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Panasonic KX-FL403EX Operating Instructions Manual
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Panasonic KX-FL403EX Operating Instructions Manual

Panasonic KX-FL403EX Operating Instructions Manual

Compact laser fax
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Operating Instructions

KX-FL403EX
Model No.
This model is designed to be used in
Czech, Hungary and Slovakia. To use in
Hungary and Slovakia, change the
location setting (feature #74 on page 44).
The language selection is also available
(feature #48 on page 43).
Compact Laser Fax

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Summary of Contents for Panasonic KX-FL403EX

  • Page 1: Operating Instructions

    Operating Instructions Compact Laser Fax KX-FL403EX Model No. Please read these operating instructions This model is designed to be used in before using the unit and save for future Czech, Hungary and Slovakia. To use in reference. Hungary and Slovakia, change the location setting (feature #74 on page 44).
  • Page 2 Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons. OPEN...

  • Page 3: Location Of Controls

    Location of controls Please keep this page open when following operating instructions. For a description of each button, see page 8. Buttons (Listed in alphabetical order) AUTO ANSWER T LOWER L SET G BROADCAST C MANUAL BROAD B Station keys A CALLER ID E MENU I START Q...
  • Page 4 Winsbergring 15, 22525 Hamburg, Germany Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

  • Page 5: Important Information

    Important Information 15. Do not use this unit to report a gas leak, when in the Important Information Safety Instructions vicinity of the leak. Important safety instructions SAVE THESE When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric INSTRUCTIONS shock, or personal injury.
  • Page 6 Important Information Laser radiation – Do not place the drum unit near dust or dirt, or in a high humidity area. L The printer of this unit utilises a laser. Use of controls – Do not expose the drum unit to direct sunlight. or adjustments or performance of procedures other than those specified herein may result in hazardous WARNING:...

  • Page 7: For Best Performance

    L For optimal performance, genuine Panasonic toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non-Panasonic toner cartridge or drum unit: – Damage to the unit – Poor print quality –...

  • Page 8: Table Of Contents

    Table of Contents 1. Introduction and Installation 1. Table of Contents Using the unit with an answering machine...35 Accessories Receive polling (retrieving a fax placed on Included accessories........7 another fax machine) ........35 Accessory information ........8 4.10 Junk fax prohibitor (preventing fax reception Finding the Controls from undesired callers).........36 Description of buttons........

  • Page 9: Introduction And Installation

    1. Introduction and Installation 1 Introduction and Installation 1.1 Included accessories Item Quantity Notes Power cord ---------- Telephone line cord ---------- Handset ---------- Handset cord ---------- Paper tray ---------- Paper stacker ---------- Document stacker ---------- Drum unit See page 66. Toner cartridge prints about 500 A4-sized pages with (starter toner cartridge)

  • Page 10: Accessory Information

    To ensure that the unit operates properly, we {HANDSET MUTE} recommend the use of Panasonic toner cartridge and L To mute your voice to the other party during a drum unit. See page 65 for specifications.

  • Page 11: Overview

    1. Introduction and Installation 1.4 Overview 1 Handset 2 Speaker 3 Document guides 4 Paper tray 5 Recording paper entrance 6 Tension plate 7 Document stacker 8 Paper stacker 9 Recording paper exit j Document exit k Front cover l Document entrance *1 The paper stacker and document stacker may not be shown in all illustrations.

  • Page 12: Toner Cartridge And Drum Unit

    1. Introduction and Installation Place the toner cartridge (1) into the drum unit (2) Installation vertically. 1.5 Toner cartridge and drum unit The included toner cartridge is a starter toner cartridge. It will print about 500 A4-sized pages with a 5 % image area (page 65).
  • Page 13 1. Introduction and Installation L If the lower glass (3) is dirty, clean it with a soft Close the front cover (1) by pushing down on both and dry cloth. sides, until locked. Install the drum and toner unit (1) by holding the Toner save feature tabs.

  • Page 14: Paper Tray

    1. Introduction and Installation 1.6 Paper tray 1.7 Paper stacker Insert the paper tray (1) into the slot (2) on the back of Line up the slots (1) in the paper stacker with the pegs the unit. (2) on the bottom of the unit, then insert the two tabs of the paper stacker into the slots on the unit (3).

  • Page 15: Document Stacker

    1. Introduction and Installation 1.8 Document stacker 1.9 Handset cord Insert the document stacker (1) into the slots (2). Connect the handset cord (1). L The jack on the longer, uncoiled end (2) of the handset cord should be connected to the handset.

  • Page 16: Recording Paper

    1. Introduction and Installation L The paper should not be over the tab (2). L If the paper is not inserted correctly, re-adjust the 1.10 Recording paper paper, or the paper may jam. A4 size recording paper can be used. Correct Incorrect The unit can hold:...

  • Page 17: Preparation

    2. Preparation L If you use the unit with a computer and your internet 2 Preparation Connections and Setup provider instructs you to install a filter (5), please 2.1 Connections connect it as follows. Caution: L When you operate this product, the power outlet should be near the product and easily accessible.

  • Page 18: Dialling Mode

    2. Preparation Help Button 2.2 Dialling mode 2.3 Help function If you cannot dial (page 21, 27), change this setting The unit contains helpful information which can be depending on your telephone line service. printed for quick reference. – “BASIC SETTINGS”: How to set the date, time, your logo and fax number.

  • Page 19: Adjusting Volume

    2. Preparation 2.4 Adjusting volume 2.5 Date and time You must set the date and time. {SET} {A}{B} {SET} {<}{>} {MENU} Ringer volume While the unit is idle, press {A} or {B}. L If any documents are in the document entrance, you Press {MENU}.

  • Page 20: Your Logo

    2. Preparation Note: L The other party’s fax machine will print the date and 2.6 Your logo time on the top of each page you send according to The logo can be your name or the name of your your unit’s date and time setting. company.
  • Page 21 2. Preparation To change uppercase or lowercase letters Keypad Characters Pressing the {*} key will change to uppercase or E F 3 lowercase alternately. 1. Press {2} 2 times. G H I LOGO=| 2. Press {4} 3 times. LOGO=B| 3. Press {*}. M N O 6 LOGO=B| Q R S...

  • Page 22: Your Fax Number

    2. Preparation 2.7 Your fax number {SET} {<}{>} {MENU} {STOP} Press {MENU}. SYSTEM SETUP PRESS [( )] Press {#}, then {0}{3}. YOUR FAX NO. PRESS SET Press {SET}. L The cursor (|) will appear on the display. NO.=| Enter your fax number, up to 20 digits. NO.=1234567| Example: L To enter a “+”, press {*}.

  • Page 23: Telephone

    3. Telephone 3 Telephone Automatic Dialling 3.1.2 Making a phone call using the 3.1 Phonebook phonebook The phonebook allows you to make calls without having Before using this feature, store the desired names and to dial manually. You can store 100 names and telephone numbers in the phonebook (page 21).

  • Page 24: One-Touch Dial Feature

    3. Telephone Press {A} or {B} repeatedly to display the desired Press {STOP} to exit. item. Note: Press {MENU}. L You can confirm the stored items by printing the telephone number list (page 63). Press {#}. L To cancel erasing, press {STOP}. To correct a mistake Press {SET}.

  • Page 25: Caller Id

    3. Telephone Press {A} or {B} repeatedly to display the desired Caller ID item. 3.3 Caller ID service Press {MENU}. This unit is compatible with the Caller ID service offered by your local telephone company. To use this Press {#}. unit’s Caller ID features, you must subscribe to L To cancel erasing, press {STOP}.

  • Page 26: Viewing And Calling Back Using Caller Information

    3. Telephone To change the way caller information is displayed 3.4 Viewing and calling back Press {CALLER ID} repeatedly after the caller using caller information information is displayed. SAM LEE Example: You can easily view caller information and call back. 11:20 20 Jul , Important:...

  • Page 27: Storing Caller Information Into The Phonebook / One-Touch Dial

    3. Telephone Press {SET}. L “CALL LIST ERASE” will be displayed. 3.7 Storing caller information into Press {SET}. the phonebook / one-touch dial L To cancel erasing, press {STOP}, then {MENU}. Important: Press {SET}. L This feature is not available if the caller Press {STOP} to exit.
  • Page 28 3. Telephone 3.7.2 Into the one-touch dial {SET} Station keys {A}{B} {MENU} {CALLER ID} {LOWER} Press {CALLER ID}. Press {A} or {B} repeatedly to display the desired item. Press {MENU}. Select a station key. For station 1–3: Press the desired station key, press {A} or {B} repeatedly to select “DIAL MODE”, then press {SET}.

  • Page 29: Fax

    4. Fax – “PHOTO”: For documents containing photographs, 4 Fax Sending Faxes shaded drawings, etc. 4.1 Sending a fax manually – “MIXED” (Photo with text): For documents containing photographs and text. L Using the “FINE”, “SUPER FINE”, “PHOTO” and “MIXED” settings will increase transmission time. L If the resolution setting is changed during feeding, it {SET}{A}{B} will be effective from the next page.

  • Page 30: Document Requirements

    4. Fax L Do not set the following types of documents: (Make a Printing a sending report copy of the document using another copier and set A sending report provides you with a printed record of the copy.) transmission results. To print sending reports, make sure –...

  • Page 31: Sending A Fax Using One-Touch Dial Feature And Phonebook

    4. Fax 4.3 Sending a fax using one- 4.4 Broadcast transmission touch dial feature and phonebook By storing one-touch dial and phonebook items (page 21, 22) into the broadcast memory, you can send the Before using this feature, store the desired names and same document to multiple parties (up to 20).
  • Page 32 4. Fax L The document will be fed into the unit and 4.4.2 Adding a new item into the broadcast scanned into memory. The unit will then send the memory data to each party, calling each number sequentially. After initial programming, you can add new items (up to L After transmission, the stored document will be a combined total of 20).

  • Page 33: Selecting The Way To Use Your Fax Machine

    4. Fax Setup Receiving Faxes Set the fax machine to TEL mode (page 33) by pressing 4.5 Selecting the way to use your {AUTO ANSWER} repeatedly. fax machine Depending on your situation, select the way you prefer to use your fax machine. –...
  • Page 34 4. Fax L Set the ring count in FAX ONLY mode of the fax machine to more than 4 (feature #06 on page 40), if you use with auto answer ON. How to receive calls When receiving phone calls, the answering machine will record voice messages.

  • Page 35: Receiving A Fax Automatically - Auto Answer On

    4. Fax 4.6 Receiving a fax automatically 4.7 Receiving a fax manually – – Auto answer ON Auto answer OFF 4.6.1 Activating FAX ONLY mode 4.7.1 Activating TEL mode Press {AUTO ANSWER} repeatedly to display the Make sure feature #73 is set to “TEL” beforehand following.

  • Page 36: Activating Tel/Fax Mode

    4. Fax How to use a telephone to receive faxes How phone calls and faxes are received If you have an extension telephone (a telephone 1. “INCOMING CALL” will be displayed but the unit will connected to the [EXT] jack of this unit, or another not ring.

  • Page 37: Using The Unit With An Answering Machine

    4. Fax Receiving a voice message and fax document in one call 4.8 Using the unit with an The caller can leave a voice message and send a fax answering machine document during the same call. Inform the caller of the following procedure beforehand.

  • Page 38: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    4. Fax 2. Press {>} repeatedly to display “JUNK LIST PRINT”. 4.10 Junk fax prohibitor 3. Press {SET}. (preventing fax reception from 4. Press {STOP} to exit the list. undesired callers) To erase an item from the junk fax prohibitor list If you subscribe to Caller ID service (page 23), this feature prevents fax reception from calls that do not 1.

  • Page 39: Copy

    5. Copy 5 Copy Copying 5.1.1 More copying features 5.1 Making a copy To enlarge a document 1. Insert the document, then press {COPY}. 2. Press {>}. 3. Press {A} repeatedly to select from “105%” to {>}{A}{B} “200%” by changing the enlargement rate 5% at a time.
  • Page 40 5. Copy To collate multiple copies The unit can collate multiple copies in the same order as the original document pages. 1. Insert the document, then press {COPY}. 2. Enter the number of copies (up to 99). 3. Press {>} 2 times to display “COLLATE OFF”. 4.

  • Page 41: Programmable Features

    6. Programmable Features 6 Programmable Features Features Summary 6.1 Programming {SET} {<}{>}{A}{B} {MENU} Press {MENU}. Press {#} and the 2-digit code (page 40 to page 45). Press the desired selection to display the desired setting. L This step may be slightly different depending on the feature.

  • Page 42: Basic Features

    6. Programmable Features 6.2 Basic features Feature/Code Selection Setting the date and time Enter the date and time using the dial keypad. See page 17 for details. {#}{0}{1} Setting your logo Enter your logo using the dial keypad. See page 18 for details. {#}{0}{2} Setting your fax number Enter your fax number using the dial keypad.

  • Page 43: Advanced Features

    6. Programmable Features 6.3 Advanced features Feature/Code Selection Setting the journal report {1} “ON” (default): The unit will print a journal report automatically after to print automatically every 30 new fax transmissions and receptions (page 28). {2} “OFF”: The unit will not print a journal report, but will keep a record of {#}{2}{2} the last 30 fax transmissions and receptions.
  • Page 44 6. Programmable Features Feature/Code Selection Changing the silent fax To change the number of times the unit rings while in TEL/FAX mode. recognition ring setting {3} “3” (default) {4} “4” {#}{3}{0} {5} “5” {6} “6” {7} “7” {8} “8” {9} “9” Note: L See page 34 for details.

  • Page 45: Programmable Features

    6. Programmable Features Feature/Code Selection Selecting the language The display and reports will be in the selected language. L The location setting must also match your location. See feature #74 on {#}{4}{8} page 44. {1} “ENGLISH”: English is used. {2} “CZECH” (default): Czech is used. {3} “SLOVAK”: Slovak is used.
  • Page 46 6. Programmable Features Feature/Code Selection Setting recall time The recall time depends on your telephone exchange or host PBX. {0} “80msec” {#}{7}{2} {1} “90msec” {2} “100msec” (default) {3} “110msec” {4} “160msec” {5} “200msec” {6} “250msec” {7} “300msec” {8} “400msec” {9} “600msec” {*} “700msec”...
  • Page 47 6. Programmable Features Feature/Code Selection Resetting advanced {1} “YES” features to their default {2} “NO” (default) settings To reset the advanced features: {#}{8}{0} 1. Press {MENU}. 2. Press {#}, then {8}{0}. 3. Press {1} to select “YES”. 4. Press {SET}. 5.

  • Page 48: Help

    7. Help 7 Help 7.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending and journal reports (page 28). Message Code Cause & Solution COMMUNICATION ERROR 40-42 L A transmission or reception error occurred.

  • Page 49: Error Messages - Display

    7. Help 7.2 Error messages – Display If the unit detects a problem, one or more of the following messages will appear on the display. Display Cause & Solution “CALL SERVICE” L There is something wrong with the unit. Contact our service personnel. “CHANGE DRUM”...
  • Page 50 7. Help Display Cause & Solution “REPLACE DRUM L The drum life is near to an end. Replace the drum unit as soon as possible SOON” (page 53). “RX MEMORY FULL” L The memory is full of received documents due to a lack of recording paper or a recording paper jam.

  • Page 51: When A Function Does Not Work, Check Here

    7. Help Troubleshooting 7.3 When a function does not work, check here 7.3.1 Initial settings Problem Cause & Solution I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 15).
  • Page 52 7. Help 7.3.3 Fax – sending Problem Cause & Solution I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 15). L The other party’s fax machine is busy or has run out of recording paper. Try again.
  • Page 53 7. Help Problem Cause & Solution The printing quality is poor. L If documents can be copied properly, the unit is working normally. The other party may have sent a faint document or there may be something wrong with the other party’s machine. Ask them to send a clearer copy of the document or to check their fax machine.

  • Page 54: Using An Answering Machine

    7. Help Problem Cause & Solution The printing quality is poor. Original Copy AB C L Some paper has instructions recommending which side to print on. Try turning the paper over. L You may have used paper with a cotton and/or fibre content that is over 20%, such as letterhead or resume paper.

  • Page 55: Replacing The Toner Cartridge And The Drum Unit

    (page 63). If printing quality is still poor, replace the toner cartridge and drum unit. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge (Model No. KX-FAT88E/KX-FAT88X) and drum unit (Model No. KX-FAD89E/KX-FAD89X).
  • Page 56 7. Help remaining toner to fall into the drum unit before L Repeat for the other groove. removing. Turn the two levers (1) on the used toner cartridge firmly, until the triangles (2) match. Note: L Be sure to clean all the way to the edge of each groove.
  • Page 57 7. Help Make sure that the triangles (1) match, to install the L Make sure that the triangles (2) match to install toner cartridge correctly. the drum and toner unit correctly. L If the lower glass (2) is dirty, clean it with a soft Close the front cover (1) by pushing down on both and dry cloth.

  • Page 58: Recording Paper Jam

    7. Help Close the front cover (1) by pushing down on both Jams sides, until locked. 7.5 Recording paper jam The display will show the following. PAPER JAMMED 7.5.1 When the recording paper has jammed near the drum and toner unit Remove the handset and document stacker.
  • Page 59 7. Help Remove the recording paper (1), then remove the Push back the levers (1) to the original position. drum and toner unit (2) to allow the jammed paper (3) to pull free from the rear cabinet. L Do not touch the transfer roller (4). Lift both green levers (1) forward until they stop.
  • Page 60 7. Help L Before re-inserting, make sure to fan and 7.5.3 When the recording paper is not fed straighten the recording paper. into the unit properly The display will show the following. FAILED PICK UP Pull the tension plate forward (1), then remove the recording paper (2).

  • Page 61: Document Jams

    7. Help Pull open the inner cover (1). 7.6 Document jams Note: L Do not pull out the jammed document forcibly before opening the front cover. Note: L Do not touch the transfer roller (2). Remove the handset and document stacker. Lift open the front cover (1), holding the OPEN tab (2).

  • Page 62: No Feeding Or Multiple Feeding Occurs

    7. Help Close the front cover (1) by pushing down on both Cleaning sides, until locked. 7.8 Cleaning the inside of the unit Clean the inside of the unit: – If misfeeding of your original occurs frequently. – If a black line, a white line or a dirty pattern appears on your recording paper, on your original, or on the fax document received by the other party.
  • Page 63 7. Help Clean the document separation roller (1) with a Clean the document feeder roller (1) with a cloth cloth moistened with isopropyl rubbing alcohol, and moistened with isopropyl rubbing alcohol, and let all let all parts dry thoroughly. parts dry thoroughly. Clean the upper glass (2) with a soft and dry cloth.
  • Page 64 7. Help Re-install the drum and toner unit (1) by holding the tabs. L Make sure that the triangles (2) match to install the drum and toner unit correctly. Close the front cover (1) by pushing down on both sides, until locked. Place the handset on the cradle and attach the document stacker.

  • Page 65: General Information

    8. General Information 8 General Information Printed Repor ts 8.1 Reference lists and reports You can print out the following lists and reports for your reference. – “SETUP LIST”: Provides you with the current settings of the programming features (page 40 to page 45). –...

  • Page 66: Specifications

    8. General Information Print speed: Specifications Approx. 10 ppm (pages per minute) 8.2 Specifications Printing resolution: Applicable lines: 600 × 600 dpi Public Switched Telephone Network *1 Transmission speed depends upon the contents of Document size: the pages, resolution, telephone line conditions and Max.
  • Page 67 8. General Information Recording paper specifications Toner life Toner life depends on the amount of content in a Recording paper size: received, copied or printed document. The following is A4: 210 mm × 297 mm the approximate relationship between image area and Recording paper weight: toner life for replacement toner cartridge (Model No.
  • Page 68 8. General Information Drum life The drum unit is a consumable item and needs to be replaced regularly. There are various factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of sheets per print job.

  • Page 69: Index

    9. Index Display 9. Index Contrast (Feature #39): 42 9.1 Index Error messages: 47 # #01 Date and time: 17 Document size: 28 #02 Your logo: 18 Drum life: 66 #03 Your fax number: 20 Drum unit #04 Sending report: 28, 40 Installing: 10 #06 FAX ring count: 40 Replacing: 53...

  • Page 70: Toner Cartridge

    9. Index Setup: 63 Telephone number: 63 Reset (Feature #80): 45 Resolution: 27, 37 Ringer type (Feature #17): 17, 40 Ring setting FAX ONLY (Feature #06): 40 Silent fax (Feature #30): 42 TEL/FAX (Feature #78): 44 S Scan contrast (Feature #58): 43 Sending faxes Broadcast: 30 From memory: 27...
  • Page 71 Notes...
  • Page 72 Notes...
  • Page 73 Notes...
  • Page 74 0682 Manufacturer: Panasonic Communications (Malaysia) Sdn. Bhd. PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia Global web site: http://panasonic.net PFQX2606ZA CM0806HS0...

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