Page 1 USER’S GUIDE MFC-440CN MFC-660CN MFC-845CW...
Page 2 Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and may support an insurance claim by you in the event of product loss covered by insurance. © 2006 Brother Industries, Ltd.
Page 3: Compilation And Publication Notice
FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Page 4 EC Declaration of Conformity under the R & TTE Directive...
Page 5: Table Of Contents
General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......3 Viewing Documentation ................... 3 Control panel overview ..................6 LCD display indications ................... 8 Basic Operations .....................
Page 6 Sending a fax Entering Fax mode ....................36 Faxing from the ADF ..................36 Faxing from the scanner glass ..............37 Faxing Letter size documents from the scanner glass ........37 Colour fax transmission .................37 Cancelling a fax in progress ................37 Broadcasting (Monochrome only)................38 Cancelling a Broadcast in progress...............38...
Page 7 Additional receiving operations................48 Printing a reduced incoming fax ..............48 Receiving faxes into memory (Monochrome only) ........49 Receiving a fax at the end of a conversation (MFC-660CN and MFC-845CW only) ............49 Printing a fax from the memory ..............49 Telephone and External devices Voice operations....................
Page 8 Speed-Dialling ....................59 Search ......................59 Fax Redial .....................60 Outgoing Call ....................60 Caller ID history (MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) ....61 Storing numbers ....................61 Storing a pause .....................61 Storing Speed-Dial numbers .................61 Changing Speed-Dial names or numbers .............63 Setting up groups for broadcasting..............64...
Page 9 Copy settings .......................89 Changing copy speed and quality ..............89 Enlarging or reducing the image copied ............89 Making N in 1 copies or a poster (page layout) ..........90 Sorting copies using the ADF ................ 91 Adjusting Brightness, Contrast and Colour............ 91 Paper Options....................92...
Page 10 Section IV Direct Photo Printing Printing photos from a memory card PhotoCapture Center™ Operations..............96 Printing from a memory card without a PC ............96 Scanning to a memory card without a PC .............96 Using PhotoCapture Center™ from your computer........96 Using memory cards..................96 Memory card folder structure.................96...
Page 11 Legal limitations for copying ................ 121 Trademarks ....................122 Troubleshooting and Routine Maintenance Troubleshooting ....................123 If you are having difficulty with your machine ..........123 Error messages ....................129 Transferring your faxes or Fax Journal report ..........132 Document jam ....................133 Printer jam or paper jam ................134 Dial Tone detection..................
Page 12 Specifications General ......................165 Print media......................167 Fax........................168 Digital TAD (MFC-660CN and MFC-845CW only) ..........169 Digital Cordless Handset (MFC-845CW only) ...........170 Cordless handset (BCL-D20) ..............170 Battery ......................170 Battery cradle ....................171 AC adapter ....................171 Copy ........................172 PhotoCapture Center™ ..................173 PictBridge ......................173 Scanner ......................174 Printer ........................175...
Page 13 Section I General General Information Loading documents and paper General setup Security features...
Page 14: General Information
General Information Using the Warnings tell you what to do to documentation prevent possible personal injury. Electrical Hazard icons alert you to Thank you for buying a Brother machine! possible electrical shock. Reading the documentation will help you Cautions specify procedures you make the most of your machine.
Page 15: Accessing The Software User's Guide And Network User's Guide
Fax, User’s Guide. Printer, Scanner, PC Fax and Network. When If you have not installed the software, you can you are ready to learn detailed information find the documentation by following the about these operations, read the Software instructions below: User’s Guide and Network User’s Guide...
Page 16 (MFC-845CW only) There are several ways you can scan documents. You can find the instructions as Your machine can be connected to a wireless follows: or wired network. You can find basic setup instructions in the Quick Setup Guide. For Software User’s Guide...
Page 17 Presto! PageManager . The complete ® ® Presto! PageManager User’s Guide can be viewed from the Help selection in ® ® the Presto! PageManager application. How to find Network setup instructions (MFC-845CW only) Your machine can be connected to a wireless or wired network.
Page 18: Control Panel Overview
Chapter 1 Control panel overview MFC-440CN MFC-660CN MFC-845CW Note Most of the illustrations in this User’s Guide show the MFC-440CN.
Page 19 Volume keys numbers and as a keyboard for entering information into the machine. In Fax mode, you can press these keys to The # key lets you temporarily switch the adjust the ring volume. dialling mode during a telephone call from a Search/Speed Dial (MFC-660CN and Pulse to Tone.
Page 20: Lcd Display Indications
10.10.2006 20:48 On/Off Turns the Telephone Answering Device Memory (TAD) on or off. It will also flash if you have new messages. Play/Record (MFC-660CN only) Plays voice messages stored in the 1 Current Receive Mode memory. It will also let you record Lets you see the current receive mode.
Page 21: Basic Operations
General Information Basic Operations Press a or b to choose 30 Secs. MENU The following steps show how to change a Mode Timer setting in the machine. In this example the 30 Secs Mode Timer setting is changed from 1 Min 2 minutes to 30 seconds.
Page 22: Loading Documents And Paper
Using the scanner glass How to load documents You can use the scanner glass to fax, copy or CAUTION scan pages of a book or one page at a time. DO NOT pull on the document while it is feeding. Document Sizes Supported...
Page 23: Scanning Area
Loading documents and paper Scanning area How to load documents Note The scanning area depends on the settings in the application you are using. The figures To use the scanner glass, the ADF must below show the areas you cannot scan on be empty.
Page 24: Acceptable Paper And Other Media
Chapter 2 Acceptable paper and Recommended media other media To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type If Brother paper is not available in your of paper you use in the machine.
Page 25 • Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 20 lb Letter or 80 g/m paper. Transparencies or photo paper must be picked up from the output paper tray one...
Page 26: Choosing The Right Media
210 × 297 mm (8.3 × 11.7 in.) 216 × 356 mm (8 1/2 × 14 in.) Legal – Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – JIS B5 182 × 257 mm (7.2 × 10.1 in.) –...
Page 27 Up to 50 sheets for Legal size paper 80 g/m (20 lb). Up to 100 sheets of 80 g/m (20 lb) paper. For Photo 10×15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 19.)
Page 28: Loading Paper, Envelopes And Other Media
Loading paper and other media Note To print on Photo L or 10 × 15 cm paper, please see Loading photo paper on page 19. If the paper support flap is open, close it, and then pull the paper tray completely out of the machine.
Page 29 (2). Note Note Be careful that you do not push the paper in too far; it may lift at the back of the tray Do not use the paper support flap for Legal paper. and cause feed problems.
Page 30: Loading Envelopes, Post Cards And Photo Paper
Make sure you do a test print first. CAUTION Do not use any of the following types of envelopes, as they will cause paper feed problems: • If they are of a baggy construction.
Page 31: Loading Photo Paper
• Be careful that you do not push the paper button with your left thumb and push the in too far; it may lift at the back of the tray photo paper tray (the top part of the tray) and cause feed problems.
Page 32 Removing small prints from the machine When the machine ejects small paper onto the output paper tray, you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Page 33: Printable Area
The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.
Page 34: General Setup
• You can customize Power Save mode so On/Off setting on page 23. The delayed that, apart from automatic head cleaning, faxes that have been set up will be sent. You no machine operations are available. (See can even retrieve faxes using Remote Power Save setting on page 22.)
Page 35: Setting Mode
Delayed Fax head. Fax Forward Fax Storage You cannot receive a fax with Mono Start or Colour Start. Fax Preview You cannot receive a fax automatically if you have PC Fax Receive set the receive mode to Fax/Tel.
Page 36: Mode Timer
Fax, Scan, Copy and PhotoCapture. You can change the amount To get the best print quality, set the machine of time the machine takes after the last Scan, for the type of paper you are using.
Page 37: Paper Size
Paper Size You can use five sizes of paper for printing Ring Volume copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the...
Page 38: Beeper Volume
Chapter 3 Beeper Volume Speaker Volume When the beeper is on, the machine will beep You can choose a range of speaker volume when you press a key, make a mistake or levels, from High to Off. after you send or receive a fax.
Page 39: Automatic Daylight Savings Time
Spring and and more vivid display. If you are having backward one hour in the Autumn. Make sure difficulty reading the LCD, try changing the you have set the correct date and time in the contrast setting. Date/Time setting. Press Menu.
Page 40: Setting The Backlight Brightness
Setting the backlight Setting the Off Timer brightness You can set how long the LCD stays on after the last key press. This is a power saving If you are having difficulty reading the LCD, feature. The machine can print, scan and try changing the brightness setting.
Page 41: Setting The Wallpaper
General setup Setting the Wallpaper You can change the image used for the LCD screen background. Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose LCD Settings. Press OK. Press a or b to choose Wallpaper.
Page 42: Security Features
Press a or b to choose Fax. TX Lock lets you prevent unauthorized Press OK. access to the machine. You will not be able to continue to schedule Delayed Faxes or Press a or b to choose Polling jobs. However, any pre-scheduled Miscellaneous.
Page 43: Turning The Tx Lock On/Off
Delayed Faxes or Polling jobs. However, any pre- Turning TX Lock on scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not Press Menu. be lost. Press a or b to choose Fax.
Page 44: Setting And Changing The Memory Security Password
Chapter 4 Changing your memory security Note password • To print the faxes in memory, turn off Memory Security. Press Menu. • You must turn off PC Fax Receive before Press a or b to choose Fax. you can turn on Memory Security. (See Press OK.
Page 45: Turning The Memory Security On/Off
Press OK. The machine goes offline and the LCD shows Secure Mode. Note If there is a power failure, the data will stay in memory for up to 24 hours. Turning off the memory security Press Menu. Enter the registered 4-digit password.
Page 46 Chapter 4...
Page 47 Section II Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD (MFC-660CN and MFC-845CW only) Advanced fax operations (Monochrome only) Printing Reports Polling...
Page 48: Sending A Fax
Entering Fax mode Overseas Mode (See page 41.) Scan Size (See page 37.) When you want to send a fax, or change fax Set New Default (See page 42.) send or receive settings, press the Factory Reset (See page 42.) (Fax) key to illuminate it in green.
Page 49: Faxing From The Scanner Glass
When documents are Letter size, you need to be up to letter or A4 size. set Scan Size to Letter. If you do not, the side portion of the faxes will be missing. You cannot send multiple pages for colour faxes.
Page 50: Broadcasting (Monochrome Only)
Press Mono Start. The LCD will ask you the following message: Note Cancel Job? • If you did not use up any of the numbers YesiPress 1 for Groups, you can ‘broadcast’ faxes to NoiPress 2 as many as 210 (MFC-440CN and MFC-660CN) or 250 (MFC-845CW) Press 1 to cancel the Broadcast.
Page 51: Additional Sending Operations
Sending a fax Additional sending Contrast operations If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be Sending faxes using multiple used. It automatically chooses the suitable settings contrast for your document.
Page 52: Dual Access(Monochrome Only)
Fine sending. resolution. If the memory is full, the machine will send the Use when the document has Photo document in real time (even if varying shades of grey or is a Real Time TX is set to Off).
Page 53: Overseas Mode
24-hours. You can check which jobs are still waiting in These faxes will be sent at the time of day you the memory to be sent and cancel a job. (If enter in step e.
Page 54: Setting Your Changes As A New Default
Load your document. Real Time TX and Scan Size you use most often by setting them as default. These To listen for a dial tone, do one of the settings will stay until you change them again. following: (MFC-440CN) Pick up the handset of Press (Fax).
Page 55: Out Of Memory Message
Replace the handset. Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will...
Page 56: Receiving A Fax
Choosing the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes, see page 45.
Page 57: Using Receive Modes
Press a or b to choose Receive Mode. Fax only mode will automatically answer Press OK. every call. If the call is a fax your machine will receive it. Press a or b to choose Fax Only, Fax/Tel, External TAD Fax/Tel (MFC-440CN only) or Manual.
Page 58: Tad (Mfc-660Cn And Mfc-845Cw Only)
TAD helps you automatically manage incoming calls, by recognising whether they The Ring Delay sets the number of times the are fax or voice calls and dealing with them in machine rings before it answers in Fax Only one of the following ways: or Fax/Tel mode.
Page 59: F/T Ring Time (Fax/Tel Mode Only)
The machine receives a fax call signal you with its special pseudo/double-ring automatically, even if you answer the call. when you have a voice call. If it's a fax call, When you see Receiving on the LCD or the machine receives the fax.
Page 60: Additional Receiving Operations
Paper Detect. If Fax Detect is turned off and you Size setting (See Paper Size on page 25). answer a fax call, you will have to go to the machine and press Mono Start or Press Menu.
Page 61: Receiving Faxes Into Memory (Monochrome Only)
(See Loading paper and other media hang up. on page 16.) If you are unable to put paper in the paper tray the following will happen: Ask the other person to place the document in their machine and to press the Start or Send key.
Page 62: Telephone And External Devices
If you have a bad connection, your caller might hear your voice echoed during the Making a telephone call call. If you experience this problem, pick up the handset, or hang up and try the call (MFC-660CN and MFC-845CW again. only)
Page 63: Tone Or Pulse
5 1. (For MFC-660CN and MFC-845CW) When the machine is in Fax/Tel mode and F/T rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset or cordless handset.
Page 64: Telephone Services
You can use a number in the Caller ID history Press a or b to choose On (or Off). to make a phone call, send a fax, add it to Press OK. Speed-Dial, or delete it from the history. (See Caller ID history (MFC-660CN and Press Stop/Exit.
Page 65: Setting The Phone Line Type
Setting the Phone Line Type Press OK. The Caller ID list will appear on the If you are connecting the machine to a line display. If no ID is stored, the beeper will that features PBX or ISDN to send and...
Page 66: Bt Call Sign (For U.k. Only)
Dial number, press Tel/R or R first (the LCD shows ‘!’), then enter the telephone Press a or b to choose Fax. number. If you do this, you do not need to Press OK. press Tel/R or R each time before you dial using a Speed-Dial location.
Page 67: Connecting An External Tad (Telephone Answering Device)
‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes When the TAD answers a call, the LCD over the call and receives the fax. If it does shows Telephone (MFC-440CN only) or not hear CNG tones, the machine lets the Ext.
Page 68: Recording Outgoing Message (Ogm) On An External Tad
If you have a multi line system we suggest you ask the installer to connect the unit to the If you answer a fax call on an extension or an last line on the system. This prevents the external telephone plugged into the correct...
Page 69: Using Extension Telephones (For U.k. Only)
Telephone and External devices This new connection configuration can be Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX Note maintainer or a qualified telephone installation company as appropriate.
Page 70: Using A Cordless External Telephone (Mfc-440Cn And Mfc-660Cn Only)
(double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing # 5 1 (make sure you press this between the rings). Changing the remote codes If you want to use Remote Activation, you have to turn on the remote codes.
Page 71: Dialling And Storing Numbers
Manual dialling Press OK. Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location.
Page 72: Fax Redial
Chapter 8 Fax Redial Outgoing Call If you are sending a fax manually and the line The last 30 numbers you telephoned is busy, press Redial/Pause, and then press (MFC-660CN and MFC-845CW only) or sent Mono Start or Colour Start to try again. If...
Page 73: Caller Id History
Make a Phone Call. name can have two numbers. When you dial, Press OK. you will only have to press a few keys (For To send a fax, press a or b to example: Search/Speed Dial, the two-digit choose Send a Fax.
Page 74 (up to 20 digits). number (up to 20 digits). Press OK. Press OK. If you do not want to store a second If you do not want to store a second number, press OK. number, press OK. Press Stop/Exit.
Page 75: Changing Speed-Dial Names Or Numbers
How to change the stored name or Entering Text on page 164.) number: To store the number without a name, If you want to change a character, press d press OK. or c to position the cursor under the character you want to change, and then Press OK to confirm the fax or press Clear/Back.
Page 76: Setting Up Groups For Broadcasting
Chapter 8 Setting up groups for Press a or b to choose the number you want to add. broadcasting Press OK. (See Search on page 59.) Groups, which can be stored in a Speed-Dial location, allow you to send the same fax...
Page 77 Press a or b to choose Deleting a Group Setup Groups. Press OK. Press Menu. Press a or b to choose the Group you Press a or b to choose Fax. want to change. Press OK. Press OK. Press a or b to choose Press a or b to choose the number you Set Quick-Dial.
Page 78: Combining Quick-Dial Numbers
Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can...
Page 79: Digital Tad (Mfc-660Cn And Mfc-845Cw Only)
TAD-Mode for internal Press Menu. Press a or b to choose Fax. Press OK. The TAD feature will store up to 99 incoming Press a or b to choose Setup TAD. messages. Messages are stored in the order Press OK.
Page 80: Fax/Tel Ogm
Press a or b to choose Fax. Brother machine to a caller. Unlike the TAD Press OK. OGM, the caller will not be able to leave a message. The purpose of the fax/tel OGM is Press a or b to choose Setup TAD.
Page 81: Digital Tad (Mfc-660Cn And Mfc-845Cw Only)
Press Erase/Mute or Erase. messages, and the time and date the message was recorded. Do one of the following: Follow the steps below to listen to your voice Press 1 to erase all of your voice messages: messages. Press 2 to cancel.
Page 82: Additional Tad Operations
TAD mode is on. When toll saver is On, it Press Menu. overrides your ring delay setting. If you are using BT Call Sign, do not use the Press a or b to choose Fax. Toll Saver feature. Press OK.
Page 83: Icm Recording Monitor
Digital TAD (MFC-660CN and MFC-845CW only) ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in. Press Menu.
Page 84: Advanced Fax Operations (Monochrome Only)
MFC-845CW only) machine will also print the fax at your PC Fax Receive machine, so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a You can change your selection at any time. If problem at the receiving machine.
Page 85: Advanced Fax Operations (Monochrome Only)
If you have set Fax Storage, a backup copy Ready mode, a popup message will appear will automatically be printed at the machine. on the LCD to alert you of new faxes. You can Press Menu. continue all operations. Press a or b to choose Fax.
Page 86: How To Preview A Fax
How to preview a fax When a fax is open, the control panel keys will perform the operations shown below. When you receive a fax, you will see the pop- up message on the LCD. (For example: Description New Fax(es):02) Enlarge the fax.
Page 87: Pc Fax Receive
MFL-Pro Suite software on you PC. Make sure your PC is Even if you have turned off your PC (at night connected and turned on. (For details see or at the weekend, for example), your PC-FAX Receiving in the Software User’s...
Page 88: Changing The Destination Pc
Press a or b to choose Change. Press Stop/Exit. Press OK. Note Press a or b to choose <USB> or the The LCD will give you more options if PC you want to receive. there are received faxes still in your Press OK.
Page 89: Changing Advanced Fax Operations
The factory NoiPress 2 default code is inactive code (---l). • If you press 1, faxes in the memory will be erased or printed before the setting Press Menu. changes. If a backup copy has already Press a or b to choose Fax.
Page 90: Using Your Remote Access Code
Chapter 10 Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK. Using your Remote Access...
Page 91: Remote Fax Commands
Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.
Page 92 Check the receiving status (MFC-440CN only) 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. Check the receiving status (MFC 660CN and MFC-845CW only)
Page 93: Retrieving Fax Messages
# # (up to 20 digits). want your fax messages forwarded to using the dial pad, then enter # # (up to Note 20 digits). You cannot use l and # as dial numbers.
Page 94: Printing Reports
You need to set up the Transmission specific intervals (every 50 faxes, 6, 12 or 24 Verification Report and Journal Period using hours, 2 or 7 days). If you set the interval to the Menu keys. Off, you can still print the report by following the steps in Reports on page 83.
Page 95: Reports
Lists your settings. Network Config Lists your Network settings. How to print a report Press Menu. Press a or b to choose Print Reports. Press OK. Press a or b to choose the report you want. Press OK. Press Mono Start.
Page 96: Polling
Polling receive lets you call another fax people can receive faxes from you, but they machine to receive a fax. pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, Setup to receive polling so you pay for the call.
Page 97: Setup To Receive Delayed Polling
If you chose Secure, enter a four- Delayed polling lets you set the machine to digit number, press OK, go to begin polling receive at a later time. You can step e. only set up one delayed polling operation. If you chose Timer, enter the time...
Page 98: Polled Transmit (Monochrome Only)
Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code. Press (Fax).
Page 99: Section Iii Copy
Section III Copy Making copies...
Page 100: Making Copies
You can enter the number of copies you want Load your document. by using the dial pad. Press a or b to scroll through the Copy key Enter the number of copies you want. options. Press Mono Start or Colour Start.
Page 101: Copy Settings
Best. Press OK. The machine returns to its default settings after 60 seconds, or if the Mode Timer returns If you do not want to change additional the machine to Fax mode. (See Mode Timer settings, press Mono Start or on page 24.)
Page 102: Making N In 1 Copies Or A Poster
After all the pages have been scanned, a poster. If you want to print a poster, use the press 2 to finish. scanner glass. Note...
Page 103: Sorting Copies Using The Adf
Sorting copies using the ADF Press (Copy). You can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on. Load your document. Enter the number of copies you want. Press (Copy).
Page 104: Paper Options
Mono Start or Colour Start. Paper Type Colour Saturation If you are copying on special paper, set the machine for the type of paper you are using to Press (Copy). get the best print quality. Load your document.
Page 105: Setting Your Changes As A New Default
Paper Type, Brightness, Contrast and while scanning documents, press Stop/Exit Color Adjust that you use most often by to cancel or Mono Start or Colour Start to setting them as default. These settings will copy the scanned pages. stay until you change them again.
Page 106 Chapter 13...
Page 107: Section Iv Direct Photo Printing
Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge...
Page 108: Printing Photos From A Memory Card
, Memory Stick Memory Stick Pro™, SecureDigital™, without a PC MultiMediaCard™ and xD-Picture Card™. Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 98.) ®...
Page 109: Getting Started
PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.) IBM Microdrive™ is not compatible with the machine. The machine can read up to 999 files on a 2 3 4 memory card. ® CompactFlash Type II is not supported.
Page 110: Entering Photocapture Mode
LCD. Make sure you have put the media card The machine can only read one media card at in the correct slot. a time so do not put more than one card in a Press (PhotoCapture). slot.
Page 111: Print Index (Thumbnails)
Printing photos from a memory card Print Index (Thumbnails) Print All Photos The PhotoCapture Center™ assigns You can print all the photos on your media numbers for images (such as No.1, No.2, card. No.3, and so on). Make sure you have put the media card in the correct slot.
Page 112: Dpof Printing
Note DPOF setting. You can enter all the numbers at one time by using the l key for a comma or the # Press 1 to choose Yes. key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and Do one of the following: No.6.
Page 113: Photocapture Center™ Print Settings
PhotoCapture Center™ print settings You can change the print settings temporarily for the next print. The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 24.) Note You can save the print settings you use most often by setting them as default.
Page 114: Print Quality
Colour Start to print. 10×15cm, 13×18cm or A4. Press OK. Contrast If you chose Letter or A4, press a or b You can choose the contrast setting. More to choose the print size. contrast will make an image look sharper and Press OK.
Page 115: Cropping
Cropping Balance, Sharpness or Colour Density, press d or c to choose On If your photo is too long or wide to fit the and then go to step c. available space on your chosen layout, part If you do not want to customize, of the image will automatically be cropped.
Page 116: Borderless Printing
Press a or b to choose Borderless. Press OK. Press a or b to choose Factory Reset. Press a or b to choose Off (or On). Press OK. Press OK. Press 1 to choose Yes. If you do not want to change additional settings, press Colour Start to print.
Page 117: Scan To Card
TIFF / PDF 200 dpi B/W Select & Press ® Insert a CompactFlash , Memory Press a or b to choose Scan to Card. ® Stick , Memory Stick Pro™, SecureDigital™, MultiMediaCard™ or Press OK. xD-Picture Card™ into your machine.
Page 118: Understanding The Error Messages
Press Mono Start or Colour Start to start scanning without changing additional settings. Once you are familiar with the types of errors that can occur while you are using the Press a or b to choose PhotoCapture Center™, you can easily 150 dpi Color, 300 dpi Color, identify and troubleshoot any problems.
Page 119: Printing Photos From A Camera With Pictbridge
The machine and the digital camera must be connected using a suitable USB cable. See DPOF printing on page 108 for more details. The image file extension must be .JPG If your camera is set to use the (Other image file extensions like .JPEG, Printer Settings (Default setting), the machine will print your photo using the settings below.
Page 120: Printing Images
Connect your camera to the If your digital camera supports DPOF PictBridge port on the machine using printing, you will be able to choose on the the USB cable. digital camera display the images and number of copies you want to print.
Page 121: Understanding The Error Messages
Printing photos from a camera with PictBridge Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
Page 122 Chapter 15...
Page 123: Section V Software
Section V Software Software and Network features...
Page 124: Software And Network Features
NETWORK USER'S GUIDE) in the top (For Windows menu, and then click the heading you Note would like to read from the list at the left of the window. If you have not installed the software, see Viewing Documentation on page 3.
Page 125 Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
Page 126: Safety And Legal
Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°...
Page 127: To Use The Machine Safely
Note (MFC-660CN and MFC-845CW only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 49.
Page 128 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
Page 129 DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
Page 130: Important Safety Instructions
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
Page 131: Important - For Your Safety
Important - Wiring information (for U.K. only) If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.
Page 132: Lan Connection
EU Directive 2002/96/EC and EN50419 European Union only This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream.
Page 133: Legal Limitations For Copying
Safety and Legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
Page 134: Trademarks
SanDisk is a licensee of the SD and miniSD trademarks. MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association. xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd. PictBridge is a trademark.
Page 135: B Troubleshooting And Routine Maintenance
Troubleshooting and Routine Maintenance Troubleshooting If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 136 Make sure the paper is loaded properly in the paper tray. (See Loading paper and other media on page 16.) Check that more than two types of paper are not loaded in the paper tray at any one time. Printed pages are not stacked Make sure you are using the paper support flap.
Page 137: Printing Received Faxes
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Page 138: Sending Faxes
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect on page 47.) Sending a Fax Call to the machine. If you answered on an external or extension phone, press your Fax Receive Code (the factory setting is l 5 1). When your machine answers, hang up.
Page 139 Wait a while and then try again. If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)
Page 140: Network Difficulties
Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 83.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good.
Page 141: Error Messages
As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Page 142 Put the card firmly into the slot again to The media card is either Media Error corrupted, improperly formatted, make sure it is in the correct position. If the or there is a problem with the error remains, check the media drive by media card.
Page 143 Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory. To gain extra memory, you can turn off Advanced Fax Operation. (See Turning off Advanced Fax Operations on page 76.)
Page 144: Transferring Your Faxes Or Fax Journal Report
Press Stop/Exit to interrupt the error You can also transfer the Fax Journal report temporarily. to see if there are any faxes you need to transfer. (See Transferring Fax Journal report Make sure you have installed MFL-Pro to another fax machine on page 133.) Suite on your PC, and then turn on PC FAX Receiving on the PC.
Page 145: Document Jam
Transferring Fax Journal report to Pull the jammed document up and to the left. another fax machine If you have not set up your Station ID, you cannot enter fax transfer mode. Press Stop/Exit to interrupt the error temporarily. Press Menu.
Page 146: Printer Jam Or Paper Jam
Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine. Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. Pull the paper tray (1) out of the machine.
Page 147: Dial Tone Detection
Detection you can make your machine dial If the paper is jammed under the print as soon as it detects a dial tone. This setting head, unplug the machine from the power can save a small amount of time when source, then move the print head to take sending a fax to many different numbers.
Page 148: Phone Line Interference
Equalization for compatibility to counter. The ink dot counter automatically reduce the modem speed for fax operations. monitors the level of ink in each of the 4 Press Menu. cartridges. When the machine detects an ink cartridge is running out of ink, the machine Press a or b to choose Fax.
Page 149 DO NOT touch the area shown in the If you replaced an ink cartridge, the LCD illustration below. may ask you to verify that it was a brand new one. (For example, Did You Change Black) For each new cartridge you installed, press 1 (Yes) to automatically reset the ink dot counter for that colour.
Page 150: Cleaning The Outside Of The Machine
Brother does not If ink gets in your eyes, wash them out with therefore recommend the use of cartridges water at once and call a doctor if you are other than genuine Brother Branded concerned.
Page 151: Cleaning The Scanner
Wipe the outside of the machine with a soft cloth to remove dust. In the ADF unit, clean the white bar (1) and the glass strip (2) under it with isopropyl alcohol on a lint-free cloth. Lift the output paper tray cover and remove anything that is stuck inside the paper tray.
Page 152: Cleaning The Machine Printer Platen
Cleaning the machine printer Cleaning the Paper Pick-up platen Roller Pull the paper tray completely out of the WARNING machine. Be sure to unplug the machine from the Unplug the machine from the electrical electrical socket before cleaning the printer socket and remove the Jam Clear platen (1).
Page 153: Cleaning The Print Head
Print Quality Check Sheet and looking at the Clean the print head and ink cartridges if you nozzle check pattern. get a horizontal line in the text or graphics on your printed pages. You can clean Black only, Do one of the following:...
Page 154: Checking The Printing Alignment
Checking the printing The LCD asks you if the print quality is OK for black and three colours. alignment Press 1 (Yes) or 2 (No). You may need to adjust the printing The LCD asks you if you want to start alignment after transporting the machine if cleaning.
Page 155: Checking The Ink Volume
Although an ink volume icon appears on the (MFC-660CN only) LCD, you can use the Menu, a or b keys to see a large graph showing the ink that is left If you do not use the handset and the handset in each cartridge.
Page 156: Machine Information
If you do not pack the machine properly, you could void your warranty. CAUTION It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped.
Page 157 (3). If your machine has a handset, remove CAUTION it and the handset curled cord. If you are not able to find the yellow (MFC-845CW) Rotate the machine’s protective part, DO NOT remove the ink antenna to the down position.
Page 158 Wrap the machine in the bag and put it Pack the printed materials in the original in the original carton with the original carton as shown below. Do not pack the packing material. used ink cartridges in the carton. MFC-440CN...
Page 159 Troubleshooting and Routine Maintenance MFC-660CN MFC-845CW Close the carton and tape it shut.
Page 160: Menu And Features
Scroll through the current menu Memory storage level. Even if there is a power failure, you will not Go back to the previous menu level. lose the settings you have chosen using the Go to the next menu level.
Page 161: Menu Table
Menu and Features Menu table The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( Level1 Level2 Level3 Options...
Page 162 Checks the print quality Test Print Print Quality and the alignment. Management Alignment (MFC-845CW — Checks the print head. Cleaning Black only) Color — — Checks the available ink Ink Volume volume. The factory settings are shown in Bold with an asterisk.
Page 163 Fax/Tel mode. Time 30 Sec* 40 Sec 70 Sec Receives fax messages Fax Detect without pressing the Semi Mono Start or (MFC 660CN and Colour Start key. MFC-845CW only) The factory settings are shown in Bold with an asterisk.
Page 164 PC. PC Fax Receive Set your own code for Remote Access Code: Remote Retrieval. Access ---l — Prints incoming faxes Print stored in the memory. Document The factory settings are shown in Bold with an asterisk.
Page 165 Network (MFC-440CN and Static your needs. User's MFC-660CN Guide on RARP only) the CD- BOOTP DHCP [000-255]. Enter the IP address. IP Address [000-255]. [000-255]. [000-255] The factory settings are shown in Bold with an asterisk.
Page 166 BOOT Method Auto* method that best suits Network (MFC-845CW Static your needs. User's only) Guide on RARP the CD- BOOTP DHCP [000-255]. Enter the IP address. IP Address [000-255]. [000-255]. [000-255] The factory settings are shown in Bold with an asterisk.
Page 167 DHCP [000-255]. Enter the IP address. IP Address [000-255]. [000-255]. [000-255] [000-255]. Enter the Subnet mask. Subnet Mask [000-255]. [000-255]. [000-255] [000-255]. Enter the Gateway Gateway address. [000-255]. [000-255]. [000-255] The factory settings are shown in Bold with an asterisk.
Page 168 100B-HD 10B-FD 10B-HD — You can choose the Network I/F Wired LAN* network connection type. WLAN — Restores all wired and Factory Reset wireless network settings to the factory default. The factory settings are shown in Bold with an asterisk.
Page 169 Turns Dial Tone Detection Dial Tone Detection on or off. No Detection* — Sets the machine to Register Register register the cordless DECT™ Handset Terminate handset. Handset (MFC-845CW User’s only) Guide The factory settings are shown in Bold with an asterisk.
Page 170 You can send a fax without Real Time TX using the memory. Off* — — Sets up the document on Polled TX Standard your machine to be retrieved Secure by another fax machine. Off* The factory settings are shown in Bold with an asterisk.
Page 171 — You can save your fax settings. — — You can restore all the Factory Reset settings to factory settings. The factory settings are shown in Bold with an asterisk. Scan ( Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail —...
Page 172 Choose the paper size that Paper Size Letter matches the paper in the Legal tray. 10x15cm — — Adjusts the brightness of Brightness Light copies. Dark — — Adjusts the contrast of Contrast copies. The factory settings are shown in Bold with an asterisk.
Page 173 4 in 1 (L) Poster(3 x 3) — — You can save your copy Set New settings. Default — — You can restore all the Factory Reset settings to factory settings. The factory settings are shown in Bold with an asterisk.
Page 174: Print Settings
Paper Size Letter Letter is chosen) size. 10x15cm* 10x8cm 13x18cm 13x9cm 15x10cm 18x13cm 20x15cm Max. Size* — — Adjusts the brightness. Brightness Light Dark — — Adjusts the contrast. Contrast The factory settings are shown in Bold with an asterisk.
Page 175 — — You can save your print Set New settings. Default — — You can restore all the Factory Reset settings to factory settings. The factory settings are shown in Bold with an asterisk.
Page 176: Entering Text
Station ID, you may need to enter text into the machine. Most dial Press l (space) ! " # $ % & ' ( ) l pads have three or four letters printed on + , - . / m keys.
Page 177: D Specifications
Memory Capacity 32 MB ADF (automatic document Up to 10 pages feeder) Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 g/m (20 lb)] A4 or Letter size Paper Tray 100 Sheets [80 g/m...
Page 178 8.4 kg (18.5 lb) Noise Operating: 50 dB or less Temperature Operating: 10 to 35° C (50° F to 95° F) Best Print Quality: 20 to 33° C (68° F to 91° F) Humidity Operating: 20 to 80% (without condensation)
Page 179: Print Media
Use only transparencies recommended for inkjet printing. For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. See Paper type and size for each operation on page 14.
Page 180: Fax
Automatic Fallback 14400 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Scanning Width 208 mm (8.2 in.)
Page 181: Digital Tad (Mfc-660Cn And Mfc-845Cw Only)
/400 pages ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Page 182: Digital Cordless Handset (Mfc-845Cw Only)
31.6 mm 49.6 mm (1.24 in.) (1.95 in.) Weight (including battery) 149 g (5.26 oz) LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange) Charge Indicator Yes (LED) Full Charge Time 12 hours While in Use (TALK) 10 hours...
Page 183: Battery Cradle
85 mm (3.35 in.) 69 mm (2.72 in.) Weight 71.6 g (2.53 oz) Power Consumption Charging: Average 2 W (during charge) AC adapter Type BCL-ADB (For U.K.) BCL-ADC (For others) Input AC 220 to 240 V 50/60 Hz Output DC 11.0 V...
Page 184: Copy
Resolution (Monochrome) Scans up to 600×1200 dpi Prints up to 1200×1200 dpi (Colour) Scans up to 600×1200 dpi Prints up to 600×1200 dpi Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Page 185: Photocapture Center
TIFF, PDF (Black) Number of Files Up to 999 files in the memory card Folder File must be in the 3rd folder level of the Media Card. Borderless Letter, A4, Photo Card xD-Picture Card™ Conventional Card from 16MB to 512MB xD-Picture Card™...
Page 186: Scanner
XP Home Edition, Windows XP Professional, and Windows XP Professional x64 Edition. ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
Page 187: Printer
35 TrueType Borderless Letter, A4, A6, Photo Card, Index Card, Post Card Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media. Based on Brother standard pattern. A4 size in draft mode.
Page 188: Interfaces
Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.
Page 189: Computer Requirements
350MHz Disk ® Microsoft Internet Explore 5 or greater. For the latest driver updates, access the Brother Solutions Center at Third party USB ports are not http://solutions.brother.com/ supported. Removable disk is a function of PhotoCapture Center™. PC Fax supports monochrome faxing only.
Page 190: Consumable Items
Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
Page 191: Network (Lan)
Specifications Network (LAN) You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive ® (Windows only). Also included is Brother BRAdmin Professional Network Management software. Support for ® Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition ®...
Page 192: E Glossary
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Cancel Job The document can be placed in the ADF Cancels a programmed job, like Delayed and scanned one page at a time Fax or Polling.
Page 193 Glossary Fine resolution Dual Access Resolution is 203 × 196 dpi. It is used for Your machine can scan outgoing faxes or scheduled jobs into memory at the same small print and graphs. time it is sending a fax from memory or Grey scale receiving or printing an incoming fax.
Page 194 When memory is full, you can send faxes Standard resolution in real time. 203 × 97 dpi. It is used for regular size text Remaining jobs and quickest transmission. You can check which jobs are waiting in Station ID memory and cancel jobs individually.
Page 195 Glossary Super Fine resolution 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings.
Page 196: Index
Index out of memory ........93 page layout (N in 1) ......90 paper size ..........92 Access codes, storing and dialling ...66 paper type ..........92 ADF (automatic document feeder) ..10 quality ........... 89 ADF cover ..........133 return to default ........93 Answering machine (TAD) .......55...
Page 197 ..........41 External telephone, connecting ....56 phone line interference ....136 Real Time Transmission ....40 Resolution ......... 39 return to factory setting ..... 42 Fax codes set new default ........42 changing ........58 Fax/Tel mode Fax Receive Code ....47 Announcement ........
Page 198 Dim Timer ..........28 loading ..........16 Help List ..........83 size ............25 Off Timer ..........28 size of document ........10 Loading envelopes and other media ..18 type ..........14 ® Loading paper ..........16 PaperPort SE with OCR See Software User's Guide on the CD-ROM.
Page 199 See Software User's Guide on the changing ........62 CD-ROM..........setting up by 2-digit location ....61 Serial Number setting up from Caller ID history ..62 how to find setting up from outgoing calls ....62 See inside front cover ......using ..........59 Shipping the machine ......
Page 200 .....125 receiving faxes .........125 scanning ...........127 sending faxes ........126 software ...........127 paper jam ..........134 TX Lock ............31 Volume, setting beeper ...........26 ring ............25 speaker ..........26 Wireless Network See Quick Setup Guide and Network User's Guide on the CD-ROM....
Page 201 Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. LP5833004 UK/IRE/GEN Printed in China...

This manual is also suitable for:

Mfc-660cn Mfc-845cw

Brother MFC-440CN User Manual

1 General Information

2 Loading Documents and Paper

3 General Setup

4 Security Features

5 Sending a Fax

6 Receiving a Fax

7 Telephone and External Devices

8 Dialling and Storing Numbers

9 Digital TAD (MFC-660CN and MFC-845CW Only)

10 Advanced Fax Operations (Monochrome Only)

11 Printing Reports

12 Polling

Section III Copy

13 Making Copies

Section IV Direct Photo Printing

14 Printing Photos from a Memory Card

15 Printing Photos from a Camera with Pictbridge

Section V Software

16 Software and Network Features

Safety and Legal

B Troubleshooting and Routine Maintenance

Menu and Features

D Specifications

Quick Links

Related Manuals for Brother MFC-440CN

Summary of Contents for Brother MFC-440CN