Multi-Function Laser Fax Operating Instructions KX-FLM653EX Model No. Please read these operating instructions This model is designed to be used in before using the unit and save for future Czech, Hungary and Slovakia. To use in reference. Hungary and Slovakia, change the location setting (feature #114 on page This unit is compatible with Caller ID.
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Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons. OPEN...
Location of controls Please keep this page open when following operating instructions. For a description of each button, see page 9. Buttons (Listed in alphabetical order) AUTO ANSWER H HANDSET MUTE K REDIAL/PAUSE J BROADCAST C HELP N RESOLUTION G CALLER ID PRINT R JUNK FAX PROHIBITOR E SCAN I...
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L This equipment is designed for use on the Hungary, Czech and Slovakia analogue telephone network. Declaration of Conformity: L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC.
Important Information C. If the unit has been exposed to rain or Important Information Safety Instructions water. Important safety D. If the unit does not work normally by following the operating instructions. instructions Adjust only controls covered by the When using this unit, basic safety precautions operating instructions.
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Important Information Laser radiation have read them, open the drum unit protection bag. The drum unit contains a L The printer of this unit utilises a laser. Use of photosensitive drum. Exposing it to light may controls or adjustments or performance of damage the drum.
Toner cartridge and drum unit Routine care L For optimal performance, genuine Panasonic L Wipe the outer surface of the unit with a soft toner cartridges and drum units are cloth. Do not use benzine, thinner, or any recommended.
Table of Contents 1. Introduction and machine..........34 1. Table of Contents Receiving a fax automatically – Auto Installation answer ON........35 Accessories Receiving a fax manually – Auto answer Included accessories......8 OFF ..........35 Accessory information ......9 Using the unit with an answering Finding the Controls machine..........37 Receive polling (retrieving a fax placed...
Table of Contents Jams Recording paper jam ......69 Document jams - sending....72 Cleaning Cleaning the inside of the unit ..73 9. General Information Printed Reports Reference lists and reports ....75 Specifications Specifications ........76 User record User record........79 10.Index 10.1 Index..........
1. Introduction and Installation 1 Introduction and Installation 1.1 Included accessories Item Quantity Notes Power cord ---------- Telephone line cord ---------- Handset ---------- Handset cord ---------- Paper stacker ---------- Paper tray ---------- Paper tray cover No need to install when using legal paper.
1.2 Accessory information 1.3 Description of buttons To ensure that the unit operates properly, we L Keep the front cover page open for button recommend the use of Panasonic toner locations. cartridge and drum unit. See page 77 for {TONE} specifications.
1. Introduction and Installation {HELP} L To print helpful information for quick 1.4 Overview reference (page 19). {DIRECTORY PROGRAM} 1.4.1 Front view L To store or edit names and telephone numbers (page 24). {MENU} L To initiate or exit programming. {NAVIGATOR}{VOLUME} L To adjust volume (page 20).
1. Introduction and Installation 1.4.2 Rear view 1 USB interface connector 2 Power inlet 3 Telephone line jack 4 External telephone jack 5 Speaker Removing the shipping tape Remove the shipping tape (1) before installation.
1. Introduction and Installation Place the toner cartridge (1) into the drum Installation unit (2) vertically. 1.5 Toner cartridge and drum unit The included toner cartridge is a starter toner cartridge. It will print about 800 A4-sized pages with a 5 % image area (page 77). L To replace the toner cartridge and the drum unit, see page 66.
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1. Introduction and Installation Lift open the front cover (1), holding OPEN Close the front cover (1) by pushing down (2). on both sides, until locked. L If the lower glass (3) is dirty, clean it with a soft and dry cloth. Toner save feature If you want to reduce toner consumption, set the toner save setting to ON (feature #482 on page...
1. Introduction and Installation Note: L Do not place the unit in an area where the 1.6 Paper tray and paper paper tray may be obstructed (i.e., by a wall, etc.). tray cover L Keep this surface (4) away from walls etc. more than 50 mm to let the unit cool down.
1. Introduction and Installation 1.7 Paper stacker 1.8 Document stacker Line up the slots (1) in the paper stacker with Pull the document stacker (1) forward gently the pegs (2) on the bottom of the unit, then until it clicks into place, then press the centre insert the two tabs of the paper stacker into the part of the document stacker (2) to open the slots on the unit (3).
1. Introduction and Installation Pull the tension plate forward (1). 1.9 Handset cord Connect the handset cord (1). Remove the paper tray cover (1). 1.10 Recording paper A4, letter or legal size recording paper can be used. The unit can hold: –...
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1. Introduction and Installation Insert the paper, print-side down (1). Attach the paper tray cover (1). Push the tension plate back (1). L The paper should not be over the tabs (2). L If the paper is not inserted correctly, re- adjust the paper, or the paper may jam.
2. Preparation L If any other device is connected to the same 2 Preparation Connections and Setup telephone line, this unit may disturb the 2.1 Connections network condition of the device. L If you use the unit with a computer and your Caution: internet provider instructs you to install a filter L When you operate this product, the power...
2. Preparation Help Button 2.2 Dialling mode 2.3 Help function If you cannot dial (page 25, 30), change this The unit contains helpful information which can setting depending on your telephone line be printed for quick reference. – “BASIC SETTINGS”: service.
2. Preparation 2.4 Adjusting volume 2.5 Date and time You must set the date and time. {A}{B} {SET} {MENU} {SET} Ringer volume {<}{>} While the unit is idle, press {A} or {B}. L If any documents are in the document Press {MENU}.
2. Preparation Note: L If you select Czech, Slovak or Hungarian for 2.6 Your logo the language (feature #110 on page 51), the time is set using a 24 hour clock. The logo can be your name or the name of your Example: 3:15PM (15:15) company.
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2. Preparation 3. Press {#}. Keypad Characters LOGO=B| J K L j M N O m n o 6 4. Press {5} 3 times. LOGO=Bi| P Q R S p q r T U V t u v 8 To correct a mistake W X Y Z w x y z 9 Press {<} or {>} to move the cursor to the <...
2. Preparation 2.7 Your fax number {FLASH} {<}{>} {SET} {MENU} {STOP} Press {MENU}. SYSTEM SETUP PRESS NAVI.[( )] Press {#}, then {1}{0}{3}. YOUR FAX NO. PRESS SET Press {SET}. L The cursor (|) will appear on the display. NO.=| Enter your fax number, up to 20 digits. NO.=1234567| Example: L To enter a “+”, press {*}.
3. Telephone L To program other items, repeat steps 2 to 3 Telephone Automatic Dialling 3.1 Storing names and Press {DIRECTORY PROGRAM} to exit. telephone numbers for the Helpful hints: one-touch dial feature and L You can confirm the stored items by printing the telephone number list (page 75).
3. Telephone To delete a character/number 3.2 Making a phone call Press {<} or {>} to move the cursor to the character/number you want to delete, and press using one-touch dial {STOP}. feature or navigator L To erase all characters/numbers, press and hold {STOP}.
3. Telephone L To dial the displayed party, lift the handset Caller ID or press {MONITOR}. 3.3 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit’s Caller ID features, you must subscribe to Caller ID service.
3. Telephone “LONG DISTANCE”: The caller made a long distance call. 3.4 Viewing and calling To confirm caller information by printing back using caller the Caller ID list information – To print manually, see page 28. – To print automatically after every 30 new You can easily view caller information and call calls, activate feature #216 (page 52).
3. Telephone To change the way caller information is To correct a mistake displayed 1. Press {<} or {>} to move the cursor to the Press {NAME/TEL NO.} repeatedly after step 2. incorrect number. SAM LEE Example: 2. Press {STOP} to delete the number. 11:20AM 20 Jul., 3.
3. Telephone L If you assign an item to a station key which already contains an item, the previous item 3.5 Storing caller will be replaced. L Station 1 to 3 can be used alternatively as information into the one- broadcast keys (page 32).
4. Fax 4 Fax Sending Faxes To select the resolution 4.1 Sending a fax manually Select the desired resolution according to the type of document. – “STANDARD”: For printed or typewritten documents with normal-sized characters. – “FINE”: For documents with small print. –...
4. Fax – Up to 3 reservations when sending Effective scanning area – Up to 4 reservations when receiving L Shaded area will be scanned. 1. Insert the document during fax reception or fax memory transmission. 4 mm 2. Enter the fax number using the dial keypad, one-touch dial or navigator directory.
4. Fax 4.3 Sending a fax using 4.4 Broadcast one-touch dial feature and transmission navigator directory By storing one-touch dial and navigator directory items (page 24) into the broadcast memory, you Before using this feature, store the desired can send the same document to multiple parties names and telephone numbers into one-touch (up to 20).
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4. Fax Press {STOP} to exit. 4.4.4 Sending the same document to pre-programmed Note: L Confirm the stored items by printing a parties broadcast programming list (page 75). Insert the document FACE DOWN. 4.4.2 Adding a new item into the If necessary, press {RESOLUTION} broadcast memory repeatedly to select the desired resolution...
4. Fax Note: Receiving Faxes L Make sure feature #404 is set to “TEL” 4.5 Selecting the way to beforehand (page 53). use your fax machine How to receive phone calls and faxes You have to answer all calls manually. Depending on your situation, select the way you To receive a fax document, press {FAX START}.
4. Fax Press {AUTO ANSWER} repeatedly to display the following. 4.6 Receiving a fax TEL MODE automatically – Auto L The {AUTO ANSWER} light is OFF. answer ON 4.6.1 Activating FAX ONLY mode Press {AUTO ANSWER} repeatedly to display the following. FAX ONLY MODE L The {AUTO ANSWER} light is ON.
4. Fax – a fax calling tone (slow beep) is heard, or L The number of rings is determined by the – no sound is heard, “TEL/FAX delayed ring setting” (feature #212 on page 53). press {*} {#} {9} (default fax activation L During this time, an extension telephone code) firmly.
4. Fax – the fax activation code (feature #434 on page 55) 4.8 Using the unit with an Receiving a voice message and fax answering machine document in one call The caller can leave a voice message and send a fax document during the same call. Inform the 4.8.1 Setting up the fax machine caller of the following procedure beforehand.
4. Fax 2. Press {>} repeatedly to display “JUNK LIST DISP.”. 4.10 Junk fax prohibitor 3. Press {SET}. (preventing fax reception 4. Press {A} or {B} to display the items on the list. from undesired callers) 5. Press {STOP} to exit. If you subscribe to Caller ID service, this feature prevents fax reception from calls that do not To print the junk fax prohibitor list...
5. Copy – “MIXED”: For documents containing both 5 Copy Copying text and photographs. 5.1 Making a copy – “TEXT”: For documents containing only text. – “PHOTO”: For documents containing photographs, shaded drawings, etc. Note: L You can change the default resolution in feature #461 (page 52).
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5. Copy 1. Insert the document, then press {COLLATE} repeatedly to display “COLLATE=ON”. 2. Enter the number of copies (up to 99). 3. Press {COPY START}. Example: Making 2 copies of a 4-page original document Collated pages Uncollated pages Note: L The unit will store the documents into memory while collating the copies.
6.1 Connecting to a purchase a shielded Type-A male/Type-B male USB cable maximum length 2 computer metres. Panasonic Multi-Function Station software enables the unit to carry out the following functions: – Printing on plain paper, transparencies, labels and envelopes – Scanning documents and converting an image into text with Readiris OCR software –...
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You need to add the printer driver for each unit, Explorer and look for the CD-ROM drive.) as follows. Click [Start], then select [All Programs] or [Programs] → [Panasonic] → [KX- FLB800_FLM650 Series] → [Add Printer Driver]. Then follow the on-screen instructions. Note: L You cannot connect more than one unit to the same computer at the same time.
6. Multi-Function Station software 1. Click [Start], then select [All Programs] or Readiris (OCR) (page 46) [Programs] → [Panasonic] → [KX- L To convert an image into editable text data. FLB800_FLM650 Series] → [Uninstall or Setup Modify]. L To change the setting for OCR.
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This includes transparencies that have been Select [Panasonic KX-FLM653EX] as the fed through and ejected without being printed active printer. L If you have changed the name of the fax...
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6. Multi-Function Station software – Labels that do not completely cover the L Remove each envelope after printing. backing sheet as follows. Note: L Wrinkles may occur in some cases, even if high quality envelopes are used. L Avoid printing in high humidity, above 70% relative humidity (RH).
Click the [Scan] icon in the [Multi-Function L For details, see the help file by selecting Viewer] window. [Usage Tips] from Multi-Function Station. L The [Panasonic KX-FLM653EX] (default name) dialogue box will appear. Readiris OCR software With OCR software, you can convert an image...
Start an application that supports TWAIN scanning. Select [Select Device...] from the [File] menu, then select the [Panasonic KX- FLM653EX] (default name) in the dialogue box. Select [Acquire Image...] from the [File] menu.
6. Multi-Function Station software Select [PCFAX Panasonic KX-FLM653EX] Select [PC FAX]. (default name) as the active printer. Click [Print] or [OK]. L The [Send a Fax] dialogue box will appear. When a fax call is received, your computer will receive a document through the fax machine.
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6. Multi-Function Station software Select [Device Monitor]. L The [Device Monitor] window will appear. You can confirm the status of the fax unit. Status: Current status of the fax unit Note: L Additional information (toner and recording paper status, etc.) will be displayed in [Status] tab by clicking [Advanced Information].
7. Programmable Features Note: 7 Programmable Features Features Summary L To exit programming, press {MENU} at any 7.1 Programming time. {MENU} {SET} {<}{>}{A}{B} Press {MENU}. Press {#} and the 3-digit code (page 51 to page 56). Press the desired selection to display the desired setting.
7. Programmable Features 7.2 Basic features Feature/Code Selection Setting the date and time Enter the date and time using the dial keypad. See page 20 for details. {#}{1}{0}{1} Setting your logo Enter your logo using the dial keypad. See page 21 for details. {#}{1}{0}{2} Setting your fax number Enter your fax number using the dial keypad.
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7. Programmable Features Feature/Code Selection Changing the LCD {1} “NORMAL” (default): For normal contrast. display contrast {2} “DARKER”: Used when the display contrast is too light. {#}{1}{4}{5} Setting the ringer pattern {1} “A” (default) {2} “B” {#}{1}{6}{1} {3} “C” Changing the ring setting To change the number of rings before the unit answers a call in FAX in FAX ONLY mode ONLY mode.
7. Programmable Features 7.3 Advanced features Feature/Code Selection Changing the TEL/FAX If you use an extension telephone in TEL/FAX mode, select the desired delayed ring setting number of times the extension telephone rings before the unit answers the call. {#}{2}{1}{2} {2} “2”...
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7. Programmable Features Feature/Code Selection Sending a fax at a specific This feature allows you to take advantage of low-cost calling hours time offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time. {#}{4}{1}{2} {0} “OFF”...
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7. Programmable Features Feature/Code Selection Changing the fax If you wish to use an extension telephone to receive faxes, activate this activation code feature and program the activation code. {#}{4}{3}{4} Important: L The fax activation code must be different from the code that you programmed on the answering machine.
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7. Programmable Features Feature/Code Selection Setting friendly reception To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep). {#}{4}{3}{8} {0} “OFF”: You have to press {FAX START} for fax reception. {1} “ON” (default): You do not have to press {FAX START} for fax reception.
8. Help 8 Help 8.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending and journal reports (page 31). Message Code Cause & Solution COMMUNICATION ERROR 40-42 L A transmission or reception error occurred.
8. Help 8.2 Error messages – Display If the unit detects a problem, one or more of the following messages will appear on the display. Display Cause & Solution “CALL SERVICE” L There is something wrong with the unit. Contact our service personnel.
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8. Help Display Cause & Solution “OUT OF PAPER” L Recording paper is not installed or the unit has run out of paper. Install paper (page 16). L Recording paper is not fed into the unit properly. Re-install paper (page 16). “PAPER JAMMED”...
8. Help Troubleshooting 8.3 When a function does not work, check here 8.3.1 Initial settings Problem Cause & Solution I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 18). L If you use a splitter/coupler to connect the unit, remove the splitter/coupler and connect the unit to the wall jack directly.
8. Help 8.3.3 Fax – sending Problem Cause & Solution I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 18). L The other party’s fax machine is busy or has run out of recording paper.
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8. Help Problem Cause & Solution The printing quality is L If documents can be copied properly, the unit is working normally. poor. The other party may have sent a faint document or there may be something wrong with the other party’s machine. Ask them to send a clearer copy of the document or to check their fax machine.
8. Help Problem Cause & Solution A black line, a white line or L The glass or rollers are dirty with correction fluid, etc. Clean them smudge appears on the (page 73). Please do not insert a document before correction fluid copied document.
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8. Help Problem Cause & Solution I cannot scan. L When scanning at a high resolution, a large amount of available memory is required. If your computer warns of insufficient memory, close other applications and try again. L The fax machine is in use. Try again later. L There is not enough space on the hard disk.
8. Help Problem Cause & Solution Coloured text is printed in L Select [Color] or remove the check next to [Grayscale] in the black instead of greyscale print dialogue so that coloured text will be printed in greyscale. when printing from Microsoft PowerPoint or other applications.
(page 75). If printing quality is still poor, replace the toner cartridge and drum unit. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge (Model No. KX-FA83E/KX-FA83X) and drum unit (Model No. KX-FA84E/KX- FA84X).
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8. Help Tap on the used toner cartridge several times Remove the used cartridge (1) from the to allow the remaining toner to fall into the drum unit (2). drum unit. Remove the drum and toner unit (1) by holding the two tabs. L Do not touch the transfer roller (2).
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8. Help Firmly press down the toner cartridge to Install the drum and toner unit (1) by holding snap into position. the tabs. Turn the two levers (1) on the toner cartridge firmly. Close the front cover (1) by pushing down on both sides, until locked.
8. Help Close the front cover (1) by pushing down Jams on both sides, until locked. 8.5 Recording paper jam The display will show the following. PAPER JAMMED 8.5.1 When the recording paper has jammed near the drum and toner unit Lift open the front cover (1), holding OPEN (2).
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8. Help Remove the paper tray cover (1). Remove the jammed paper (1) from the fuser unit by pulling it upwards carefully, then install the drum and toner unit. Push back the levers (1) to the original position. Remove the recording paper (1), then remove the drum and toner unit (2) to allow the jammed paper (3) to pull free from the rear cabinet.
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8. Help L Before re-inserting, make sure to fan and 8.5.3 When the recording paper straighten the recording paper. is not fed into the unit properly The display will show the following. CHECK PICK UP Pull the tension plate forward (1), then remove the paper tray cover (2).
8. Help Remove the jammed document carefully (1). 8.6 Document jams - sending Lift open the front cover (1), holding OPEN (2). Push back the inner cover. Close the front cover (1) by pushing down on both sides, until locked. Caution: The fuser unit (3) gets hot.
8. Help Hold the centre part of the front cover (1), Cleaning and pull open the inner cover (2). 8.7 Cleaning the inside of the unit Clean the inside of the unit when: – Documents frequently misfeed. – Black line, a white line or a dirty pattern appear on the original document when sending or copying.
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8. Help Remove the drum and toner unit (1) by Close the front cover (1) by pushing down holding the two tabs. on both sides, until locked. Clean the lower glass (1) with a soft and dry Reconnect the power cord and the telephone cloth.
9. General Information 9 General Information Printed Reports 9.1 Reference lists and reports You can print out the following lists and reports for your reference. – “SETUP LIST”: Provides you with the current settings of the programming features (page 51 to page 56). –...
9. General Information Maximum: Approx. 950 W (When the fuser lamp Specifications turns on) 9.2 Specifications Power supply: 220 – 240 V AC, 50/60 Hz Applicable lines: Public Switched Telephone Network Fax memory capacity: 2 MB in total Document size: Approx.
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9. General Information Recording paper specifications Toner life Toner life depends on the amount of content in a Recording paper size: received, copied or printed document. The A4: 210 mm × 297 mm following is the approximate relationship Letter: 216 mm × 279 mm between image area and toner life for Legal: 216 mm ×...
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9. General Information Note: L The image area changes with the depth, thickness and size of the characters. L If you turn on the toner save feature, the toner cartridge will last approx. 40% longer. Drum life The drum unit is a consumable item and needs to be replaced regularly.
9. General Information User record 9.3 User record For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer’s name and address Dealer’s telephone number Attach your sales receipt here.