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This pictured model is KX-FP141.
Operating Instructions
Model No.
with Digital Answering System
Model No.
Please read these Operating
Instructions before using the unit
and save for future reference.
These models are designed to
be used only in the United
Kingdom and Ireland.
Compact Plain Paper Fax
KX-FP141E
Compact Plain Paper Fax
KX-FP145E
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Table of Contents
Related Manuals for Panasonic KX-FP141E
Summary of Contents for Panasonic KX-FP141E
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Page 1: Operating Instructions
Operating Instructions Compact Plain Paper Fax KX-FP141E Model No. Compact Plain Paper Fax with Digital Answering System This pictured model is KX-FP141. KX-FP145E Model No. Please read these Operating Instructions before using the unit and save for future reference. These models are designed to be used only in the United Kingdom and Ireland. - Page 2 Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open so that you will find easy reference to the buttons. OPEN...
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Page 3: Location Of Controls
Location of Controls Please keep this page open when following operating instructions. For a description of each button, see page 11. KX-FP141 MONITOR KX-FP145 DIGITAL SP-PHONE Keys (Listed in alphabetical order) AUTO ANSWER MENU RECORD BROADCAST MONITOR REDIAL CALLER ID MUTE COPY NAVIGATOR... - Page 4 L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network. Declaration of Conformity: We, Panasonic Communications Co., Ltd., declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
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Page 5: Important Safety Instructions
Important Instructions Important Instructions Safety Instructions B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or Important safety water. D. If the unit does not work normally by instructions following the operating instructions. When using this unit, basic safety precautions Adjust only controls covered by the should always be followed to reduce the risk of... -
Page 6: For Best Performance
Important Instructions For best performance L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight. -
Page 7: Important Information
Important Information Important Information Important Information The connection to the telecommunication NOTES: systems must not be hard wired and must be If you experience any problems with the unplugged before the earth is disconnected. normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its Method of connection... - Page 8 The wire which is coloured BLUE must be A replacement fuse cover can be purchased connected to the terminal in the plug which from your local Panasonic dealer. is marked with the letter N or coloured BLACK. IF THE FITTED MOULDED PLUG IS...
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Page 9: Table Of Contents
Table of Contents 1. Introduction and 1. Table of Contents Receiving Faxes Selecting the way to use your fax Installation machine..........30 Accessories Receiving a fax manually – {AUTO Included accessories......9 ANSWER} OFF........ 31 Accessory information ......10 Receiving a fax automatically – {AUTO Extension telephone adaptor for UK ANSWER} ON ......... - Page 10 Table of Contents 8. Help Error Messages Error messages – Reports ....53 Error messages – Display ....53 Frequently Asked Questions When a function does not work, check here ..........55 Jams Recording paper jams ......59 Document jams – sending....61 Cleaning Recording paper feeder cleaning ..
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Page 11: Introduction And Installation
1. Introduction and Installation 1 Introduction and Installation 1.1 Included accessories Item Part number Quantity Specifications Mains lead PFJA03A005Y ---------- Telephone line cord PQJA87S for UK Handset PFJXH0530Z ---------- Handset cord PFJA04C001Z ---------- Paper tray PFZXFP141E ---------- Starter ink film (10 metres long) ---------- prints about 30 A4-sized pages. -
Page 12: Accessory Information
105 A4-sized pages.) *1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. -
Page 13: Overview
1. Introduction and Installation Finding the Controls 1.4 Overview 1.5 Description of buttons L Keep the front cover page open for button locations. {BROADCAST} L To transmit a document to multiple parties (page 29). {CALLER ID} L To use Caller ID service (page 24, 25). {RECORD} (KX-FP145 only) L To record messages (page 37). -
Page 14: Ink Film
1. Introduction and Installation {REDIAL}{PAUSE} Installation L To redial the last number dialled. If the line 1.6 Ink film is busy when you make a phone call using the {MONITOR} (KX-FP141)/{DIGITAL 1.6.1 Installing the ink film SP-PHONE} (KX-FP145) button, the unit will automatically redial the number up to Open the front cover by pulling up the centre 5 times. - Page 15 1. Introduction and Installation L Make sure the blue gear (1) and white L Make sure that the ink film is wrapped gear (4) are installed as shown. around the blue core (3) at least once. Correct 1 turn Tight Incorrect The ink film is not wrapped around the blue core.
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Page 16: Handset Cord
See page 10 for accessory information. L We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of non-Panasonic replacement film. Important: L Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam. -
Page 17: Recording Paper
1. Introduction and Installation Push the tension plate back (1). 1.9 Recording paper The unit can hold up to 30 sheets of 80 g/m paper. Please read the note on page 67 for important information on recording paper. Pull the tension plate forward (1). L If the paper is not inserted correctly, readjust the paper, or the paper may jam. -
Page 18: Preparation
2. Preparation 2 Preparation Connections L If you use the unit with a computer and your internet provider instructs you to install a 2.1 Connections filter, please connect it as follows. KX-FP141 only Connect to [LINE]. To telephone network Telephone Filter Telephone line cord line cord... -
Page 19: Help Function
2. Preparation Help Button Volume 2.2 Help function 2.3 Adjusting volume The unit contains helpful information which can be printed for quick reference. Basic settings: How to set the date, time, your logo and fax number. Feature list: How to program the features. Directory: How to store names and numbers in the {SET}... -
Page 20: Date And Time
2. Preparation Initial Programming Note: L This information will be printed on each page 2.4 Date and time transmitted from your unit. L The accuracy of the clock is approximately You must set the date and time. ±60 seconds a month. To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction. -
Page 21: Your Logo
2. Preparation Keys Characters 2.5 Your logo P Q R S p The logo can be your company, division or name. U V t W X Y Z < > " → % & ¥ ’ To change capital or lower- case letter. -
Page 22: Your Fax Number
2. Preparation 4. Press {5} 3 times. LOGO=Bi| 2.6 Your fax number To correct a mistake Press {<} or {>} to move the cursor to the incorrect character, and make the correction. To delete a character Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}. -
Page 23: Telephone
3. Telephone 3 Telephone Automatic Dialling To delete a character/number 3.1 Storing names and Press {<} or {>} to move the cursor to the character/number you want to delete, and press telephone numbers into {STOP}. the navigator directory 3.1.1 Editing a stored item For rapid access to frequently dialled numbers, Press {>}. -
Page 24: Making A Phone Call Using The Navigator Directory
3. Telephone 3.2 Making a phone call 3.3 RECALL button (to use using the navigator the recall feature) directory L Keep the front cover page open for button locations. Before using this feature, program the desired {RECALL} is used to access optional telephone names and telephone numbers into the services such as call waiting. -
Page 25: Caller Id
3. Telephone Caller ID “OUT OF AREA”: The caller dialled from an area which does not provide Caller ID 3.5 Caller ID service service. “PRIVATE CALLER”: The caller requested This unit is compatible with the Caller ID not to send caller information. service offered by your local telephone company. -
Page 26: Viewing And Calling Back Using Caller Information
3. Telephone L Check mark (,) on the display means the call has already been viewed or answered. 3.6 Viewing and calling Display while viewing back using caller L When the unit could not receive a name, the information display will show “NO NAME RCVD”. L When no calls have been received, the You can easily view caller information and call display will show “NO CALLER DATA”. -
Page 27: Storing Caller Information Into The Navigator Directory
3. Telephone 3.6.2 Erasing all caller information 3.7 Storing caller information into the Press {MENU} repeatedly to display “CALLER SETUP”. navigator directory Press {SET}. L Keep the front cover page open for button Press {SET}. locations. L To cancel erasing, press {STOP} 2 times. Important: L This feature is not available in the Press {SET}. -
Page 28: Fax
4. Fax 4 Fax Sending Faxes – “SUPER FINE”: For originals with very small printing. This setting only works with other 4.1 Sending a fax manually compatible fax machines. – “PHOTO”: For originals containing photographs, shaded drawings, etc. L Using the “FINE”, “SUPER FINE” and “PHOTO”... -
Page 29: Documents You Can Send
4. Fax L Multiple sheets: 60 g/m to 80 g/m Sending report for confirmation Note: A sending report provides you with a printed L Remove clips, staples or other fasteners. record of transmission results. To use this L Do not send the following types of feature, activate feature #04 (page 46). -
Page 30: Sending A Fax Using The Navigator Directory
4. Fax 4.3 Sending a fax using 4.4 Broadcast the navigator directory transmission Before using this feature, program the desired By programming items from the navigator names and telephone numbers into the directory (page 21) into the broadcast memory, navigator directory (page 21). you can send the same document to multiple L Keep the front cover page open for button parties (up to 20). -
Page 31: Erasing A Stored Item From The Broadcast Memory
4. Fax 4.4.3 Erasing a stored item from 4. Press {SET} to start programming the items you want to transmit to. the broadcast memory 5. Press {A} or {B} repeatedly to display the desired item. Press {>}. 6. Press {SET}. Press {A} or {B} repeatedly to display L To program other items, repeat steps 5 “<BROADCAST>”. -
Page 32: Selecting The Way To Use Your Fax Machine
4. Fax Receiving Faxes Note: L Set feature #77 (page 50) to “FAX ONLY” 4.5 Selecting the way to beforehand (KX-FP145 only). use your fax machine KX-FP141 KX-FP145 Depending on your situation, select the way you prefer to use your fax machine. –... -
Page 33: Receiving A Fax Manually - {Auto Answer} Off
4. Fax Extension telephone 4.6 Receiving a fax You can receive fax documents using an extension telephone. manually – {AUTO 1. When the extension telephone rings, lift the ANSWER} OFF handset of the extension telephone. 2. When: – document reception is required, –... -
Page 34: Receiving A Fax Automatically - {Auto Answer} On
4. Fax 4.7.2 Activating TAD/FAX mode (KX-FP145 only) 4.7 Receiving a fax automatically – {AUTO Set feature #77 to “TAD/FAX” (page 50) beforehand. ANSWER} ON Press {AUTO ANSWER} repeatedly to display the following. TAD/FAX MODE L The {AUTO ANSWER} indicator turns L The unit will play the pre-recorded greeting message. -
Page 35: Using The Unit With An Answering Machine (Kx-Fp141 Only)
4. Fax recorded messages. To save the toll charges Check all or part of the followings are not the for the call, hang up immediately when you same: hear the 3rd ring. The 3rd ring indicates that – the remote access code of the answering there are no new recorded messages. -
Page 36: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)
4. Fax Note: L If there is no space to store new items, “LIST 4.10 Junk fax prohibitor FULL” is displayed in step 3 or step 5. Erase unnecessary items. (preventing fax reception from undesired callers) To display the junk fax prohibitor list 1. -
Page 37: Copy
5. Copy 5 Copy Copying Quick scan feature 5.1 Making a copy This feature is helpful when you want to copy the document, then remove it for other uses. To use this feature, activate feature #34 (page 47) beforehand. L The document will be fed into the unit and scanned into memory. - Page 38 5. Copy A4 = 210 mm × 297 mm Legal = 216 mm × 356 mm Letter = 216 mm × 279 mm Note: L If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted. L If the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper, try...
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Page 39: Answering Device (Kx-Fp145 Only)
6. Answering Device (KX-FP145 only) 6 Answering Device (KX-FP145 only) Greeting deleted. When a call is received, the pre- recorded greeting message will be 6.1 Recording your played. greeting message Checking the greeting message You can record your own greeting message for 1. -
Page 40: Listening To Recorded Messages
6. Answering Device (KX-FP145 only) Incoming Messages Note: L The total recording time of all messages 6.3 Listening to recorded (greeting, incoming and memo) is about 18 minutes. If messages are recorded in noisy messages rooms, the time may be shortened. The display will show the total number of recorded messages. -
Page 41: Remote Operation
6. Answering Device (KX-FP145 only) Remote Operation 6.4 Operating from a remote location You can call your unit from a remote location and access the answering device. Important: L Program the remote operation ID beforehand (feature #11, page 46). L Set the unit to TAD/FAX mode before going out (page 32). L Use a touch tone telephone for remote operations. -
Page 42: Other Remote Operations
6. Answering Device (KX-FP145 only) unit will ask you to leave a marker message Press {8}{2} to turn OFF the message transfer. (page 40). L If a transfer telephone number is not L If you do not press any command keys during programmed, you cannot turn this feature playback for over 2 minutes and 40 seconds, ON. -
Page 43: Allowing Callers To Leave Private Messages
6. Answering Device (KX-FP145 only) Voice Mailbox 6.5 Allowing callers to 6.6 Recording your leave private messages mailbox greeting messages This unit has two private mailboxes. A caller can leave a private message in a specific mailbox. The recording time of each greeting is limited to Only the person who knows the password can 16 seconds for each mailbox. -
Page 44: Listening To Recorded Mailbox Messages
6. Answering Device (KX-FP145 only) L Your mailbox greeting message will be erased. 6.7 Listening to recorded 4. Press {MENU}. mailbox messages L Keep the front cover page open for button locations. Press {>} 2 times. Press {A} or {B} repeatedly to display the desired mailbox number. -
Page 45: Listening To Recorded Mailbox Messages From A Remote Location
6. Answering Device (KX-FP145 only) Option 6.8 Listening to recorded 6.9 Transferring recorded mailbox messages from a messages to another remote location telephone This feature allows your unit to call a designated Call your unit from a remote touch tone telephone number each time an incoming voice telephone. - Page 46 6. Answering Device (KX-FP145 only) Press {SET}. 7. Check that your pager received the pager test call. Speak clearly about 20 cm away from the 8. Press {DIGITAL SP-PHONE}. microphone. L The display will show the remaining recording time. When finished recording, press {STOP}. L The unit will repeat your message.
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Page 47: Programmable Features
7. Programmable Features 7 Programmable Features Features L The setting you selected is set, and the next feature will be displayed. 7.1 Programming To exit programming, press {MENU}. Programming by entering the program code number directly You can select a feature by directly entering the program code (# and a 2-digit number) instead of using {<} or {>}. -
Page 48: Basic Features
7. Programmable Features Code #06 (KX-FP145 only): Changing the ring 7.2 Basic features setting in FAX ONLY mode FAX RING COUNT RINGS=2 [±] Code #01: Setting the date and time To change the number of rings before the unit SET DATE & TIME answers a call in FAX ONLY mode. -
Page 49: Advanced Features
7. Programmable Features 9. Enter the transmission start time. L Press {*} repeatedly to select “AM” or 7.3 Advanced features “PM”. 10. Press {SET}. Code #22: Setting the journal report to print 11. Press {MENU}. automatically Note: AUTO JOURNAL L To cancel after programming, press {STOP} [±] then {SET}. - Page 50 7. Programmable Features slow beeps will continue until you erase the Setting Recording Original recorded messages (page 38, 42). paper size document “ON”: You will be alerted that you have reached size the recording time limit by a beeping sound. “OFF”...
- Page 51 7. Programmable Features 5. Press {MENU}. 6. Press {SET}. 7. Press {MENU}. Code #52 (KX-FP145 only): Setting the mailbox 2 password Code #61 (KX-FP145 only): Checking, recording or erasing the transfer greeting BOX2 PASSWORD message To prevent other users from retrieving your TRNS-GREETING CHECK [±]...
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Page 52: Direct Commands For Programming Features
7. Programmable Features Note: L If the ring back tone continues, the other 7.4 Direct commands for party’s machine may not be a facsimile or may have run out of paper. Check with the programming features other party. You can also select the desired setting by directly L The connecting tone volume cannot be entering the program code (# and a 2-digit adjusted. - Page 53 7. Programmable Features – {4}: “4” – {4}: “100%” – {5}: “TOLL SAVER” {#}{3}{9} Display contrast – {6}: “RINGER OFF” – {1}: “NORMAL” (default) {#}{1}{0} Recording time for an incoming – {2}: “DARKER” message (KX-FP145 only) {#}{4}{1} Fax activation code –...
- Page 54 7. Programmable Features {#}{6}{0} Message transfer (KX-FP145 only) – {1}: “ON” – {2}: “OFF” (default) L If you select “ON”, enter the transfer telephone number and press {SET}, then press {MENU} to exit programming. {#}{6}{1} Message transfer greeting message (KX-FP145 only) –...
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Page 55: Help
8. Help 8 Help Error Messages PRESSED THE STOP KEY L {STOP} was pressed and fax communication 8.1 Error messages – was cancelled. Reports L Fax communication was successful. If a problem occurs during fax transmission or reception, one of the following communication messages will be printed on the sending and 8.2 Error messages –... - Page 56 OPEN CABINET appliances such as TVs or speakers which CHECK FILM TYPE generate an intense magnetic field. L Please use genuine Panasonic replacement ————————————————————— film (page 10). FILM NEAR EMPTY L The ink film is empty. Replace the ink film...
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Page 57: When A Function Does Not Work, Check Here
8. Help L The ink film is not installed. Install it (page Frequently Asked Questions 12). 8.3 When a function does L The ink film is slack. Tighten it (see step 5 on page 13). not work, check here L The fax machine is positioned near appliances such as TVs or speakers which 8.3.1 Initial settings generate an intense magnetic field. -
Page 58: Fax – Receiving
8. Help immediately after a dial tone is obtained, the The other party complains that letters on last number dialled will be redialled. their received document are distorted or not clear. During programming, I cannot enter the code L If your line has special telephone services or ID number. - Page 59 (page 63). Please do not insert the document Please do not reuse the ink film! before correction fluid has dried completely. Please use genuine Panasonic replacement film. Refer to page 10 for further details. The copied image is distorted. L The thermal head is dirty. Clean it (page 64).
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Page 60: If A Power Failure Occurs
8. Help out stating which contents in the memory I pressed the remote access code to access have been erased. the answering machine remotely, but the line was disconnected. L The code may include “#” which is used for certain features provided by telephone companies. -
Page 61: Recording Paper Jams
8. Help Jams Open the front cover by pulling up the centre part. 8.4 Recording paper jams 8.4.1 When the recording paper has jammed in the unit The display will show the following. PAPER JAMMED Pull the tension plate forward (1) to remove the installed paper (2). - Page 62 8. Help Turn the blue gear (1) in the direction of the Close the back cover securely by pushing arrow until the ink film is tight (2). down on the notched area at both ends (1). Close the front cover securely. Install the paper tray (page 14), then insert the recording paper (page 15).
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Page 63: Document Jams - Sending
8. Help 8.4.2 When the recording paper was not fed into the unit properly 8.5 Document jams – The display will show the following. sending CHECK PAPER Open the front cover by pulling up the centre Remove the recording paper and straighten. Pull part. -
Page 64: Recording Paper Feeder Cleaning
8. Help Cleaning Open the recording paper feeder cover (1). 8.6 Recording paper feeder cleaning Clean the recording paper feeder when: – The recording paper frequently misfeeds. Important: L Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam. -
Page 65: Document Feeder/Scanner Glass Cleaning
8. Help Caution: L Do not use paper products, such as 8.7 Document paper towels or tissues. feeder/scanner glass cleaning Clean the document feeder/scanner glass when: – Documents frequently misfeed. – Smudges or black/white lines appear on the original document when transmitting or copying. -
Page 66: Thermal Head Cleaning
8. Help Remove the ink film (1). 8.8 Thermal head cleaning If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust. Important: L Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam. -
Page 67: General Information
9. General Information 9 General Information Printed Reports 9.1 Reference lists and reports You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (page 46 to page 50). -
Page 68: Technical Data About This Product
9. General Information Specifications 9.2 Technical data about this product Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm in width, Max. 600 mm in length Effective scanning width: 208 mm Effective printing width: A4: 202 mm Transmission time KX-FP141: Approx. - Page 69 9. General Information ITU-T No. 1 Test Chart Paper specifications A4: 210 mm × 297 mm Recording paper size: Recording paper weight: 64 g/m to 80 g/m Note for recording paper: L Do not use the following types of paper: –...
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Page 70: Condition Of Guarantee
9. The guarantee period applicable to this product shall be 12 months from the date of purchase. Please keep these Operating Instructions with your receipt. Panasonic Business Systems U.K. Receipt No. Date of Purchase KX-FP141E, KX-FP145E Model No. -
Page 71: Index
10. Index 10. Index Caller ID list (Feature #26): 23, 47 Caller’s recording time (Feature #10): 46 10.1 Index Character table: 19 Cleaning: 62, 63, 64 # #01 Date and time: 18 Communication messages: 53 #02 Your logo: 19 Connecting tone (Feature #76): 49 #03 Your fax number: 20 Connections: 16 #04 Sending report: 27, 46... - Page 72 10. Index Storing: 21 T Toll saver: 32 O Overseas mode (Feature #23): 47 V Voice guidance (Feature #47): 48 Voice mailbox: 41 P Pager call (Feature #70): 44 Voice mailbox password (Feature #51, #52): Polling: 33 41, 48, 49 Power failure: 58 Voice time/day stamp: 38 Programming: 45...
- Page 74 0682 Sales Department: Panasonic Business Systems U.K. Panasonic House, Willoughby Road, Bracknell, Berkshire, RG12 8FP Manufacturer: Panasonic Communications Zhuhai Co., Ltd. 3 Ping Xi 8 Lu, Nanping Keji Gongye Yuan, Zhuhai, Guangdong, China 519060 Global web site: http://www.panasonic.co.jp/global/ PFQX1884ZA CC0803NK0...