Page 1 Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
Page 3 Ot¯ imageRUNNER 3530/2830/2230 Facsimile Guide...
Page 4: Manuals For The Machine
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals.
Page 5: How This Manual Is Organized
Includes the report samples, glossary, specifications, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Page 6: Table Of Contents
Contents Preface ............ix How To Use This Manual .
Page 7 Using the Stop Key ..........1-43 Using the System Monitor Screen .
Page 8 Setting PIN Code Access ........3-35 Setting the PIN Code Position .
Page 9 Two-Sided Printing ..........5-61 2 On 1 Log .
Page 10 Questions & Answers ..........8-15 Chapter 9 Appendix Report and List Samples.
Page 11: Preface
Preface Thank you for purchasing the Canon imageRUNNER 3530/2830/2230. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 12: Keys Used In This Manual
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: • Touch Panel Display Keys: [Key Name] Examples: [Cancel] [Done] • Control Panel Keys: <Key icon>...
Page 13: Displays Used In This Manual
Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken when the following optional equipment is attached to the imageRUNNER 3530: the Feeder (DADF-N1), Super G3 FAX Board, UFR II Printer Kit, Finisher-S1, Additional Finisher Tray-B1, and Cassette Feeding Unit-Y2.
Page 14: Illustrations Used In This Manual
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the imageRUNNER 3530 has the following optional equipment attached to it: the Feeder (DADF-N1), Finisher-S1, Additional Finisher Tray-B1, and Cassette Feeding Unit-Y2. Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: ®...
Page 15: Legal Notices
If such changes or modifications should be made, you could be required to stop operation of the equipment. Users in the U.S.A. Preinstallation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 9, "Appendix,"...
Page 16 IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, i.e., 2500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch Exchange) unit without "Call Waiting" can be used with your facsimile unit.
Page 17 The telephone line cable should not be reconnected or the main power switch turned ON until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment.
Page 18: Users In Canada
IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, such as 2500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch Exchange) unit without "Call Waiting" can be used with your facsimile unit.
Page 19 Notice • This product meets the applicable Industry Canada technical specifications. • Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).
Page 20: Utilisation Au Canada
(si vous communiquez avec les pays étrangers) NOTE Canon vous conseille d'utiliser une ligne individuelle conforme aux normes industrielles, à savoir: ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions). Il est également possible de raccorder ce télécopieur à un système téléphonique à...
Page 21 Remarques • Le présent matériel est conforme aux spécifications techniques applicables d'Industrie Canada. • Avant d'installer cet appareil, l'utilisateur doit s'assurer qu'il est permis de le connecter à l'équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée. Il se peut qu'il faille étendre la circuiterie intérieure de la ligne individuelle d'abonné, qui a été...
Page 22: Super G3
(PSTN) currently supports 28.8 Kbps modem speeds or slower, depending on telephone line conditions. Trademarks Canon, the Canon logo and imageRUNNER are trademarks of Canon Inc. Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated. IBM and OS/2 are trademarks of International Business Machines Corporation.
Page 23: Disclaimers
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.
Page 24 xxii...
Page 25: Introduction To Fax Functions
Introduction to Fax Functions CHAPTER This chapter is an introduction to the Fax function. What This Machine Can Do ..........1-2 Overview of the imageRUNNER 3530/2830/2230 .
Page 26: What This Machine Can Do
What This Machine Can Do All the elements you will ever need in a digital multitasking machine. If the imageRUNNER 3530/2830/2230 is equipped with the optional UFR II Printer Kit and Super G3 Fax Board, you will be able to utilize the many Fax functions of the machine.
Page 27: Receiving Faxes In Memory
Increased Security with Subaddress Transmission This machine's fax function is compatible with ITU-T (International Subaddress Telecommunication Union - Telecommunication Standardization Sector) standard subaddress features. As long as the remote party's fax machine supports subaddress fax transmissions, you can send or receive documents with increased Password security by attaching a subaddress and password to all of your fax transactions.
Page 28 Automatic Forwarding The machine can be set to automatically forward received fax documents that match the specified forwarding conditions to any destination. Automatic forwarding can also Forward be set to activate at a specified time. What This Machine Can Do...
Page 29: Overview Of The Imagerunner 3530/2830/2230
Overview of the imageRUNNER 3530/2830/2230 If you press (FAX), the Fax Basic Features screen appears. The Fax function enables you to scan documents and send them to specified destinations via fax. Original Scan Memory Box Group Overview of the imageRUNNER 3530/2830/2230...
Page 30 Fax Basic Features Screen The screen on the left, which appears when (FAX) is selected, is called the Fax Basic Features screen. ➞ See p. 2-2 Press to set the resolution, density, and image quality of your document. (See "Resolution, Density, and Image Quality," on p. 2-2.) ➞...
Page 31 ➞ See p. 3-33 Press to send an original or receive a document with an ITU-T standard subaddress and password. (See "Sending with a Subaddress," on p. 3-33.) ➞ See p. 3-41 Press to dial fax information services. (See "Fax Information Services," on p. 3-41.) ➞...
Page 32 Special Features Screen When you press [Special Features] on the Fax Basic Features screen, the Special Features screen appears, and displays special modes available for facsimile processing. Keys which have an arrow ( ) indicate that more modes can be set when you press that key. To close the Special Features screen and return to the Fax Basic Features screen, press [Done].
Page 33 ➞ See p. 3-15 Press to select a sender's name, which will appear at the top of every document you send, instead of the unit's name. (See "Setting the Sender's Name as the Terminal ID," on p. 3-15.) ➞ See p. 3-17 Press to set the Receiving mode to 'Memory Receive' or 'Forward'.
Page 34: Things You Must Do Before Using This Machine
Sender's Destination Date Time Fax Number Name (TTI) Name Page Number Sender Information 05/14/2004 FRI 15:00 FAX (404)XXX-XXXX CANON SALES Atlanta office 001/001 1-10 Things You Must Do Before Using This Machine...
Page 35: Setting The Display Language
• Date and Time - The date and time of the transmission are recorded. • Fax Number - Your machine's fax number is recorded. • Sender's Name (TTI (Transmit Terminal Identification)) - The name registered as the sender's name is recorded. •...
Page 36: Selecting The Type Of Telephone Line
Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine. If you are not sure what type of telephone line you have, check with your local telephone company. To operate the Fax function, you must know if the machine is connected to a touch-tone or rotary pulse telephone line.
Page 37 Press [User Settings]. Press [▼] or [▲] until [Tel Line Type] appears ➞ press [Tel Line Type]. 1-13 Things You Must Do Before Using This Machine...
Page 38: Setting The Current Date And Time
Select the type of telephone line ➞ press [OK]. If you do not know the telephone line type, call your local telephone service provider for details. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears.
Page 39 (Additional Functions) ➞ [Timer Settings]. Press Press [Date & Time Settings]. 1-15 Things You Must Do Before Using This Machine...
Page 40 Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space. ➞...
Page 41 NOTE • The default setting is 'GMT-5:00'. Eastern Time (US/Canada): GMT-5:00 Central Time (US/Canada): GMT-6:00 Mountain Time (US/Canada): GMT-7:00 Pacific Time (US/Canada): GMT-8:00 • If the desired time zone is not displayed, press [▼] or [▲] to scroll through the list. ●...
Page 42 ❑ Press [End Date] ➞ select the month, day, and time at which Daylight Saving Time ends ➞ press [OK]. ❑ Press [OK]. NOTE • If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at the specified date and time. •...
Page 43: Registering Your Machine's Fax Number
Press [Done] repeatedly until the Fax Basic Features screen appears. Registering Your Machine's Fax Number You must store your machine's fax number. This number is printed on the top of every document you send to the recipient. Your machine's telephone number may also be displayed on the touch panel display of the recipient's machine, depending on the model of their machine.
Page 44 Enter the unit's telephone number using (numeric keys) ➞ press [OK]. Details of each item are shown below. [Space]: Press to insert a space between the area code and the local fax number (optional). [+]: Use to insert a country code. Press [+] after the country code, and before the fax number.
Page 45: Registering Sender Names
Registering Sender Names You can register any name as the sender's name, such as the section or department's name, or an individual's name. If each user registers their personal name as a sender name, they can select their sender name (to replace the unit's name), which is printed at the top of every document they send.
Page 46 Select the number under which you want to register the sender's name ➞ press [Register]. You can store up to 99 sender names (01 to 99). If the desired number is not displayed, press [▼] or [▲] to scroll to the desired number.
Page 47: Registering The Unit's Name
Company name: Canon • Company name and department: Canon-Accounting Dept. When you send a document, the recipient's machine displays or prints your name or company's name (and department's name, if applicable) as the sender's information on the recording paper. Some fax models also display sender information on the touch panel display during transmission.
Page 48 Press [Unit Name]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Enter a name ➞ press [OK]. You can enter up to 24 characters for the unit's name. To cancel registering the unit's name, press [Cancel]. The selected mode is set.
Page 49 Press [Done] repeatedly until the Fax Basic Features screen appears. 1-25 Things You Must Do Before Using This Machine...
Page 50: Flow Of Sending Operations
Flow of Sending Operations This section describes the flow of basic sending operations. NOTE • Before using the Fax function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine,"...
Page 51 ● If the message <Enter the Department ID and Password using the numeric keys.> appears: ❑ Press [Department ID] ➞ enter the Department ID using (numeric keys). ❑ Press [Password] ➞ enter the password using (numeric keys). ❑ Press (ID). The Basic Features screen is displayed.
Page 52 Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. Specify the basic fax settings on the Fax Basic Features screen. NOTE From the Fax Basic Features screen, you can specify the sending method (Direct, Speed Dialing or Redial), Resolution, Density, Image Quality, whether to stamp your originals after sending, or specify a subaddress.
Page 53 Specify the desired fax modes on the Special Features screen. ❑ Press [Special Features]. ❑ Press the desired mode key to set the mode ➞ press [Done] repeatedly until the Fax Basic Features screen appears. For more information on the available functions on the Special Features screen, see Chapter 3.
Page 54 ● If a destination is stored in the Address Book: ❑ Press [Address Book] ➞ select the desired destination. (See "Address Book," on p. 2-19.) ● If a destination is not stored in the Address Book: ❑ Enter the desired destination using (numeric keys).
Page 55 ● If a destination is stored in the One-Touch Speed Dialing Directory: ❑ Press [Coded Dialing] ➞ enter the three digit one-touch button code using (numeric keys). (See "Coded Speed Dialing," on p. 2-24.) Press (Start). 1-31 Flow of Sending Operations...
Page 56 If the following screen is displayed, follow the instructions on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. IMPORTANT The size of the original is detected automatically.
Page 57 If the optional Card Reader-C1 is attached, remove the control card. NOTE For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Reference Guide. If Department ID Management is set, press (ID). NOTE For instructions on using Department ID Management, see Chapter 6, "System Manager Settings,"...
Page 58: Placing Originals
Placing Originals Place your originals on the platen glass or into the optional feeder, depending on the size and type of the original, and the send settings that you have specified. ■ Platen Glass Place the originals on the platen glass when scanning bound originals (such as books and magazines), heavy or lightweight originals, and transparencies.
Page 59: Orientation
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder. Platen Glass Place the original Place the original...
Page 60: Platen Glass
NOTE • If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow in the top left corner), your original may not be scanned correctly, depending on the scan and send modes that you have set. •...
Page 61 Place your originals face down. The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way.
Page 62 Gently close the feeder/platen cover. CAUTION • Close the feeder/platen cover gently to avoid catching your hands, as this may result in personal injury. • Do not press down hard on the feeder/platen cover when using the platen glass to scan thick books. Doing so may damage the platen glass and result in personal injury.
Page 63: Feeder (Dadf-N1) (Optional)
• The size of STMT and STMTR originals cannot be detected. After pressing (Start), follow the instructions on the screen to specify the original size. You can also manually select the paper size. Feeder (DADF-N1) (Optional) You should use the feeder when you want to scan several originals at the same time.
Page 64 • If the same original is fed through the feeder repeatedly, the original may fold or become creased, and make feeding impossible. Limit repeated feeding to a maximum of 30 times (this number varies, depending on the type and quality of the original). •...
Page 65 For instructions on cleaning the original scanning area, see Chapter 7, "Routine Reference Guide Maintenance," in the IMPORTANT • Do not add or remove originals while they are being scanned. • When scanning is complete, remove the originals from the original output area to avoid paper jams.
Page 66: Canceling A Job
Canceling a Job You can cancel a fax job using the touch panel display, System Monitor screen, or by pressing (Stop) on the control panel. Using the Touch Panel Display You can cancel a fax job by pressing [Cancel], while the job is being scanned. Press [Cancel] on the pop-up screen that appears while the machine is scanning.
Page 67: Using The Stop Key
Using the Stop Key You can cancel a send job by pressing (Stop), while the job is being scanned. Press (Stop). The send job is canceled. Remove your originals. Using the System Monitor Screen You can cancel a send job while it is waiting to be processed, or while it is being sent.
Page 68 Press [Fax]. Select [TX Job Status] or [RX Job Status]. 1-44 Canceling a Job...
Page 69 Select the fax job that you want to cancel ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [▼] or [▲] to scroll through the list. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.
Page 70 ● To cancel a Sequential Broadcast: ❑ Select the Sequential Broadcast job to be canceled ➞ press [Details] ➞ [Broadcast List] to verify the destinations of the fax job. ❑ Press [Done] repeatedly until the Status screen appears ➞ press [Cancel]. ❑...
Page 71 Press [Done]. The display returns to the Fax Basic Features screen. 1-47 Canceling a Job...
Page 72 1-48 Canceling a Job...
Page 73 Basic Send and Receive Methods CHAPTER This chapter describes the basic methods for sending and receiving documents. Resolution, Density, and Image Quality ........2-2 Sending Methods .
Page 74: Resolution, Density, And Image Quality
Resolution, Density, and Image Quality To ensure that a received fax document is easy to read, set the resolution, density, and image quality to match the originals you are sending. NOTE • You can store the most frequently used resolution, density, and image quality settings. (See "Changing the Standard Fax Settings,"...
Page 75: Image Quality
NOTE • If you are using the Ultra Fine mode with the Image Quality mode set to 'Photo', transmission may be slow. • If the recipient's machine does not support the Super Fine or Ultra Fine mode, the document is sent at the set resolution of the recipient's machine. ■...
Page 76 Select the resolution, density, and image quality of the document you are sending ➞ press [Done]. The selected mode is set, and the display returns to the Fax Basic Features screen. Specify the destination ➞ press (Start). For more information on specifying the destination, see "Dialing Methods," on p. 2-16.
Page 77: Sending Methods
Sending Methods This section describes the methods and advantages of Memory Sending and Direct Sending. It also describes how to stamp sent or scanned originals. NOTE If a paper jam occurs in the optional feeder while the original is being scanned, transmission is canceled.
Page 78: Specify The Destination
Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. Select the desired send settings. For instructions on selecting the send settings, see: • "Resolution, Density, and Image Quality," on p. 2-2 • "Stamping Originals," on p. 2-14 •...
Page 79 To change the document size from the pop-up screen that appears while the machine is scanning, press [Document Size] ➞ select the document's size ➞ press [OK]. To change the resolution, density, and image quality of the document while the machine is scanning, press [Resolution/Density/Image Quality] on the pop-up screen that appears while the machine is scanning ➞...
Page 80: Direct Sending
During transmission, the transaction number, destination's telephone number, and page number currently being sent, are displayed in the Job Monitor area. NOTE • To cancel scanning, press [Cancel] on the touch panel display or (Stop) on the control panel. • The available memory is displayed in the lower right corner of the screen.
Page 81 IMPORTANT • You can directly send a document of two or more pages only when using the feeder. You can only send one page at a time when you place your original on the platen glass. • You can specify only one destination at a time when using Direct Sending. •...
Page 82: Sending Fax Documents Manually
Specify the destination. For instructions on specifying the destination, see "Dialing Methods," on p. 2-16. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Page 83 Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. Make sure that the machine is ready to send. 2-11 Sending Methods...
Page 84 Press [On-hook]. You should hear the dial tone. Specify the destination using (numeric keys) or by pressing [One-touch Dialing]. You can enter an extension number after dialing the fax number. 2-12 Sending Methods...
Page 85 Details of each item are shown below. [RX Start]: This key is used only for receiving data from a fax information service. It is not used when sending. (See "Fax Information Services," on p. 3-41.) [Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals.
Page 86: Stamping Originals
Stamping Originals The machine can print a stamp (approximately 1/8" (3 mm) in diameter) on the front side of scanned originals. Position at which Position at which stamp is applied. stamp is applied. Vertical placement Horizontal placement IMPORTANT • The Stamp mode cannot be used with the Document Size (Other Size) mode. •...
Page 87 Make sure the machine is ready to send ➞ press [Stamp]. A check mark ( ) appears in the box to the left of [Stamp]. NOTE To cancel the Stamp mode, press [Stamp] again. Specify the destination ➞ press (Start). Scanning starts.
Page 88: Dialing Methods
Dialing Methods This machine provides you with four ways to specify the fax destination: ■ Using the Numeric Keys You can specify one or more destinations using (numeric keys). ■ Redialing You can specify the last destination that was dialed with (numeric keys) by pressing [Redial] on the Fax Basic Features screen.
Page 89 Make sure the machine is ready to send ➞ enter the recipient's fax number using (numeric keys). Details of each item are shown below. [Backspace]: Press to delete the last number entered. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing.
Page 90: Redialing
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts, and the document is sent to the specified destination. Redialing Redialing enables you to specify the last destination that was dialed using the numeric keys.
Page 91: Address Book
Make sure the machine is ready to send ➞ press [Redial]. The number that you last dialed using the numeric keys is displayed in the Job Monitor area. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞...
Page 92 Make sure the machine is ready to send ➞ press [Address Book] ➞ select the destination. ● If you want to select the destination using use the One-Touch Speed Dialing keys: ❑ Press [ ] (Index) Index 2-20 Dialing Methods...
Page 93 ❑ Select the index where the desired destination is stored. NOTE If the desired destination is not displayed, press [▼] or [▲] to scroll through the list. ❑ Select the destination ➞ press [Done]. Speed Dialing Number One-Touch Speed Dialing Keys NOTE •...
Page 94 ● If you want to select a destination in alphabetical order: ❑ Press [Alphabetic Order] ➞ [STU]. NOTE The Toronto Office is used as an example for this procedure. ❑ Press [T]. 2-22 Dialing Methods...
Page 95 ❑ Select the desired destination ➞ press [Done]. NOTE • If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. • To display the One-Touch Speed Dialing keys, press [Index Order]. • If you want to select other destinations in alphabetical order, repeat the above procedure.
Page 96: Coded Speed Dialing
Coded Speed Dialing Coded speed dialing enables you to start a document transmission by pressing [Coded Dialing] followed by a three digit code. All coded speed dialing numbers must be stored in the Address Book beforehand. This enables you to dial other coded speed dialing numbers, and send the document to a number of destinations in a single operation.
Page 97 Enter the desired three digit coded speed dialing number (001 to 200) using (numeric keys). If you want to specify other coded speed dialing numbers, repeat steps 1 to 3. (See "Group Dialing," on p. 2-26.) The fax number and name of the selected destination appear on the touch panel display.
Page 98: Group Dialing
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts, and the document is sent to the specified destination. Group Dialing Group Dialing enables you to dial a group of registered one-touch or coded speed dialing fax numbers.
Page 99 Make sure the machine is ready to send ➞ specify the group destination. ❑ Press [Address Book]. ❑ Press the one-touch speed dialing key containing the destinations for the group dial ➞ press [Done]. To specify two or more groups, select all of the desired one-touch speed dialing keys containing the destinations for the group dial ➞...
Page 100 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts, and the document is sent to the specified destination. 2-28 Dialing Methods...
Page 101: Receiving Print Jobs And Fax Documents
Receiving Print Jobs and Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving Fax Documents You can automatically forward received fax documents to specified destinations. For more information on automatically forwarding documents, see "Automatic Forwarding of Received Documents,"...
Page 102 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory. NOTE • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode. •...
Page 103: Receiving Documents Into Memory
Receiving Documents into Memory If Memory Lock Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are stored in memory instead of being printed. Follow the procedure below to manually switch the machine into the Memory Lock mode if the Memory Lock timer has not been set, or of you want to switch the machine into the Memory Lock mode before the timer automatically activates the Memory Lock mode.
Page 104 Press [On] under <Memory Lock>. If the Memory Lock timer is set, the specified day of the week and time are displayed. (See "Saving Received Documents in Memory," on p. 6-7.) If an RX password has been set, enter the password using (numeric keys) ➞...
Page 105: Forwarding Received Documents
Forwarding Received Documents If Forward Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', received documents are forwarded to a destination that has been registered in the machine beforehand. Follow the procedure below to manually place the machine in the Forward mode if the Forward timer has not been set, or if you want to place the machine in the Forward mode before the timer automatically activates the Forward mode.
Page 106 Press [Done] repeatedly until the Fax Basic Features screen appears. The received documents are forwarded to the specified destination. NOTE You can set whether to print received documents that have been forwarded to this machine. (See "Automatic Forwarding of Received Documents," on p. 6-16.) 2-34 Receiving Print Jobs and Fax Documents...
Page 107: Available Paper Sizes
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order.
Page 108 2-36 Available Paper Sizes...
Page 109: Special Fax Functions
Special Fax Functions CHAPTER This chapter describes special fax sending and receiving features. Delaying a Send Job........... . . 3-2 Memory Boxes .
Page 110: Delaying A Send Job
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 64 fax jobs for delayed sending. However, the actual number of jobs that can be reserved may be fewer than 64, if multiple documents are being sent at the same time.
Page 111 Press [Delayed TX]. Enter the send time using (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 ➞ 11:18 p.m. 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day.
Page 112 Press [OK] ➞ [Done]. The display returns to the Fax Basic Features screen. Specify the destination ➞ press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Page 113: Memory Boxes
Memory Boxes Memory boxes enable you to store scanned or received documents. The main advantage to using memory boxes for sending and receiving is that you can handle all transmissions with ITU-T passwords and subaddresses. There are three types of memory boxes: Confidential, Relay, and Batch Sending. NOTE For instructions on setting up a Confidential, Relay, or Batch Sending Memory Box, see "Setting Up Memory Boxes,"...
Page 114: Relay Memory Box
■ Relay Memory Box Relay Memory Box is used to send documents that have been received in this machine to several destinations. When you use a Relay Memory Box, a remote fax machine sends a document over a long distance to another fax machine called the relay unit (for example, this machine). After the relay unit receives the document, it automatically sends the document to several other fax machines.
Page 115 ■ Batch Sending Memory Box A Batch Sending Memory Box is used to send documents that's are not urgent to specific destinations at a specified time. Batch sending enables you to send several documents at one time, reducing the time it takes to send the documents and transmission costs.
Page 116: Using A Memory Box
Using a Memory Box A memory box enables you to set up an ITU-T subaddress and password, and use advanced features, such as confidential sending and relay sending, with another fax machine that supports ITU-T standard subaddress/password transactions. A memory box is a location in the memory where you can store scanned or received documents for printing or transmitting to other destinations.
Page 117 Press [Memory Inbox]. The Memory Inbox screen is displayed. Select the desired memory box number. If the desired memory box is not displayed, press [▼] or [▲] to scroll through the list. If you enter the memory box number using (numeric keys), make sure to enter a two digit number ➞...
Page 118 NOTE • If a document is stored in a memory box, that memory box is displayed with the documents icon ( • If a memory box is set with a password, a locked icon ( ) is displayed next to the icon of that memory box.
Page 119: Printing And Erasing Documents
You can specify the following scan settings when you scan originals into a memory box: • Resolution/Density/Image Quality (See "Resolution, Density, and Image Quality," on p. 2-2.) • Document Size (See "Document Size," on p. 3-21.) • Two-Sided Scanning (See "Faxing Two-Sided Originals," on p. 3-19.) •...
Page 120 Select the desired memory box number containing the documents you want to print or erase. If the desired memory box is not displayed, press [▼] or [▲] to scroll through the list. If you enter the memory box number using (numeric keys), make sure to enter a two digit number ➞...
Page 121 Select the document that you want to print or erase. If the desired document is not displayed, press [▼] or [▲] to scroll through the list. NOTE • To cancel a selection, press the selected document again. • You can select only one document to print or erase at a time. ●...
Page 122 ● To erase a document: ❑ Press [Erase] ➞ [Yes]. If you do not want to erase the selected document, press [No]. The selected document is erased. Press [Done] repeatedly until the Fax Basic Features screen appears. 3-14 Using a Memory Box...
Page 123: Setting The Sender's Name As The Terminal Id
Setting the Sender's Name as the Terminal ID If a sender's name is stored and selected, the sender's name is printed in the sender information area on the document, instead of the unit's name. You can register up to 99 sender names. For more information on registering the sender names, see "Registering Sender Names,"...
Page 124 Select the sender's name ➞ press [OK]. If the desired sender name is not displayed, press [▼] or [▲] to scroll to the desired name. You can also enter and specify the number of the sender's name using (numeric keys). If you select [00] from the Sender's Names list, the stored unit's name is automatically displayed.
Page 125: Changing The Reception Mode
Changing the Reception Mode The machine automatically receives and prints documents. However, if you use the Memory Lock or Forward mode, you can set the machine to receive a document temporarily in memory or forward it to another machine at a specified time. The set RX mode appears on the touch panel display, and remains active until a different mode is set.
Page 126 Press [Special Features] ➞ [RX Mode]. Select [On] or [Off] for <Memory Lock> and/or <Forward>. If a password has been set for the Memory Lock or Forward mode, enter the (numeric keys) ➞ press [OK]. password using The screen returns to the RX Mode screen. NOTE For instructions on setting or changing the password for the Memory Lock or Forward mode, see "Saving Received Documents in Memory,"...
Page 127: Faxing Two-Sided Originals
Faxing Two-Sided Originals You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately. IMPORTANT • The 2 1-sided mode is available only if the optional Feeder (DADF-N1) is attached. •...
Page 128 Specify the destination ➞ press (Start). For more information on specifying the destination, see "Dialing Methods," on p. 2-16. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE To cancel this setting, press [Special Features] ➞ [2 1-sided]. •...
Page 129: Document Size
Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. IMPORTANT • You cannot select [Auto] when scanning the following types of originals. Specify the size of these documents manually. - Nonstandard size originals - Highly transparent originals, such as transparencies - Originals with an extremely dark background...
Page 130: Specifying The Document Size
Specifying the Document Size Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. Press [Special Features] ➞ [Document Size]. Select the document size. ● If you want to scan a standard document size: ❑...
Page 131 NOTE • To select an A or B series paper size, press [A/B-size]. • If you want to scan originals longer than 17" (432 mm), press [Long Original]. The maximum length of originals that you can scan is 24 7/8" (630 mm). ●...
Page 132 Press [OK] ➞ [Done]. The selected document size is set, and the display returns to the Fax Basic Features screen. Specify the destination ➞ press (Start). For more information on specifying the destination, see "Dialing Methods," on p. 2-16. If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞...
Page 133: Registering The Document Size
Registering the Document Size Press [Special Features] ➞ [Document Size]. Press [Other Size]. 3-25 Document Size...
Page 134 Press [Register Size]. Press [Registered Size 1] or [Registered Size 2] ➞ press [-] or [+] to specify the document size. ❑ Press [X] (horizontal axis) ➞ press [-] or [+] to specify a value. ❑ Press [Y] (vertical axis) ➞ press [-] or [+] to specify a value. ❑...
Page 135 NOTE • If you register a new document size in a key that already has a document size stored in it, the new document size overwrites the previously registered document size. • If you scan a registered document size, the scanned image is not rotated automatically.
Page 136: Changing The Zoom Ratio
Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually before scanning the original. The following two types of zoom ratio settings are available. IMPORTANT The maximum size of an image that you can send at 600 x 600 dpi resolution is 11" x 17". If the image exceeds this size, it may be cut off.
Page 137: Preset Zoom
■ Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 1% increments. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. Scanned Data Original CITY Preset Zoom The machine offers you a variety of preset zoom ratios to reduce or enlarge standard size originals to another standard record size.
Page 138 To reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset enlargement ratio. Following your selection, press [Done] ➞ [Done]. Enlargement Ratios Reduction Ratios The selected mode is set, the display returns to the Fax Basic Features screen, and the selected zoom ratio is displayed.
Page 139: Zoom By Percentage
Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50% to 200% can be set. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. Place your originals. NOTE For instructions on placing your originals, see "Placing Originals,"...
Page 140 Specify the destination ➞ press (Start). For more information on specifying the destination, see "Dialing Methods," on p. 2-16. If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Page 141: Sending With A Subaddress
Sending with a Subaddress You can send or receive documents with ITU-T standard subaddresses and passwords (ITU-T is a committee within the International Telecommunications Union, established to set communications standards). To send or receive documents with the subaddresses and passwords successfully, the subaddresses and passwords on the sending and receiving fax machines must match.
Page 142 (numeric keys), , and to enter the subaddress and password. ❑ Press [Subaddress] ➞ enter the recipient's subaddress. ❑ Press [Password] ➞ enter the recipient's password. ❑ Press [OK]. You can enter up to 20 digits for both the subaddress and password. Press [Space] to insert a space.
Page 143: Using A Pin Code
Using a PIN Code The PIN (Personal Identification Number) code prevents unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private Branch Exchange) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax.
Page 144 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [▼] or [▲] until [PIN Code Access] appears ➞ press [PIN Code Access]. 3-36 Using a PIN Code...
Page 145 Press [On]. If you do not want to set PIN code access, press [Off] ➞ [OK] ➞ proceed to step Select the desired type of PIN code ➞ press [OK]. Details of each item are shown below. [Option]: Select if your PBX requires a PIN code depending on the destination. If PIN Code Access is set to 'Option', [PIN Code] appears on the Fax Basic Features screen.
Page 146: Setting The Pin Code Position
Press [Done] repeatedly until the Fax Basic Features screen appears. Setting the PIN Code Position Follow this procedure to set the PIN code position. NOTE You can only set the PIN code position if PIN Code Access is set to 'Option'. (See "Setting PIN Code Access,"...
Page 147: Dialing With A Pin Code
(Start) ➞ enter the PIN code using Press (numeric keys) ➞ press [OK]. NOTE The PIN code appears as asterisks (*******) on the Enter PIN Code screen. Dialing with a PIN Code Follow the procedure below when dialing with a PIN code in the 'Prefix' or 'Suffix' position.
Page 148 (numeric keys) ➞ press Enter the fax number using (Start). (numeric keys) ➞ press [OK]. Enter the PIN Code using NOTE The PIN code appears as asterisks (*******) on the Enter PIN Code screen. 3-40 Using a PIN Code...
Page 149: Fax Information Services
Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse telephone line, follow the procedure below to temporarily set the machine for tone dialing.
Page 150 ● If you press [One-touch Dialing]: ❑ Select the desired one-touch button ➞ press [Done]. One-touch buttons are assigned a three digit number. To specify a destination using a one-touch button's three digit number, enter the three digit number using (numeric keys).
Page 151 After you press [Tone], a <T> appears on the touch panel display. Enter the numbers requested by the information service using (numeric keys), , and NOTE If you require more information about the service, contact the company providing the service. 3-43 Fax Information Services...
Page 152 Press [RX Start] if you require a faxed copy of the information. If you do not require a faxed copy of the information, press [End]. 3-44 Fax Information Services...
Page 153 Checking/Changing the Fax Status CHAPTER This chapter describes how to check/change the status of send and receive jobs. Checking/Changing the Status of Fax Jobs ........4-2 Checking Fax Job Details .
Page 154: Checking/Changing The Status Of Fax Jobs
Checking/Changing the Status of Fax Jobs This section describes how to check/change the status of fax jobs. NOTE • If the optional iR Security Kit is activated by registering a license key and Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen.
Page 155 Press [Fax]. Select [TX Job Status] or [Log]. Checking/Changing the Status of Fax Jobs...
Page 156 ● If you select [TX Job Status]: ❑ Select a job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. ●...
Page 157 Check the details of the selected job. If you selected a job with multiple destinations, press [Broadcast List] ➞ check the status of each destination ➞ press [Done]. NOTE You can erase documents that have been received in memory from the RX Job Status screen.
Page 158: Printing The Tx Job Status/Log
Printing the TX Job Status/Log You can print the TX Job Status/Log which includes the transmission time, destination, job number, transmission mode, number of pages, and transmission result. Press [System Monitor] ➞ [Fax]. If necessary, see the screen shots in steps 1 and 2 of "Checking Fax Job Details," on p.
Page 159 Press [Yes]. To cancel printing, press [No]. The TX Activity Report is printed. Press [Done]. The display returns to the Fax Basic Features screen. Checking/Changing the Status of Fax Jobs...
Page 160: Checking/Changing The Status Of Receive Jobs
Checking/Changing the Status of Receive Jobs You can check the details of received documents stored in memory, as well as the status of receive jobs. NOTE The receive job log (Activity Report (RX)) screen displays up to 100 jobs. Checking Receive Job Details You can check detailed information on any received job, such as the destination and the date and time the job was received.
Page 161 Press [Fax]. Press [RX Job Status]. Checking/Changing the Status of Receive Jobs...
Page 162 Select the job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [▼] or [▲] to scroll to the desired job. Check the details of the selected job. Press [Done] repeatedly until the Fax Basic Features screen appears.
Page 163: Erasing Received Documents
Erasing Received Documents You can erase documents that have been received in memory from the RX Job Status screen. If the memory is full, the machine cannot receive any more documents. It is recommended that you erase unnecessary documents as often possible.
Page 164: Forwarding Received Documents
Press [Yes]. If you do not want to erase the document, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display. The selected document is erased. Press [Done]. The display returns to the Fax Basic Features screen. Forwarding Received Documents You can forward received documents that have been stored in memory from the System Monitor screen.
Page 165 Select the job that you want to forward ➞ press [Details]. If the job that you want to forward is not displayed, press [▼] or [▲] to scroll to the desired job. Check the job details ➞ press [Forward]. 4-13 Checking/Changing the Status of Receive Jobs...
Page 166 Specify the forwarding destination ➞ press [Start]. For instructions on specifying the destination, see "Dialing Methods," on p. 2-16. The selected document is forwarded to the specified destination. IMPORTANT If Restrict New Addresses in System Settings (from the Additional Functions screen) is set to 'On' when the machine is in the System Management mode, you cannot specify a forwarding destination using (numeric keys).
Page 167: Customizing Fax Settings
Customizing Fax Settings CHAPTER This chapter describes how to store and change the default settings of the Fax function to suit your needs. Custom Fax Settings Table ..........5-2 User Settings .
Page 168: Custom Fax Settings Table
Custom Fax Settings Table The following items can be stored or set in Custom Fax Settings from the Additional Functions screen. ■ Custom Fax Settings Applicable Item Settings Page User Settings Standard Key Settings p. 5-4 All Modes (No Settings Unit Telephone # 20 digits maximum p.
Page 169 ■ Custom Fax Settings Table Continued Applicable Item Settings Page Option: Redial Times: 1 to 10 times; 2 times Auto Redial p. 5-45 Redial Interval: 2 to 99 minutes; 2 minutes Printer Settings Switch A: On , Off Switch B: On , Off Select Cassette p.
Page 170: User Settings
User Settings This section describes the settings that can be made when you press [User Settings] on the Additional Functions screen. These settings include important features, such as registering a standard key, or attaching a Transmission Terminal ID, which includes the telephone number and the date and time that prints on the documents you send.
Page 171 Press [User Settings]. Press [Standard Key Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. User Settings...
Page 172 Press [▼] or [▲] to display the desired setting group ➞ select the desired setting ➞ press [OK]. The selected mode is set. NOTE To cancel a Standard Key setting, press [No Settings] ➞ [OK] ➞ [Done] repeatedly • until the Fax Basic Features screen appears. •...
Page 173: Printing The Tx Terminal Id
Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the sender information is printed at the top of every document you send via fax. Information, such as your fax number and name is printed, enabling the recipient to know who sent the document.
Page 174 Press [▼] or [▲] until [TX Terminal ID] appears ➞ press [TX Terminal ID]. Select [On] or [Off]. User Settings...
Page 175 ● If you select [On]: ❑ Press [Option]. ❑ Specify [Inside] or [Outside] to select the printing position of the Terminal ID information. ❑ Select [On] or [Off] for <Display Destination Name>. ❑ Select [FAX] or [TEL] for <Telephone # Mark>. ❑...
Page 176 Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: The selected mode is set. ● If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears.
Page 177: Setting The Standard Density
Setting the Standard Density Setting the standard density enables you to scan all of your documents with the same density. For example, if you frequently scan documents with text or fine lines, the setting should be towards [Dark]. However, if you frequently scan documents containing printed images or halftones, the setting should be towards [Light].
Page 178: Adjusting The Alarm And Monitor Volume
Press [Light] or [Dark] to set the scanning density ➞ press [OK]. The selected mode is set. NOTE To cancel this setting, press [Cancel]. Press [Done] repeatedly until the Fax Basic Features screen appears. Adjusting the Alarm and Monitor Volume You can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission.
Page 179 Press [▼] or [▲] until [Volume Control] appears ➞ press [Volume Control]. Press [▼] or [▲] to set the Alarm Volume and Monitor Volume ➞ press [OK]. You can set the volume to any level on a scale of 0 to 8. If you set the volume to '0', the volume is muted and no tone will sound.
Page 180: Changing The Standard Fax Settings
Changing the Standard Fax Settings This mode enables you to change the standard settings for the Fax function, including the resolution, density, image quality, direct transmission, and document stamp modes. NOTE The default settings are as follows: - Resolution: Standard - Density: Standard - Image Quality: Text...
Page 181 Press [Store]. Select [Resolution/Density/Image Quality], [Direct], or [Stamp] ➞ specify the desired settings. 5-15 User Settings...
Page 182: Initializing The Standard Settings
● If you selected [Resolution/Density/Image Quality]: ❑ Specify the desired settings ➞ press [Done]. NOTE • For instructions on specifying the resolution, density, and image quality, see "Resolution, Density, and Image Quality," on p. 2-2. • For instructions on setting Direct Sending, see "Direct Sending," on p. 2-8. •...
Page 183 Press [▼] or [▲] until [Standard Settings] appears ➞ press [Standard Settings]. Press [Initialize]. 5-17 User Settings...
Page 184 Press [Yes]. To cancel initializing the Standard Settings, press [No]. The message <Initialized.> appears for approximately two seconds on the touch panel display. The Standard settings are initialized. Press [Done] repeatedly until the Fax Basic Features screen appears. 5-18 User Settings...
Page 185: Storing Destinations
Storing Destinations The telephone numbers and names of destinations that you frequently call can be stored in one-touch speed dialing keys. Storing One-Touch Speed Dialing Keys You can store up to 200 destinations in one-touch buttons within the Address Book directory.
Page 186 (Additional Functions) ➞ [Custom Fax Settings]. Press Press [Register Destinations]. 5-20 Storing Destinations...
Page 187 Press [ ] (Index). Index Select the index in which you want to store the destination. If the desired index is not displayed, press [▼] or [▲] to scroll to the desired index. 5-21 Storing Destinations...
Page 188 Select the one-touch speed dialing key in which you want to store the destination. Press [Register]. NOTE • For instructions on storing a group dialing destination, see "Storing Group Destinations," on p. 5-33. • If you select a one-touch button that already has destinations stored in it, the destinations are displayed.
Page 189 Enter the fax number of the destination using (numeric keys) ➞ press [Next]. Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause within the fax number, the letter <p>...
Page 190 NOTE • You can enter up to 120 characters for the fax number. • If you enter a pause at the end of the number, the pause is always 10 seconds long. • You can press (Clear) to clear your entry. Enter the name of the destination ➞...
Page 191 Enter the name that you want to appear on the one-touch speed dialing key ➞ press [OK]. You can enter up to 12 characters for the one-touch speed dialing key's name. If you press [Shift], you can enter uppercase characters. The registered destination information is displayed.
Page 192: One-Touch Speed Dialing Settings
One-Touch Speed Dialing Settings When you store a destination in a one-touch speed dialing key, you can also store the send time, sending speed, long distance, subaddress and password, and ECM TX settings. ■ Send Time This mode enables you to set the time that you want a document to be sent. ■...
Page 193 Select the desired one-touch speed dialing key containing the destination for which you want to set optional settings. If the desired one-touch speed dialing key is not displayed, press [ ] (Index). Press [Register]. Press [ ] or [ ] to display the prior or subsequent one-touch speed dialing number.
Page 194 Press [Option]. The Option screen appears. NOTE To cancel storing optional settings, press [Cancel]. If necessary, specify the desired optional settings. ● If you want to set the send time: ❑ Press [Send Time]. 5-28 Storing Destinations...
Page 195 ❑ Select a number ([1] to [5]) ➞ enter the send start time using (numeric keys) ➞ press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. ➞...
Page 196 ❑ Select the desired sending speed ➞ press [OK]. ● If you want to specify long distance settings: ❑ Press [Long Distance]. 5-30 Storing Destinations...
Page 197 ❑ Select the type of call ➞ press [OK]. Select [Domestic] for dialing domestic (local) telephone numbers. Select [Long Distance (1)] if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book).
Page 198 ❑ Press [Password] ➞ enter the recipient's password using (numeric keys) ➞ press [OK]. You can enter up to 20 digits for both the subaddress and password. Press [Space] to insert a space. Press [Backspace] to delete the last digit you entered. If the recipient did not set a password for the target subaddress, you do not need to enter a password.
Page 199: Storing Group Destinations
❑ Select [On] or [Off] ➞ press [OK]. When all settings are complete, press [OK]. The display returns to the Store Destinations screen. Finish storing the destination. NOTE For instructions on storing destinations, see "Storing One-Touch Speed Dialing Keys," on p. 5-19. Storing Group Destinations Group Dialing enables you to register several destinations in a one-touch speed dialing key, so that you can dial a large group of numbers at one time.
Page 200 (Additional Functions) ➞ [Custom Fax Settings] ➞ Press [Register Destinations]. If necessary, see the screen shots in steps 1 and 2 of "Storing One-Touch Speed Dialing Keys," on p. 5-19. Select the one-touch speed dialing key that you want to register as a group destination.
Page 201 Select the destinations that you want to store in the group destination from the Address Book, or by pressing [Coded Dialing]. ● If you want to select a destination from the Address Book : ❑ Press [Address Book] ➞ select the desired one-touch speed dialing keys that you want to include in the group destination ➞...
Page 202 ● If you want to select a destination by entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dialing number (001-200) using (numeric keys). The selected destinations appears on the Store Destinations screen. IMPORTANT You cannot select a destination that is already stored in a group destination.
Page 203 ❑ Select a number ([1] to [5]) ➞ enter the transmission time using (numeric keys) ➞ press [OK]. You can store up to five different transmission times. Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m.
Page 204 NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. Enter the name that you want to appear on the group destination's one-touch speed dialing key ➞ press [OK]. You can enter up to 12 characters for the one-touch speed dialing key's name. If you press [Shift], you can enter uppercase characters.
Page 205: Storing The Index Name
Storing the Index Name You can assign a name to an index. There are 14 indices, each of which can contain up 15 destinations. Follow the procedure below to assign a name to an index. (Additional Functions) ➞ [Custom Fax Settings] ➞ Press [Register Destinations].
Page 206 If the desired index is not displayed, press [▼] or [▲] to scroll to the desired index. Enter a name ➞ press [OK]. You can enter up to 20 characters for the index name. If you want to change the name of an index that has already been named, press (Clear) ➞...
Page 207: Transmission Settings
Transmission Settings This section describes the settings that can be made when you press [TX Settings] on the Additional Functions screen. ECM Transmission ECM (Error Correction Mode) reduces the effect of system and line errors on documents that may occur when sending or receiving documents to or from another fax machine that supports ECM.
Page 208 Press [TX Settings]. Press [ECM TX]. 5-42 Transmission Settings...
Page 209: Pause Time
Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. Pause Time Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once.
Page 210 Press [Pause Time]. Press [-] or [+] to set the pause time ➞ press [OK]. The pause time can be set from 1 to 15 seconds in one second increments. You can also use (numeric keys) to enter the value. You can change the value by pressing [-] or [+], even if you entered the value using (numeric keys).
Page 211: Auto Redial
Auto Redial Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned 'On' or 'Off'. If you set Auto Redial to 'On', you can set how many times the machine redials the number, the redial interval, and whether the document should be resent due to an error.
Page 212 Select [On] or [Off]. ● If you select [On]: ❑ Press [Option]. 5-46 Transmission Settings...
Page 213 ❑ Specify the Auto Redial settings. • If you want to set the number of times the machine redials the number: ❑ Press [Redial Times]. ❑ Press [-] or [+] to set the number of redial times ➞ press [OK]. The machine can redial from 1 to 10 times.
Page 214 ❑ Press [-] or [+] to set the redial interval ➞ press [OK]. The redial interval can be set from 2 to 99 minutes in one minute increments. • If you want to set how the machine handles a transmission error: ❑...
Page 215 ● If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. 5-49 Transmission Settings...
Page 216: Reception Settings
Reception Settings This section describes the settings that can be made when you press [RX Settings] on the Additional Functions screen. ECM Reception You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received.
Page 217 Press [RX Settings]. Press [ECM RX]. 5-51 Reception Settings...
Page 218: Printing Footer Information On A Received Document
Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. Printing Footer Information on a Received Document You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document.
Page 219 (Additional Functions) ➞ [Custom Fax Settings] ➞ Press [RX Settings]. If necessary, see the screen shots in steps 1 and 2 of "ECM Reception," on p. 5-50. Press [Received Page Footer]. Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears.
Page 220: Printing Received Documents
Printing Received Documents You can set the number of received documents to print and the method of printing them. Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D): •...
Page 221 • Switch C: The image is reduced and printed on paper that differs in width from the received document. Received Data (Original) Output LTRR 11" x 17" • Switch D: The image is printed on paper that is larger in size than the received document.
Page 222 (Additional Functions) ➞ [Custom Fax Settings]. Press Press [Printer Settings]. 5-56 Printing Received Documents...
Page 223 Press [Select Cassette]. Select [On] or [Off] for the respective switches ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. 5-57 Printing Received Documents...
Page 224: Reducing A Received Document
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. NOTE The default settings are: - Receive Reduction: - RX Reduction: Auto - Reduce %: - Reduce Direction: Vertical Only...
Page 225 Select [On] or [Off]. IMPORTANT If you select [Off], the received document is not automatically reduced to fit the size of the paper. If the size of the received document exceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper. However, if the size of the received document exceeds the recording paper slightly (1/2"...
Page 226 ❑ If you selected [Fix. Red.], press [-] or [+] to specify the reduction ratio. You can specify the reduction ratio from 75% to 97% in 1% increments. NOTE • You can also use (numeric keys) to enter the value. •...
Page 227: Two-Sided Printing
● If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. Two-Sided Printing You can print received documents on both sides of the paper. This enables you to save paper.
Page 228 Press [Two-sided Print]. Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. 5-62 Printing Received Documents...
Page 229: On 1 Log
2 On 1 Log This mode enables you to print two received documents of the same paper size on a single sheet of paper. The 2 On 1 Log mode is available only under the following conditions: • The same paper drawer must be selected for printing two consecutive pages of the received document.
Page 230 Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. 5-64 Printing Received Documents...
Page 231: Setting Up Memory Boxes
Setting Up Memory Boxes This section describes how to set up a memory box to use it for sending and receiving documents. A memory box is a location in the memory you can create to store scanned or received documents for printing or transmitting to other destinations. However, the main advantage to using memory boxes is that you can handle confidential transmissions with ITU-T passwords and subaddresses.
Page 232: Confidential Memory Box
Confidential Memory Box A Confidential Memory Box is a dedicated memory box for receiving confidential documents which can be set with a password for restricted access. You can use a Confidential Memory Box to receive important documents that you do not want unauthorized people to see.
Page 233 Press [Memory Inboxes Settings]. Select the desired memory box number ➞ press [Register]. If the desired memory box is not displayed, press [▼] or [▲] to scroll to the desired memory box. If you enter the memory box number using (numeric keys), make sure to enter a two digit number ➞...
Page 234 Select [Confidential] ➞ press [Next]. NOTE If you want to cancel setting up the selected memory box, press [Cancel]. Press [Register Name]. 5-68 Setting Up Memory Boxes...
Page 235 Enter a name for the Confidential Memory Box ➞ press [OK]. You can enter up to 24 characters for the Confidential Memory Box name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. (Clear) to clear the entire entry ➞...
Page 236 IMPORTANT Since there is no way to check a stored password, make sure that you write it down, and keep it in a safe place. NOTE • If you make a mistake when entering the password, press (Clear) to clear the entire entry ➞...
Page 237: Relay Memory Box
NOTE (Clear) ➞ • If you make a mistake when entering the subaddress/password, press enter the correct subaddress and password. • If you want to cancel storing the subaddress/password, press [Cancel]. Press [Done] repeatedly until the Fax Basic Features screen appears.
Page 238 Item Description Setting Sets whether to restrict the original relay source machine from sending you a transmission On, Off request. Org. Relay Unit If 'On' is selected, the telephone numbers of the Specify the Restriction relay source machines from which you want to destination using the receive documents are specified.
Page 239 Select the desired memory box number ➞ press [Register]. If the desired memory box is not displayed, press [▼] or [▲] to scroll the desired memory box. If you enter the memory box number using (numeric keys), make sure to enter a two digit number ➞...
Page 240 Press [Register Name]. Enter a name for the Relay Memory Box ➞ press [OK]. You can enter up to 24 characters for the Relay Memory Box name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 241 If you want to set a password for this Relay Memory Box, enter (numeric keys) ➞ press [Next]. the password using If you do not want to set a password, press [Next] proceed to step 8. You cannot store a password with only zeros as the number, such as <0000000>. IMPORTANT Since there is no way to check a stored password, make sure that you write it down, and keep it in a safe place.
Page 242 (numeric keys), , and to enter the subaddress and password. ❑ Press [Subaddress] ➞ enter the subaddress. ❑ Press [Password] ➞ enter the password. ❑ Press [Next]. You can enter up to 20 digits for both the subaddress and password. Press [Space] to insert a space.
Page 243 Select the destinations that you want to store as relay destinations from the Address Book, or by pressing [Coded Dialing]. ● If you want to select a destination from the Address Book : ❑ Press [Address Book] ➞ select the desired one-touch speed dialing keys that you want to store as relay destinations ➞...
Page 244 ● If you want to select a destination by entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dialing number (001-200) using (numeric keys). The selected destination appears on the Register Destinations screen. NOTE •...
Page 245 Select each relay setting. ● If you want to restrict the relay source machine from sending you a transmission request: ❑ Press [On] for <Original Unit Restriction>. ❑ Specify the destination ➞ press [OK]. If you do not want to set a restriction, press [Off]. You can also specify the relay destination using (numeric keys).
Page 246 ● If you want to print the received document: ❑ Press [On] for <Print RX Document>. If you do not want to print the received document, press [Off]. ● If you want to specify the relay start time: ❑ Press [On] for <Relay Start Time>. NOTE If you select [Off], relay sending starts when documents are received in the Relay Memory Box.
Page 247 ❑ (numeric keys) ➞ press [OK]. Enter the relay start time using If you do not want to specify the relay start time, press [Cancel]. Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 ➞...
Page 248: Batch Sending Memory Box
Batch Sending Memory Box The Batch Sending Memory Box enables you to send documents to a specific destination at a specified time each day. (See "Memory Boxes," on p. 3-5.) Setting a time to send the documents when communication charges are low, enables you to reduce communication costs.
Page 249 Select the desired memory box number ➞ press [Register]. If the desired memory box is not displayed, press [▼] or [▲] to scroll to the desired memory box. If you enter the memory box number using (numeric keys), make sure to enter a two digit number ➞...
Page 250 Press [Register Name]. Enter a name for the Batch Sending Memory Box ➞ press [OK]. You can enter up 24 characters for the Batch Sending Memory Box name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 251 If you want to set a password for this Batch Sending Memory (numeric keys) ➞ press Box, enter the password using [Next]. You cannot store a password with only zeros as the number, such as <0000000>. If you do not want to set a password, press [Next] ➞ proceed to step 8. IMPORTANT Since there is no way to check a stored password, make sure that you write it down, and keep it in a safe place.
Page 252 Select the destinations that you want to store as batch sending destinations from the Address Book, or by pressing [Coded Dialing]. ● If you want to select a destination from the Address Book : ❑ Press [Address Book] ➞ select the desired one-touch speed dialing keys that you want to store as batch sending destinations ➞...
Page 253 ● If you want to select a destination by entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dialing number (001-200) using (numeric keys). The selected destination appears on the Register Destinations screen. NOTE •...
Page 254 (numeric keys) ➞ Enter the TX start time using press [OK]. If you do not want to specify the TX start time, press [Cancel]. Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 ➞...
Page 255: Erasing A Memory Box
Erasing a Memory Box Follow the procedure below to erase the contents of a stored memory box. IMPORTANT You cannot erase the contents of a memory box while communication (documents being sent or received) is taking place. (Additional Functions) ➞ [Custom Fax Settings] ➞ Press [File Settings].
Page 256 NOTE (Clear) ➞ If you make a mistake when entering the memory box number, press enter the correct number. Press [Yes]. If you do not want to erase the selected memory box, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display.
Page 257 System Manager Settings CHAPTER This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings Table ........... 6-2 Communications Settings .
Page 258: System Settings Table
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen. ■ System Settings Applicable Item Settings Page Communications Settings 33600 bps , 14400 bps, 9600 bps, Send Start Speed p. 6-3 7200 bps, 4800 bps, 2400 bps 33600 bps , 14400 bps, 9600 bps,...
Page 259: Communications Settings
Communications Settings This section describes settings that the System Manager can make, including the send start speed, reception speed, and RX mode. It also describes how to set, change, and erase settings for forwarding received documents. Send Start Speed Setting the send start speed enables you to set the desired speed of transmission. NOTE The default setting is '33600 bps'.
Page 260 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [Send Start Speed]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
Page 261 Select the desired start speed ➞ press [OK]. The selected mode is set. NOTE If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], [7200 bps], [4800 bps], or [2400 bps].
Page 262: Receive Start Speed
Receive Start Speed Setting the reception speed enables you to set the desired speed of reception. NOTE The default setting is '33600 bps'. (Additional Functions) ➞ [System Settings] ➞ Press [Communications Settings]. If necessary, see the screen shots in steps 1 and 2 of "Send Start Speed," on p.
Page 263: Saving Received Documents In Memory
Select the desired start speed ➞ press [OK]. The selected mode is set. NOTE If your document reception is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], [7200 bps], [4800 bps], or [2400 bps].
Page 264 NOTE • Received documents that are stored in memory are displayed on the RX Job Status screen. You can erase, forward, or check the details of the received documents from the RX Job Status screen. • Even if the Memory Lock mode is set to 'Off', documents that are sent to Relay Memory Box and Confidential Memory Box are stored in those memory boxes without being printed.
Page 265 If a password has been set for the Memory Lock Settings screen, enter the (numeric keys) ➞ press [Next]. password using NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select [On] ➞ press [Option]. If you do not want to set the Memory Lock mode, select [Off] ➞...
Page 266 If you want to set a password for the Memory Lock mode, (numeric keys) ➞ press [Next]. enter a password using If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode.
Page 267 If necessary, specify the memory lock setting. ● If you want to print the Received Result Report and Transmission Management Report: ❑ Press [On] for <Report Print>. If you do not want to print these reports, press [Off]. NOTE • For an example of the Received Result Report and Transmission Management Report, see Chapter 9, "Appendix."...
Page 268 ❑ Select [Everyday], [Select Days], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter (numeric keys) ➞ press [OK]. the start time using You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation.
Page 269 If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the start time using (numeric keys) ➞ press [OK]. You can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation.
Page 270 ● If you want to specify the Memory Lock end time: ❑ Press [Memory Lock End Time]. ❑ Select [Everyday], [Select Days], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter (numeric keys) ➞ press [OK]. the end time using You can store up to five different end times.
Page 271 Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 ➞ 11:18 p.m. 2318 If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the end time using (numeric keys) ➞...
Page 272: Automatic Forwarding Of Received Documents
When all settings are complete, press [OK]. The selected modes are set. Press [Done] repeatedly until the Fax Basic Features screen appears. Automatic Forwarding of Received Documents The Forward mode enables your machine to receive documents, and then automatically forward them to another fax machine. You can set a day and time for your machine to switch to the Forward mode.
Page 273 (Additional Functions) ➞ [System Settings] ➞ Press [Communications Settings]. If necessary, see the screen shots in steps 1 and 2 of "Send Start Speed," on p. 6-3. If the System Manager ID and System Password have been set, enter the System (numeric keys) ➞...
Page 274 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select [On] ➞ press [Option]. If you do not want to set the Forward mode, select [Off] ➞ press [OK] ➞ proceed to step 9.
Page 275 IMPORTANT • Since there is no way to check a stored password, make sure that you write it down, and keep it in a safe place. • You cannot set the Forward mode while the machine is sending or receiving documents, or when there are documents stored in memory.
Page 276 NOTE For more information on selecting destinations from the Address Book, see "Address Book," on p. 2-19. ● If you want to select a destination by entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dialing number (001-200) using (numeric keys).
Page 277 If necessary, specify the forward settings. ● If you only want to receive documents from the original forward source: ❑ Press [On] for <Original Unit Restriction>. ❑ Specify the source forwarding destination ➞ press [OK]. If you do not want to restrict the reception of forwarded documents, press [Off].
Page 278 ● If you want to print the forwarded document: ❑ Press [On] for <Print RX Document>. If you do not want to print the received document, press [Off]. NOTE The default setting is 'Off'. ● If you want to specify the forward start time: ❑...
Page 279 ❑ Select [Everyday], [Select Days], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter (numeric keys) ➞ press [OK]. the send start time using You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation.
Page 280 If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the start time using (numeric keys) ➞ press [OK]. You can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation.
Page 281 ● If you want to specify the forward end time: ❑ Press [Forward End Time]. ❑ Select [Everyday], [Select Days], or [Off]. 6-25 Communications Settings...
Page 282 If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter (numeric keys) ➞ press [OK]. the end times using You can store up to five different end times. Enter all four digits of the time (including zeros), using 24-hour notation. ➞...
Page 283 IMPORTANT You cannot set the same time for both the start time and end time. NOTE • You can select [Everyday] for the Forward Start Time, and [Select Days] for the Forward End Time, and vice versa. • If you make a mistake when entering the time, press (Clear) to clear your entry ➞...
Page 284: Pin Code Access
PIN Code Access If your PBX requires a PIN code to get an outside line, your machine can be set to prompt the user to enter the PIN code before they dialing. NOTE • If PIN Code Access is set to 'On', the machine automatically displays a screen prompting you to enter the PIN code when you press (Start).
Page 285 Press [On]. If you do not want to set PIN code access, press [Off] ➞ [OK] ➞ proceed to step 5. Select the desired type of PIN code ➞ press [OK]. Details of each item are shown below. [Option]: Select if your PBX requires a PIN code depending on the destination. If PIN Code Access is set to 'Option', [PIN Code] appears on the Fax Basic Features screen.
Page 286: Reception Password
Press [Done] repeatedly until the Fax Basic Features screen appears. Reception Password This mode enables you to set an optional ITU-T standard password. If a subaddress is not set for a document that was received from another party using the ITU-T standard, the machine checks for an RX password. If the RX password does not match the RX password set in your machine, or if the RX password is not attached to the document, the document cannot be received.
Page 287 Press [▼] or [▲] until [Receive Password] appears ➞ press [Receive Password]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Enter the receive password using (numeric keys), ➞ press [OK]. You can enter up to 20 digits for the receive password.
Page 288 NOTE • If you make a mistake when entering the password, press (Clear) to clear your entry ➞ enter the correct password. • To cancel setting the RX password, press [Cancel]. Press [Done] repeatedly until the Fax Basic Features screen appears.
Page 289: Restricting New Addresses
Restricting New Addresses This mode enables you to restrict the entering of new destinations. When you set Restrict New Addresses to 'On' while the machine is in the System Management mode, the following is restricted: • Specifying a destination using (numeric keys) (including Forward destinations on the RX Job Status screen) •...
Page 290 Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. 6-34 Restricting New Addresses...
Page 291 Printing Communication Reports CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table ........... . 7-2 Specifying Report Settings .
Page 292: Report Settings Table
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Custom Settings Applicable Item Settings Page On, For Error Only , Off TX Report p. 7-3 Report With TX Image: On , Off Activity Report Auto Print...
Page 293: Specifying Report Settings
Specifying Report Settings You can specify how various reports are printed. NOTE Reports can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain, recycled, or color paper) is loaded in the paper sources whose settings in Fax in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 294 Press [Fax] under <Custom Settings>. Press [TX Report]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll the desired setting. Specifying Report Settings...
Page 295 Select [For Error Only], [On], or [Off]. ● If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for <Report With TX Image> ➞ press [OK]. Report With TX Image [On]: Part of the sent document is printed on the report. [Off]: The contents of the sent document are not printed on the report.
Page 296: Activity Report
Press [Done] repeatedly until the Fax Basic Features screen appears. Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. The Activity Report can be printed at a specified time, or it can be printed automatically when the number of send and receive transactions reaches 40.
Page 297 Press [Activity Report]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll the desired setting. Select [On] or [Off] for <Auto Print>. Auto Print [On]: The Activity Report is automatically printed when the number of send and receive transactions reaches 40.
Page 298 Select [On] or [Off] for <Send/Receive Separate>. To print the send and receive logs separately, press [On]. If it is not necessary to print the send and receive logs separately, press [Off]. Select [On] or [Off] for <Daily Activity Report Time> ➞ press [OK].
Page 299 ● If you select [On]: ❑ Enter the time using (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 ➞ 11:18 p.m. 2318 If the number of send and receive transactions exceeds 40 before the specified time, an Activity Report of the most recent 40 transactions is printed.
Page 300: Rx Report
RX Report The RX Report enables you to check whether documents were sent correctly from the sender's machine and received successfully by this machine. An RX Report can be printed automatically after documents are received, and you can also set the machine to print an RX Report only when a reception error occurs.
Page 301 Select [For Error Only], [On], or [Off] ➞ press [OK]. Details of each item are shown below. [For Error Only]: Prints a report only when a reception error occurs. [On]: Prints a report each time a document is received. [Off]: Does not print a report.
Page 302: Memory Inbox Rx Report
Memory Inbox RX Report The Memory Inbox RX Report enables you to check the reception of documents in memory boxes. NOTE • For an example of a Memory Inbox RX Report, see "Memory Inbox Reception Report," on p. 9-6. • The default setting is 'On'.
Page 303 Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Fax Basic Features screen appears. 7-13 Specifying Report Settings...
Page 304: Printing Lists
Printing Lists You can print the contents of the Address Book or a list of Fax settings that have been specified from the Additional Functions screen. NOTE Lists can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain, recycled, or color paper) is loaded in the paper sources whose settings in Fax in Drawer Eligibility For APS/ ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 305 Press [Fax] under <Print List>. Press [Address Book List]. 7-15 Printing Lists...
Page 306: User's Data List
Press [Yes]. To cancel printing, press [No]. The Address Book List is printed. Press [Done] repeatedly until the Fax Basic Features screen appears. User's Data List You can print a list of Fax settings that have been specified from the Additional Functions screen.
Page 307 Press [User's Data List]. Press [Yes]. To cancel printing, press [No]. The User's Data List is printed. Press [Done] repeatedly until the Fax Basic Features screen appears. 7-17 Printing Lists...
Page 308 7-18 Printing Lists...
Page 309: Troubleshooting
Troubleshooting CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages, and contains a list of frequently asked questions and answers. When Problems Occur .
Page 310: When Problems Occur
When Problems Occur Sending Documents Canceling transmissions. How do you cancel a transmission while a document is being scanned? Press (Stop) on the control panel, or press [Cancel] on the touch panel display. How do you cancel a transmission after the document has been scanned? Press [System Monitor] ➞...
Page 311 Document cannot be sent. Is the telephone line type set correctly? Check the type of telephone line that has been set. (See "Selecting the Type of Telephone Line," on p. 1-12.) If you are sending with a subaddress, did you enter the correct subaddress and password for the destination? Check the subaddress and password settings.
Page 312: Receiving Documents
The machine will not transmit using a subaddress. Are the subaddress and password of the remote machine specified correctly? Check to see if the recipient's machine has a subaddress function. Check with the remote party to see if the specified subaddress and the RX password in this machine and the remote machine are the same.
Page 313: Other Situations
Documents cannot be received in memory. Is there sufficient available memory? Erase unnecessary documents and documents with errors from memory to increase the amount of available memory. (See "Printing and Erasing Documents," on p. 3-11, and Chapter 5, "Using/Arranging Documents Stored in an Inbox,"...
Page 314 Cannot use fax information services. If your machine is connected to a rotary pulse line, is your machine set for tone dialing? Set the machine for tone dialing to use fax information services. (See "Fax Information Services," on p. 3-41.) Did you receive an instruction from the sender to set the machine to receive? Press [RX Start].
Page 315: Error Messages
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message.
Page 316: List Of Error Codes Without Messages
NetWare is in use. Wait for a moment, then perform operation again. Cause You cannot browse the network because NetWare is printing through a PServer or NDS PServer. Remedy Wait until printing is complete, and try browsing again. Check the TCP/IP. Cause The machine's TCP/IP connection is not operating.
Page 317 # 001 Cause Paper or originals are jammed. Remedy Place the document properly into the feeder or on the platen glass, and remove any jammed paper or originals. (See Chapter 8, "Troubleshooting," in the Reference Guide.) # 003 Cause Communications that take longer than the preset time (64 minutes) caused the error.
Page 318 # 012 Cause The document could not be sent because the receiving fax machine was out of paper. Remedy Ask the receiving party to load paper into their fax machine. # 018 Cause 1 The receiving machine did not respond when your machine redialed. Remedy Confirm that the receiving machine is able to communicate, and try again.
Page 319 The document could not be sent because there was insufficient memory available. Remedy 1 Resend the document at a lower resolution. Remedy 2 Erase unnecessary documents to make more memory available. Remedy 3 If this problem occurs frequently, contact your local authorized Canon dealer. 8-11 Error Messages...
Page 320 # 701 Cause The specified Department ID does not exist, or the password has changed. Remedy Enter the correct Department ID or password using (numeric keys) on the control panel, and try sending again. # 702 Cause The document could not be sent because the memory is full. Remedy 1 Wait a few moments, and try again after other send jobs complete.
Page 321 # 712 Cause The maximum number of documents is already stored in the inbox. Remedy Erase unnecessary documents stored in the inbox. (See "Printing and Erasing Documents," on p. 3-11, and Chapter 5, "Using/Arranging Documents Stored in an Inbox," in the Mail Box Guide.) # 829 Cause Data that contains more than 1,000 pages is received.
Page 322 # 995 Cause Reserved communication jobs were cleared. Remedy Reserve the jobs again, if necessary. 8-14 Error Messages...
Page 323: Questions & Answers
Questions & Answers Can the machine automatically resend documents when there are errors in transmission? Set Auto Redial in TX Settings in Custom Fax Settings (from the Additional Functions screen). You can also make detailed settings, such as the redialing frequency and interval.
Page 324 What happens to documents in memory and the memory settings if power is interrupted? Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory.
Page 325: Appendix
Appendix CHAPTER This chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and List Samples ..........9-2 TX Report/Error TX Report .
Page 326: Report And List Samples
Report and List Samples NOTE The fax numbers and addresses used in these sample reports are fictitious. TX Report/Error TX Report This report indicates items, such as the fax number of the party to which you sent documents, the result of communication, and other information, to enable you to check whether the documents were sent correctly to the intended destination.
Page 327 ■ JOB NO. The four digit number, that is automatically assigned when the document is accepted for sending, is printed. ■ DEPT. ID If Department ID Management is set, the Department ID is printed. ■ DESTINATION ADDRESS The fax number of the destination is printed, up to the first 20 digits. ■...
Page 328: Multiple Communication Result Report
Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations when a sequential broadcast transmission was performed. You can set whether to automatically print a Multiple Communication Result Report after sending documents. (See "TX Report," on p. 7-3.) NOTE •...
Page 329: Rx Report
RX Report This report is used to check if documents were received successfully in this machine. You can set whether to automatically print an RX Report. (See "RX Report," on p. 7-10.) NOTE The default setting is 'Off'. (See "RX Report," on p. 7-10.) ■...
Page 330: Memory Inbox Reception Report
■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to be received are printed. ■ USAGE T The time taken (in minutes and seconds) to receive the document from start to finish is printed.
Page 331 ■ JOB NO. The four digit number, that is automatically assigned when the document is received, is printed. ■ DESTINATION ADDRESS The fax number of the sender is printed, up to the first 20 digits. ■ PSWD/SUBADDRESS A subaddress is printed, if specified. The password is not printed to maintain security. ■...
Page 332: Activity Report
Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. An Activity Report can be printed either automatically or manually. An Activity Report is automatically printed when either the number of communication transactions reaches 40, or a specified time is reached. You can set whether to automatically print an Activity Report.
Page 333 ■ NO. The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving. ■ MODE The type and mode of transmission are printed.
Page 334: Address Book List
Address Book List You can print the contents of the Address Book and a standard list of one-touch and coded speed dialing numbers registered in memory. Print this list manually as needed. (See "Address Book List," on p. 7-14.) ■ DESTINATION NAME The registered one-touch speed dialing numbers (001 to 200) are printed on the first line, and the registered destination names are printed on the second line.
Page 335: User's Data List
User's Data List The User's Data List prints out the Fax Settings made in Custom Fax Settings, Report Settings, and System Settings (from the Additional Functions screen). Manually print the User's Data List whenever necessary. (See "User's Data List," on p.
Page 336: Specifications
Specifications Specifications are subject to change without notice for product improvement or future release. Super G3 FAX Board Item Specifications Telephone Line Used/ Public Switched Telephone Network, Facsimile network, 1 line Number of Lines 8 pels /mm x 3.85 line/mm Standard: Scan line Density Fine:...
Page 337: Glossary
Glossary Activity Report A record listing all documents that have been sent and received. Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one- or two-sided copies. ASCII code ASCII (American Standard Code for Information Interchange) is a set of standardized codes used to represent letters, numbers, punctuation marks, a few symbols, and...
Page 338: Copy Ratio/Zoom Ratio
CCITT/ITU-T A committee that sets international standards for telecommunications. CCITT/ITU-T was formerly known as CCITT (Consultative Committee for International Telegraph and Telephone), but is now succeeded by ITU-T (International Telecommunications Union-Telecommunications Sector). Coded Speed Dialing Enables you to automatically dial a facsimile number by pressing [Coded Dial] and a three digit code.
Page 339 Domain A management concept that divides large scale networks into groups for identifying individual computers and users. The Internet is managed by classifying domains according to geographical location or type (business, organization, educational institution, etc.). Dots Per Inch. A measure of screen and printer resolution that is expressed as the number of dots that a device can print or display per linear inch.
Page 340 When dialing or registering long distance numbers, you may need to insert a pause within or after the telephone number. The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or local telephone company if you experience difficulty in long distance dialing.
Page 341 Memory Lock Usually a document is printed as soon as it is received; but with Memory Lock, all documents received are stored in memory until you enter a password to print them. This enables you to attend to the documents at your own leisure, and prevents printed documents from piling up in the output tray.
Page 342 Pause You can insert a pause within a telephone number or at the end of a telephone number. A pause is also sometimes required to connect to an outside line, or for overseas fax transmissions to certain countries. Pause Time The default settings are two seconds if a pause is inserted within the telephone number (may vary depending on your location), and 10 seconds if a pause is added to the end of the telephone number.
Page 343: Rotary Pulse
Resolution The density of dots attained by an output device, such as a fax, scanner, or printer, in producing an image. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves and angles, as well as a better match to traditional typeface designs.
Page 344: Super Fine
SMTP Simple Mail Transfer Protocol. A TCP/IP protocol for sending messages from one computer to another on a network. Stamp Applies a stamp (about 1/8" (3 mm) in diameter) on the front side of originals after they have been scanned, so that you can distinguish already scanned originals from others.
Page 345: Transfer Password
Transfer You can arrange for all documents received in the main fax machine to be transferred to another fax machine. For example, you can have your office fax transfer all incoming documents to your home. You can specify the day of the week and time of day at which this feature is activated.
Page 346: Index
Index Numerics 2 1-sided key, 1-8 Canceling jobs Using the Stop key, 1-43 Using the System Monitor screen, 1-43 Using the touch panel display, 1-42 CCITT/ITU-T, 9-14 Abbreviations used in this manual, xii Coded Dialing key, 1-6 Activity Report, 7-6, 9-13 Coded Speed Dialing, 9-14 Activity report sample, 9-8 Communications settings...
Page 347 One-touch speed dialing keys, 5-19 Fax number, registering, 1-19 One-touch speed dialing settings, 5-26 FCC (Federal Communications Commission), xiii Dialing methods Feeder, 1-34, 1-39 Group dialing, 2-26 File server, 9-15 Redialing, 2-18 Fine, 9-15 Using coded speed dialing, 2-24 Flow of sending operations, 1-26 Using the address book, 2-19 FTP, 9-15 Using the numeric keys, 2-16...
Page 348 FCC (Federal Communications Commission), Vertical placement, 1-35 xiii OS/2, 9-17 Super G3, xx Overview, 1-5 Trademarks, xx Line type, setting, 1-10 Long distance, 9-16 Paper sizes, 2-35 Pause, 9-18 Pause Time, 9-18 Memory box, 9-16 PBX, 3-35, 9-18 Batch sending memory box, 3-7 PIN code, 3-35, 9-18 Confidential memory box, 3-5 Pin Code key, 1-6...
Page 349 Checking receive job details, 4-8 Checking/Changing the status of receive jobs, Samples Activity Report, 9-8 Erasing received documents, 4-11 Address book list, 7-14 Forwarding received documents from memory, Memory Inbox Reception Report, 9-6 4-12 Multiple Communication Result Report, 9-4 Receiving print jobs and fax documents RX Report, 9-5 Forward received documents, 2-33 TX Report/Error TX Report, 9-2...
Page 350 Subaddress, 9-20 Adjusting the alarm and monitor volume, 5-12 Subaddress key, 1-7 Changing the standard fax settings, 5-14 Super fine, 9-20 Printing the TX Terminal ID, 5-7 Super G3, xx, 9-20 Registering the standard key, 5-4 Symbols used in this manual, ix Setting the standard density, 5-11 System Monitor key, 1-7 System Settings table, 6-2...
Page 352 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

This manual is also suitable for:

Imagerunner 3530 Imagerunner 2230

Canon ImageRUNNER 2830 Facsimile Manual

Preface

How to Use this Manual

Legal Notices

Chapter 1 Introduction to Fax Functions

What this Machine Can Do

Overview of the Imagerunner 3530/2830/2230

Things You Must Do before Using this Machine

Flow of Sending Operations

Placing Originals

Canceling a Job

Chapter 2 Basic Send and Receive Methods

Resolution, Density, and Image Quality

Sending Methods

Dialing Methods

Receiving Print Jobs and Fax Documents

Available Paper Sizes

Chapter 3 Special Fax Functions

Delaying a Send Job

Memory Boxes

Using a Memory Box

Setting the Sender's Name as the Terminal ID

Changing the Reception Mode

Faxing Two-Sided Originals

Document Size

Changing the Zoom Ratio

Sending with a Subaddress

Using a PIN Code

Fax Information Services

Chapter 4 Checking/Changing the Fax Status

Checking/Changing the Status of Fax Jobs

Checking/Changing the Status of Receive Jobs

Chapter 5 Customizing Fax Settings

Custom Fax Settings Table

User Settings

Storing Destinations

Transmission Settings

Reception Settings

Printing Received Documents

Setting up Memory Boxes

Chapter 6 System Manager Settings

System Settings Table

Communications Settings

Restricting New Addresses

Chapter 7 Printing Communication Reports

Report Settings Table

Specifying Report Settings

Printing Lists

Chapter 8 Troubleshooting

When Problems Occur

Error Messages

Questions & Answers

Chapter 9 Appendix

Report and List Samples

Specifications

Glossary

Index

Quick Links

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Summary of Contents for Canon ImageRUNNER 2830