of remaining recording time RECEIVE ALERT To alert you with beeps when a received document is stored into memory due to a problem.
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Features Summary Advanced features How to set menu options 1. Press MENU 2. Rotate EASY DIAL until “ADVANCED MODE” is displayed. Press and rotate the desired feature is displayed. Programming table (cont.) Code Display & Feature For KX-FP185 only MESSAGE TRANS. To transfer a recorded incoming message to another telephone (p.
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Code Display & Feature FAX PAGER CALL PAGER CALL If you have a pager and wish to know when your unit receives an incoming message (KX-FP185 only) or a fax, activate this feature. MELODY RINGER To set the ring melody CONNECTING TONE If you often have trouble when sending a fax, this feature allows...
Reports! If your unit cannot send a fax, check the following. – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p.
Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CALL SERVICE2 COVER OPEN CHECK FILM CHECK DOCUMENT CHECK MEMORY CHECK PAPER EASY DIAL FULL FAX IN MEMORY FAX MEMORY FULL Cause &...
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Display message MEMORY FULL MESSAGE FULL MODEM ERROR NO FAX REPLY PAPER JAMMED PLEASE WAIT POLLING ERROR REDIAL TIME OUT REMOVE DOCUMENT TRANSMIT ERROR UNIT OVERHEATED Cause & Remedy When making a copy, the document being stored exceeds the memory capacity of the unit. Press message.
When a function does not work, check here before requesting General Problem I cannot make and receive calls. The unit does not work. The unit does not ring. The unit displays the following message though the paper is inserted. CHECK PAPER The other party complains they only hear a fax tone and cannot talk.
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Operations Fax – sending Problem I cannot send documents. The other party complains that letters on their received document are distorted or not clear. The other party complains that dirty patterns or black lines appear on their received document. I cannot make an international fax call.
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Fax – receiving (cont.) Problem The recording image is faint. The printing quality is poor. A blank sheet is ejected. Receive mode Problem I cannot select the desired receive mode. The other party complains that they cannot send a document. Copying Problem The unit does not make a copy.
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Cause & Remedy Your greeting message on the answering machine is too long. Shorten the message (up to 10 seconds). The answering machine rings too many times. Set to 1 or 2 rings. Check if the answering machine is turned on and connected to the fax machine properly (p.
If an extension telephone/answering machine is connected to the EXT jack of the fax machine, you may be able to use it during a power failure (KX-FP181 only).
Jams Recording paper If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. Open the front cover by pulling up the centre part.
Sending document If the unit does not release the document during feeding, remove the jammed document as follows. Open the front cover by pulling up the centre part. Remove the jammed document carefully. Close the front cover securely. Note: Do not pull out the jammed paper forcibly before opening the front cover.
Cleaning Document feeder! If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder. Disconnect the mains lead and the telephone line cord. Open the front cover by pulling up the centre part.
Replacing the ink When the unit runs out of ink film, the following message will be displayed. Display: CHECK FILM Install a new ink film. The following ink film is available for replacement. Each roll prints about 140 A4 size pages. See page 6 for accessory information. Model No.
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Ink Film Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Insert the blue core of the front ink film roll into the right slot of the unit ( “T” shaped gear (blue) into the left slot of the unit ( Insert the back ink film roll ( If the ink film is slack, tighten it by winding...
Reference lists and You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 65–71). Telephone number list: provides you with names and telephone numbers which are stored in the EASY DIAL directory.
Important Information! The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected. Method of connection This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket. Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office.
If you lose the fuse cover the plug must not be used until a replacement cover is obtained. A replacement fuse cover can be purchased from your local Panasonic dealer. IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY.
9. The guarantee period applicable to this product shall be 12 months from the date of purchase. Please keep these Operating Instructions with your receipt. Panasonic Business Systems U.K. Receipt No. Model No. KX-FP181E, KX-FP185E...