Compact plain paper fax (with digital answering system) (232 pages)
Summary of Contents for Panasonic KX-F900
Page 1
¡Este producto ha sido diseñado para su uso en los Estados Unidos de América, y puede no funcionar correctamente en otros países. (Consulte la página 68 para tener más detalles.) 900MHz Cordless FAX KX-F900 Model No. Contents Installation and Connection RR p. 8 Initial Preparation RRRRRR p. 14 Basic OperationsRRRRRRR p.
Thank you for purchasing the Panasonic 900MHz Cordless FAX. Things you should keep records of For your future reference Date of purchase Dealer’s name and address Dealer’s telephone number Caution: The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile;...
For best performance Battery charge To power the handset, install the battery (p. 11) and charge it for about 15 hours before initial use (p. 13). Operating distance/noise Calls are transmitted between the main unit and the handset using wireless radio waves. For maximum distance and noise free operation, the recommended main unit location is: Away from electrical appliances such as a TV,...
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
Page 5
OTHER INFORMATION ¡Keep the unit away from electrical noise- generating devices, such as fluorescent lamps and motors. ¡The unit should be kept free from dust, high temperature, and vibration. ¡The unit should not be exposed to direct sunlight. ¡Do not place heavy objects on top of this unit. ¡Do not touch the plug with wet hands.
Installation and Connection Location of controls RRRRRRRRRRRRRRRRRRRRRRRRR Installing your unit RRRRRRRRRRRRRRRRRRRRRRRRRR 10 Connections RRRRRRRRRRRRRRRRRRRRRRRRRRRR 12 Battery charge RRRRRRRRRRRRRRRRRRRRRRRRRRR 13 Initial Preparation Setting the date, time, logo and facsimile telephone number RRRRRRR 14 Adjusting volumes RRRRRRRRRRRRRRRRRRRRRRRRRR 17 Selecting the receive mode RRRRRRRRRRRRRRRRRRRRRR 18 Basic Operations Making/answering voice calls RRRRRRRRRRRRRRRRRRRRR 20 Making calls with the handsetRRRRRRRRRRRRRRRRRRRR 20...
Page 7
Facsimile transmission Polling RRRRRRRRRRRRRRRRRRRR 38 (retrieving fax documents) Delayed transmission RRRRRRRRRRRR 39 (sending a fax at a later time) Sending documents overseas RRRRRRRRRRRRRRRRRRRRR 40 Changing the logo print position RRRRRRRRRRRRRRRRRRRR 40 Facsimile reception RRRRR 41 Remote fax receiving (using an extension to receive a fax message) RRR 42 Junk mail prohibitor (preventing the reception of unwanted fax documents)
Installing your unit Installing the recording paper A Open the back lid by lifting up the tabs located on both sides. B Install a recording paper roll in the main unit. ¡Make sure that the shiny side of the paper is facing down and there is no slack, tape, or glue residue on the paper roll.
Page 11
Installing the paper stacker Install the paper stacker. Installing the spare battery cover on the main unit Close the spare battery cover. Installing the battery in the handset Install the battery as shown observing the proper polarity. Install the battery cover. Paper stacker Spare battery cover Battery...
Connections Connect to “LINE”. Power cord Note: ¡For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). ¡You can connect an extension phone or a telephone answering machine to the unit after removing the tab on the external telephone jack (EXT).
(page 61). Standard battery life If your Panasonic battery is fully charged; While in use (TALK) While not in use (Stand-By) ¡Battery life may vary depending on usage conditions and ambient temperature.
Setting the date, time, logo and facsimile telephone number Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of each page transmitted from your unit. To change the print position, see page 40.
Page 15
How to enter characters and symbols The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0–9 and direct call station 1 will alternately select a character as shown below. Keys INSERT key (Used to insert one character or one space.) SPACE key (Used to replace one character with a space.) DELETE key (Used to delete one character.)
Setting your facsimile telephone number Press (MENU). SYSTEM SET UP Press , then YOUR TEL NO. Press (START/COPY/SET). NO.= Enter your facsimile telephone number up to 20 digits. ¡The button inserts a space and the button a “+”. ¡If you make a mistake, press (STOP) to delete the wrong number to the left of the cursor.
Adjusting volumes Main unit » » Ringer volume » » 3 levels (high/low/off) are available. Press (VOLUME) (Z/Y) while the unit is idle. » » To turn the ringer off: 1. Press (VOLUME) (Z) repeatedly. ¡The following message will be shown. RINGER OFF=OK? »...
» AUTO RECEIVE mode The FAX indicator light goes on. FAX mode: (pre-selected setting) Select this mode when you use the unit solely as a fax machine (see page 25). Display: FAX MODE ¡You can select the EXT.TAM mode instead of the FAX mode as an AUTO RECEIVE mode (page 19).
Page 19
Changing the setting of the AUTO RECEIVE mode You can select either FAX mode (pre-selected setting) or EXT.TAM mode in the AUTO RECEIVE mode. If you want to change the setting, follow the steps below. Press (MENU). SYSTEM SET UP Press , then AUTO RECEIVE...
Making/answering voice calls Making calls with the handset Press (TALK). ¡The TALK/BATT LOW indicator lights. Dial a phone number. ¡If you misdial, hang up and dial again. To hang up, press (TALK) or place the handset on the main unit. ¡The indicator light goes out.
Making calls with the main unit Press (SP-PHONE). ¡The SP-PHONE indicator lights. Dial a phone number. ¡If you misdial, hang up and dial again. When the other party answers, speak into the microphone. To hang up, press (SP-PHONE). ¡The indicator light goes out. To redial the last number Press (SP-PHONE), then press (REDIAL/PAUSE).
Transmitting documents Documents you can send Minimum size Maximum size 128 mm (5w) 216 mm ⁄ Note: ¡Remove clips, staples or other similar fastening objects. ¡Check that ink, paste or correction fluid has dried. ¡Do not send the following types of documents. Use copies for fax transmission. —...
Transmitting documents manually Insert the documents FACE DOWN until a beep tone is heard. Press (SP-PHONE), then dial a phone number. ¡If you misdial, hang up and dial again. Press (TALK) on the handset, then dial a phone number. ¡If you misdial, hang up and dial again. When a fax tone is heard, press (START/COPY/SET) on the main unit.
Receiving documents Receiving fax documents manually Answering with the main unit Press (SP-PHONE) to answer the call. When: — document reception is required, — a slow beep is heard, or — no sound is heard, press (START/COPY/SET). ¡The recording paper will print out face side down.
Page 25
Receiving fax documents only (FAX mode) When you turn on the AUTO RECEIVE mode that is set to FAX, the unit will work only as a facsimile machine. The main unit will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes.
Page 26
Receiving both voice and fax calls (TEL/FAX mode) Use this mode when you wish to receive voice calls with ring but do not want to hear the unit ring when faxes are received. When a call is received, the unit will work as follows. The main unit will automatically answer a call without ringing.
Setting up the unit Set the MANUAL RECEIVE mode to TEL/FAX (see page 19). Make sure that the AUTO RECEIVE mode is turned off. ¡If the FAX indicator light is on, press (AUTO\RECEIVE) to turn off the AUTO RECEIVE mode. Setting the TEL/FAX mode ring count This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX mode.
Setting the silent fax recognition ring count When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without ringing. If the unit detects a voice call, it will ring. You can choose from 3 to 6 rings. Press (MENU).
Storing phone numbers for automatic dialing Storing phone numbers in the main unit The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers. One-touch dialing: The main unit is equipped with 5 direct call station keys, each of which is divided into an upper station and a lower station.
Storing phone numbers in the handset You can store up to 10 phone numbers in the handset. The dialing buttons (0 to 9) function as memory stations. The TALK/BATT LOW indicator light must be off. Press (PROGRAM). ¡The TALK/BATT LOW indicator flashes. Enter a phone number up to 16 digits.
Making voice calls using automatic dialing Dialing with the handset Press (TALK). Press (AUTO). Press the memory station number (0 to 9). ¡The stored number is dialed. Dialing with the main unit Press (SP-PHONE). a: Using one-touch dialing: For upper stations (1–5) Press the desired direct call station key.
Transmitting documents using automatic dialing Insert the documents FACE DOWN. a: Using one-touch dialing: For upper stations (1–5) Press the desired direct call station key. For lower stations (6–10) Press (LOWER), then press the desired direct call station key. b: Using speed dialing: Press (DIRECTORY), then press the desired 2-digit number (00–49).
Electronic telephone directory The station names stored in the main unit’s memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display. If you wish to send a fax, insert the documents into the document tray first.
Intercom between the handset and the main unit A 2-way intercom is available between the handset and the main unit. Paging the main unit from the handset Handset: Press (INTERCOM), then talk. ¡The INTERCOM indicator lights. Main unit: When the other party’s voice is heard, answer through the microphone.
Transferring a call using intercom The intercom can be used during a call. This feature enables you to transfer the call between the handset and the main unit. From the handset to the main unit Handset: During a call, press (INTERCOM), then talk. ¡The call is put on hold.
Voice contact (talking to the caller during or after fax reception or transmission) You can have a voice conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call. This feature works only when the other party’s unit is equipped with a voice contact feature.
TONE, FLASH and PAUSE buttons TONE button The TONE (*) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to pulse mode.
Polling (retrieving fax documents) The polling feature allows you to receive a document from another compatible machine where you pay for the call as opposed to the document being sent to you, thereby saving the other party call charges. Receive polling To place a call and recover a document from another machine, follow the steps below.
Delayed transmission (sending a fax at a later time) Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance. Insert the documents FACE DOWN.
Sending documents overseas You may experience difficulty in transmitting documents overseas. This feature will make sending documents easier as the transmission speed is slowed down. Before starting the transmission procedure, follow the steps below. Press (MENU). SYSTEM SET UP Press , then OVERSEAS MODE Press (START/COPY/SET).
Remote fax receiving (using an extension to receive a fax message) If you have an extension phone connected to the main unit or on the same line, it is possible to receive a fax message by operating the extension phone. Using the extension phone, dial the remote fax activation code. This saves you from going to the main unit and pressing (START/COPY/SET).
Junk mail prohibitor (preventing the reception of unwanted fax documents) This feature prevents reception from facsimile machines whose phone numbers are not stored in automatic dialing. Important: ¡This feature does not work when: —the unit is set to the TEL mode, —manual reception is performed, or —the other party does not program their facsimile telephone number correctly.
Receiving with distinctive ring service This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON. The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each having a different ringing pattern.
Page 44
Signaling your pager that you have received a fax document This feature allows your unit to call your pager automatically each time your unit receives a fax message. Press (MENU). SYSTEM SET UP Press , then FAX PAGER Press (START/COPY/SET). MODE=OFF Press (‹) or (›) to select “ON”.
Setting the friendly reception The friendly reception feature allows you to receive fax documents automatically without pressing (START/COPY/SET) or the J button twice if using the handset. See page 24 for further details. If you set this feature to OFF, you will have to press (START/COPY/SET) or the J button twice (if using the handset) to receive fax documents each time you answer a call.
Using an external telephone answering machine This unit can be connected to an external telephone answering machine (TAM). When the EXT.TAM mode is selected, incoming voice messages will be recorded on the telephone answering machine and fax messages will be received by the main unit. Setting up the answering machine Connect to EXT jack.
Page 47
Receiving voice and fax messages To set the main unit and telephone answering machine to allow callers to leave a voice message and send a fax message, proceed as follows. Turn on the answering machine. Set the AUTO RECEIVE mode to EXT.TAM (see page 19).
Page 48
Setting the remote TAM activation ID If your answering machine is equipped with a remote operation feature, set the same access code on the facsimile unit as programmed on the answering machine. This feature prevents the main unit from activating the fax function when you operate the answering machine from a remote location.
Page 49
Setting the silent detection This feature allows the main unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT.TAM mode. Helpful hints: ¡If you wish to receive documents from stations that do not send a calling tone after dialing, activate this feature.
Changing the display contrast Use this feature to adjust the brightness of the display. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press (MENU). SYSTEM SET UP Press , then LCD CONTRAST Press (START/COPY/SET). MODE=NORMAL [ Press (‹) or (›) to select the desired setting.
Summary of user programmable features Basic features Code Feature SET DATE & TIME YOUR LOGO YOUR TELEPHONE NUMBER PRINT TRANSMISSION REPORT AUTO RECEIVE MODE FAX RING COUNT MANUAL RECEIVE MODE TEL/FAX DELAYED RING REMOTE TAM ACTIVATION Advanced features Code Feature LOGO POSITION JOURNAL AUTO PRINT OVERSEAS MODE...
Printing reports and lists You can print out the following reports and lists from your unit. Basic feature list—provides you with the current settings of the basic features (see page 51). Advanced feature list—provides you with the current settings of the advanced features (see page 51). Telephone number list—provides you with phone numbers and their station names which are stored in automatic dialing.
Page 53
Setting the transmission report printing One of the following choices is available. ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting). The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print.
Page 54
Sample of journal report y JOURNAL NO. OTHER FACSIMILE START TIME 1234567 JAN. 21 02:14PM 9998765 JAN. 21 02:17PM 2121444 JAN. 21 02:18PM 555556677 JAN. 22 10:35AM +987 1234 JAN. 22 11:02AM Sample of transmission report y XMT REPORT NO. OTHER FACSIMILE START TIME COMPANY ABC JAN.
OUT OF PAPER ¡A recording paper jam occurred. Clear the jammed paper (see page 59). PAPER JAMMED ¡The other fax machine does not provide the polling function. Check with the POLLING ERROR other party. ¡The receiving unit is busy or ran out of recording paper. Try again.
Page 56
Before requesting help General PROBLEM I cannot make and receive calls. I cannot make calls. The main unit does not work. The handset does not work. The main unit does not ring. The handset does not ring. The REDIAL/PAUSE button does not function properly.
PROBLEM (LOCATOR/INTERCOM) does not function. The TALK/BATT LOW indicator flashes slowly or the unit beeps intermittently. You charged the battery fully, but the TALK/BATT LOW indicator flashes slowly. The CHARGE indicator and/or the SPARE CHARGE indicator light never goes out while charging.
Operation in EXT. TAM mode PROBLEM I cannot receive documents automatically. I cannot receive voice messages. I cannot retrieve voice messages on the answering machine from a remote location. The greeting message on your answering machine is interrupted halfway and the caller cannot leave a voice message.
Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper as shown below. A Open the back lid by lifting up the tabs located on both sides.
Clearing a document jam If the unit does not release an original document during feeding, remove it as shown below. Open the front lid by pressing the front lid open button. Remove the jammed document. Close the front lid by gently pressing down on both ends.
Page 61
When the handset battery needs charging, replace it with a fully charged optional spare battery. This eliminates having to wait for the handset battery to recharge. Please purchase a Panasonic P-P592 (KX-A92) battery and install it in the main unit to charge. To order, call toll free 1-800-332-5368.
Page 62
¡If the TALK/BATT LOW indicator flashes slowly even when the handset battery has been fully charged, it is time to replace the battery with a new one. Remember to fully charge the new battery after battery replacement. ¡Please use only a Panasonic P-P592 (KX-A92) battery. To order, call toll free 1-800-332-5368. Battery cover Battery...
Cleaning the unit Cleaning the inside of the unit If misfeeding occurs frequently, or dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder rollers, sub roller, rubber flap, white plate and glass. Disconnect the power cord and the telephone line cord.
FCC information If required by the telephone company, inform them of the following. ¡FCC Registration No.: (found on the bottom of the unit) ¡Ringer Equivalence No.: (found on the bottom of the unit) ¡The particular telephone line to which the equipment is connected.
Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a MSC Factory Servicenter. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone number listed in the Servicenter Directory.
Information for users For product service ¡Service centers are listed on page 66. ¡Call toll free 1-800-545-2672 for the location of an authorized service center. When you ship the product ¡Carefully pack your unit, preferably in the original carton. ¡Attach a letter, detailing the symptom or problem, to the outside of the carton. ¡Send the unit to an authorized service center, prepaid and adequately insured.
Page 69
Speed dialer list for the main unit Station Name/Phone No. Memory station list for the handset Station Name/Phone No. Station Name/Phone No. Station Name/Phone No.
Page 70
Speed dialer list for the main unit Station Name/Phone No. Memory station list for the handset Station Name/Phone No. Station Name/Phone No. Station Name/Phone No.
Page 71
Index AUTO button RRRRRRRRRRR 30, 31 AUTO RECEIVE button RRRRRRRR 18 AUTO RECEIVE mode RRRRRRRR 18 Automatic dialing RRRRRR 29, 30, 31, 32 CH button RRRRRRRRRRRRRR 20 Cleaning RRRRRRRRRRRRRR 63 COPY button RRRRRRRRRRRR 28 Date and time RRRRRRRRRRRR 14 Delayed transmission RRRRRRRRR 39 DELETE key RRRRRRRRRRRRR 15 Dialing modeRRRRRRRRRRRRR 12 DIRECTORY button RRRRRR 31, 32, 33...
Page 72
Panasonic and the return of your original unit back to you. Product that is not returned to Panasonic by 10 business days after shipment of the replacement product, will be charged to your account at Panasonic’s Suggested Retail Price (see dealer for details).