Page 1 MODEL: MX-5500N MX-6200N MX-7000N User's Guide...
Page 2 MODEL: MX-5500N MX-6200N MX-7000N System Settings Guide...
Page 3: Table Of Contents
Table of Contents About This Manual ......4 • Manuals Provided with the Machine... . 5 SYSTEM SETTINGS System Settings .
Page 4 Document Filing Settings ..... 82 • Other Settings......82 •...
Page 5: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 6: Manuals Provided With The Machine
Manuals Provided with the Machine Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide and its peripheral devices.
Page 7 SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 8: Common Operation Methods
Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen Address Book Sort Freq.
Page 9: System Settings (General)
SYSTEM SETTINGS (GENERAL) This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) HOME SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT JOB STATUS System Settings Total Count Default Settings Paper Tray Address Control...
Page 10: System Settings (General) List
System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 11 ■ Paper Tray Settings ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2 Tray 3 Tray 4 Tray 5* Bypass Inserter* ● Paper Type Registration ● Auto Tray Switching *1 When a large capacity tray is installed. *2 When an inserter is installed. ■...
Page 12 ■ Printer Condition Settings ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Default Paper Size Default Output Tray Default Paper Type Line Thickness 2-Sided Print Color Mode N-Up Print Fit To Page ● PCL Settings PCL Symbol Set Setting PCL Font Setting PCL Line Feed Code Wide A4...
Page 13 ■ Document Filing Control ■ Document Filing Control ■ USB-Device Check ■ USB-Device Check ■ User Control ■ User Control* ● Modify User Information * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
Page 14: Total Count
Total Count This function shows the page count in each mode. Touch the [Total Count] key to use the function. Job Count This displays or prints out the counts of all jobs. • 11" x 17" (A3) size paper is counted as two sheets. •...
Page 15: Default Settings
Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Use this to set the date and time in the machine's built-in clock. Clock Adjust Set the time. Item Date&Time Settings Daylight Saving Time Setting...
Page 16: List Print (User)
List Print (User) Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings. List name All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List •...
Page 17: Paper Tray Settings
Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 18: Tray 2
Tray Settings Paper Tray Paper Type Plain, Pre-Printed, Tray 1 Recycled, Letter Head, Pre-Punched, Color, User Type Tray 2 In addition to the paper types of trays 1 and 2, Heavy Paper 1* Tray 3 Labels Transparency Tab Paper In addition to the paper Tray 4 types of trays 1 and 2, Heavy Paper 1*...
Page 19: Paper Type Registration
Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Type Name Fixed Paper Side Disable Duplex Disable Staple...
Page 20: Address Control
Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 21: Custom Index
Settings Item Items stored in all modes Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Items appearing when an e-mail address is stored E-mail Address File Format Items appearing when an Internet fax address is stored I-Fax Address Compression Mode...
Page 22: Custom Index
Custom Index The name of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program.
Page 23: Item
Settings Item Program Number Program Name Address Address Book screen Address Review Address Mode Setting Mode Settings Description Set the number to be assigned to the program. The lowest available number is automatically entered. To change the number, enter a number from 01 to 48. A number that has already been stored cannot be used.
Page 24: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start The machine will connect to your mail server (POP3 server) and check for received Internet faxes.
Page 25: Printer Condition Settings
Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 26: Pcl Settings
Selections for the line thickness setting Selection Minimum Percentage line width* * All lines are the minimum line width. PCL Settings This is used to set the symbol sets, fonts, and line feed code used in a PCL environment. Settings Item PCL Symbol Set Setting PCL Font Setting...
Page 27: Document Filing Control
Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. •...
Page 28: Usb-Device Check
Settings Item Folder Name Initial of Folder Password of Folder Select User Name USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to use this function. The status of a USB device that is not compatible with the machine will not appear. Description Enter a name (maximum of 28 characters) for the custom folder to be created.
Page 29: User Control
User Control This section explains settings for user control. Touch the [User Control] key to configure the settings. • User Control settings can only be configured when • Depending on the user that logged in, it may not be possible to use the settings below. Modify User Information The information of the currently logged in user can be edited.
Page 30: System Settings (Administrator)
SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 31: When User Authentication Is Enabled
When User Authentication is Enabled When "User Authentication Setting" (page 46) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 32 Login by user number User Authentication • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 33: System Settings (Administrator) List
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 34: Energy Save
■ Energy save ■ Energy Save ● Toner Save Mode Print Copy ● Auto Power Shut-Off ● Auto Power Shut-Off Timer ● Preheat Mode Setting ■ Operation Settings ■ Operation Settings ● Other Settings Keys Touch Sound Key Touch Sound at Initial Point Auto Clear Setting Cancel Auto Clear Timer Message Time Setting...
Page 35: Factory Default Setting Page
Internet Fax* (Same as Scan) Fax* (Same as Scan) USB Memory Scan Customize 1 Customize 2 Customize 3 Data Entry* (Same as Scan) ● Home Screen Settings* ● Display Pattern Setting *1 This cannot be set on the machine. Set this in the system settings in the Web pages. *2 When the Internet fax expansion kit is installed.
Page 36: Factory Default Setting Page
● Disabling of Devices Disabling of Document Feeder Disabling of Duplex Disabling of Large Capacity Disabling of Tray Setting Disabling of Finisher* Disabling of Inserter* Disabling of Offset Disabling of Stapler* Disabling of Punch* Disabling of Color Mode* ● Fusing Control Settings *1 When a saddle stitch finisher is installed.
Page 37 Initial Margin Shift Setting Side 1 Side 2 Erase Width Adjustment Edge Clearance Width Center Clearance Width Card Shot Settings Original Size Fit to Page Automatic Saddle Stitch* Initial Tab Copy Setting Disabling Deletion of Job Programs Disabling of Bypass-Tray in Duplex Copy Disabling of Auto Paper Selection Auto Selection Setting of Tray that is Supplied the Paper B/W 600dpi x 600dpi Scanning Mode for Document Feeder...
Page 38 ■ Printer Settings ■ Printer Settings ● Default Settings Prohibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change Print Density Level Color Black & White Bypass Tray Settings Enable Detected Paper Size in Bypass Tray Enable Selected Paper Type in Bypass Tray Exclude Bypass-Tray from Auto Paper Select Job Spool Queuing ●...
Page 39 Item Initial Resolution Setting • Apply the Resolution Set when Stored • Scan • Internet Fax* • Fax* Default Exposure Settings • Original Image Type • Moiré Reduction Must Input Next Address Key at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting...
Page 40 Item Initial File Format Setting • File Type • Black & White • Color/Grayscale • Specified Pages per File Compression Mode at Broadcasting • Black & White • Color/Grayscale Maximum Size of E-mail Attachments (E-mail) Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Bcc Setting •...
Page 41 I-Fax Send Settings I-Fax Reception Report On/Off Setting I-Fax Reception Report Request Timeout Setting Number of Resend Times at Reception Error Maximum Size of E-mail Attachments Rotation Sending Setting Printing Page Number at Receiver I-Fax Receive Settings Auto Receive Reduce Setting Duplex Reception Setting Set Address for Data Forwarding A3 RX Reduce...
Page 42 Item Default Color Mode Settings Color Black & White Default Exposure Settings Original Image Type Moiré Reduction Initial Resolution Settings Color Data Compression Ratio Setting Default Output Tray Scan Complete Sound Setting Disable Stamp for Reprinting Batch Print Settings Selection of [All Users] is not allowed. Selection of [User Unknown] is not allowed.
Page 43 Fax Send* Copy Scan Send Internet Fax Send (Incl. PC-I-Fax) Fax Send (Incl. PC-Fax) Scan to HDD *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed. ■ List Print (Administrator) ■ List Print (Administrator) ●...
Page 44 ■ Enable/Disable Settings ■ Enable/Disable Settings ● User Control Disabling of Printing by Invalid User ● Operation Settings Cancel Auto Clear Timer Disabling of Job Priority Operation Disabling of Bypass Printing Disable Auto Key Repeat Disabling of Clock Adjustment Disabling of Covers/Inserts Mode ●...
Page 45 ● Image Send Settings Other Disabling Disable Switching of Display Order Disable Scan Function • USB Memory Scan • PC Scan Settings to Disable Registration Disable Registering Destination from Operation Panel Disable Registering Destination on Web Disable Registration Using Network Scanner Settings to Disable Transmission Disable [Resend] on Image Send Mode Disable Selection from Address Book...
Page 46 ■ Change Administrator Password ■ Change Administrator Password ■ Product Key ■ Product Key* ● PS3 Expansion Kit ● Internet Fax Expansion Kit ● E-mail Alert and Status ● Application Integration Module ● Serial Number * It may not be possible to use some settings, depending on the peripheral devices installed. ■...
Page 47: User Control
User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 48: Other Settings
Other Settings Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available. • Job is Stopped when the Limit of Pages is Reached •...
Page 49 User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. • [Add] key Use this to add a new user. • [Delete All Users] key Use this to delete all stored users.
Page 50 Settings Item User Name Apply User Name to Log-in Name* Initial Index User Number* Login Name* 1, 3 Password* E-mail Address My Folder Authentication Settings* Authentication Server Pages Limit Group Authority Group Favorite Operation Group *1 Does not appear when "User Number" is selected for the authentication method. *2 Only appears when "User Number"...
Page 51: Page Limit Group List
Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. •...
Page 52: Authority Group List
Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. •...
Page 53 List of settings and factory default settings of template groups Item Group Name Select the Group Name to be the Registration Model Copy Color Mode Approval Setting Special Modes Usage Printer Color Mode Approval Setting USB Memory Direct Print FTP Pull Print Image Send Approval Settings for Each Mode •...
Page 54 Item Common Functions Approval Settings for 2-Sided Print MFP Settings System Settings Operational Authority System Settings* Web Settings Operational Authority Display of Device /Network Status Power Reset Machine Identification Network Settings Application Settings (Excluding Registration of Pre-set Text/Forward Table) Registration of Pre-set Text/Forward Table E-mail Alert and Status Job Log Setting Port Control/ Filter Settings...
Page 55: Favorite Operation Group List
Favorite Operation Group List This is used to store favorite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favorite Operation Group Registration Sets of preferred settings can be as groups.
Page 56 Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favorite operation group. Settings Item Home Screen Name Select the Home Screen to be the Registration Model Display Title Title Display the User Name Display the Date and Time Design Template Layout of Keys on Screen...
Page 57: User Count
User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. • [Select All Users] key This selects all users. • [Show] key This shows the counts of the selected user. •...
Page 58 Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below.
Page 59: Energy Save
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode You can reduce the amount of toner used for printing. Print Print example data...
Page 60: Operation Settings
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Page 61: Customize Key Setting
Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For more information, see the manuals for each mode. The settings are shown below. Item Customized Keys 1 - 3 Item Return to the Defaults This setting can only be configured in the Web pages.
Page 62: Device Control
Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings Original Feeding Mode The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes.
Page 63: Registration Adjustment
Registration Adjustment If the colors are out of place on the printed surface when color printing is performed, the print positions of the colors can be adjusted. To perform this adjustment, touch the [Auto Adjustment] key. A message will appear. Touch the [Execute] key. Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data.
Page 64: Original Size Detector Setting
Original Size Detector Setting One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function. Selections A3, A4, A4R, A5, B4, B5, B5R AB-1 A3, A4, A4R, A5, B5, B5R, AB-2 216 mm x 330 mm (8-1/2"...
Page 65: Disabling Of Devices
This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest SHARP service department to have a service technician cancel the setting and resolve the color-related problem.
Page 66: Copy Function Settings
Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( or when the auto clear interval has elapsed.
Page 67: Other Settings
Other Settings Copy Exposure Adjustment This is used to adjust the exposure level when [Auto] is used for the copy exposure. Color Use this to set the copy exposure level in color mode for the document glass and for the automatic document feeder. Black &...
Page 68: Disabling Deletion Of Job Programs
Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies. The bypass tray is often used to feed label sheets, transparency film, and other special media for which two-sided copying is prohibited.
Page 69: Color Adjustments
Color Adjustments The following color settings can be configured. Initial Color Balance Setting Color balance values obtained using "Color Balance" in the special modes can be stored in a program (1 to 48), and those values can be retrieved and stored as the initial color balance setting*.
Page 70: Network Settings
Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When any of these settings are changed, you must exit the system settings, turn off the [POWER] key ( interval, and then turn the [POWER] key ( IP Address Setting When using the machine on a TCP/IP network, use this setting to configure the IP address of the machine.
Page 71: Printer Settings
Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing This setting is used to disable printing of notice pages. Prohibit Test Page Printing This setting is used to disable printing of test pages.
Page 72: Interface Settings
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 73: Auto Color Calibration
Auto Color Calibration This is used to perform automatic color correction when the color in color printing is off. The machine prints a test patch, the test patch is scanned, and the color is automatically corrected. After the [Execute] key is touched and a test patch is printed, a message appears prompting you to begin automatic calibration.
Page 74: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see Operation Settings The operation settings below apply to all image send functions. Other Settings Default Display Settings You can select one of 6 base screen types for the base screen...
Page 75: Scan Complete Sound Setting
Scan Complete Sound Setting The scan complete sound can be selected. The Number of File Name/Subject/Body Keys Displayed Setting This setting is used to select the number of file name / subject keys that are displayed in the screen. The number of keys can be set to 6, 12, or 18.
Page 76 Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Image Send Mode This setting disables the [Resend] key in the base screen of image send mode. Disable Selection From Address Book This disables the selection of destinations from the Address Book.
Page 77: Scan Settings
Scan Settings Settings related to scanning can be configured. Other Settings Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail. Sender Name Enter a default sender name (maximum of 20 characters).
Page 78: Disable Scan Function
Maximum Size of Data Attachments (FTP/Desktop/Network Folder) A limit can be set for the size of files that can be sent by Scan to FTP, Scan to Desktop, and Scan to Network Folder. Limits that can be selected are 50 MB, 150 MB, and 300 MB.
Page 79: I-Fax Settings
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. I-Fax Own Name and Address Set This is used to configure the sender name and address for Internet fax.
Page 80: Activity Report Print Select Setting
Activity Report Print Select Setting This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 200, and it can also be set to automatically print at a specified time (once a day only).
Page 81: Rotation Sending Setting
Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 8-1/2 x 11", 5-1/2" x 8-1/2"R, A4, B5R, A5R, 16K 8-1/2"x11"R and A4R size images are not rotated.
Page 82: Reception Check Interval Setting
Reception Check Interval Setting This is used to specify the interval at which the machine automatically checks the mail server (POP3 server) for received Internet faxes. The interval can be set from 0 minutes to 8 hours in increments of 1 minute. When 0 hours 0 minutes is specified, the machine does not automatically check the mail server for received Internet faxes.
Page 83: Document Filing Settings
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file.
Page 84: Default Output Tray
Color Data Compression Ratio Setting [Low], [Medium], or [High] can be selected for the default compression ratio for color files stored by Scan to HDD. Default Output Tray This setting is used to select the default output tray for printing a file stored by Scan to HDD. The items that appear will vary depending the machine configuration.
Page 85: Document Output Options
Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Print For each mode, select whether or not printing of stored files is allowed.
Page 86: List Print (Administrator)
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 87: Security Settings
Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. Setting of SSL SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network.
Page 88: Enable/Disable Settings
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 89 This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest SHARP service department to have a service technician cancel the setting and resolve the color-related problem.
Page 90 Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. Configure the setting for each of the following items: • Group • E-mail • FTP • Desktop • Network Folder • Internet Fax •...
Page 91: Change Administrator Password
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 92: Product Key
Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key to configure the settings. • It may not be possible to use some settings, depending on the peripheral devices installed. •...
Page 93: Initialize And/Or Store Settings
Initialize and/or Store Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Initialize and/or Store Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 94: System Settings For Fax
SYSTEM SETTINGS FOR FAX This chapter explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 95: Address Control
Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 19). When the [Address Book] key is touched, the following screen appears. •...
Page 96 Settings Item General items stored Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Fax Number Transmission Mode Description Select the type of address to be stored in the address book. In this case, select [Fax].
Page 97: F-Code Memory Box
F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. • [Add] key Use this to add a new memory box. Storing a memory box Touch the [Add] key in the above screen to open a registration screen.
Page 98 • [ ] and [#] cannot be used in a sub-address. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your SHARP dealer or nearest SHARP customer service center.
Page 99: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Receive Setting Multiple Set Print Staple Forward Received Data • If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.
Page 100: System Settings For Fax (Administrator) List
System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) • For the procedure for using the system settings (administrator), see •...
Page 101 Item Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving • Confidential Reception Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Distinctive Ring Detection Fax Send Settings Auto Reduction Sending Setting Rotation Sending Setting Quick On Line Sending Printing Page Number at Receiver...
Page 102: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax settings can be enabled or disabled to suit the needs of your workplace.
Page 103: Original Print On Transaction Report
Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report •...
Page 104: Fax Send Settings
Fax Send Settings Settings for fax transmission can be configured. Auto Reduction Sending Setting This setting is used to have the size of transmitted faxes automatically reduced to match the size of the paper in the receiving machine. If the setting is disabled, faxes are sent at full size. Because the size is not adjusted to match the size of the printing paper, part of the received fax may be cut off.
Page 105: Fax Receive Settings
Registration of Own Name Select This is used to store sender names used in "Own Number Select". A maximum of 18 names can be stored. Add New Store a sender name. A maximum of 20 characters can be entered for the sender name. Control numbers are from 01 to 18.
Page 106: Print Style Setting
Print Style Setting This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. Print Actual Size Cut off Disabled The received fax image is printed at full size without dividing it onto multiple sheets of paper. If the same size of paper or larger paper is not loaded, the fax will be received in memory and will not be printed until a suitable size of paper is loaded.
Page 107: Fax Polling Security
Fax Polling Security The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been stored in your machine.
Page 108 System Settings Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-SYS-Z2...
Page 109 MODEL: MX-5500N MX-6200N MX-7000N Document Filing Guide...
Page 110 TABLE OF CONTENTS ABOUT THIS MANUAL ......3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 DOCUMENT FILING OVERVIEW .
Page 111: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 112: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
Page 113: Document Filing
DOCUMENT FILING This chapter provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 114: Uses Of Document Filing
USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing Ratio, color mode, and special mode settings must be reselected.
Page 115: Before Using Document Filing
BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job.
Page 116 Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Full color original (Text and photo example)
Page 117: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 118: Copy Mode
USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 119 Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original. File Retrieve Scan to HDD HDD Status...
Page 120: Base Screen Of Document Filing Mode
BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear. If the user that logged in does not have My Folder configured, the folder selection screen will appear.
Page 121: Saving Files With Document Filing
SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 122 To cancel scanning... Press the [STOP] key ( When a file is stored using Quick File, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: Copy_04012006_112030AM) Stored to: Quick File Folder When user authentication is used, the user name that was used for login is automatically selected.
Page 123: Saving A File With "File
SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 124 To cancel scanning... Press the [STOP] key ( When a file is stored using File without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: Copy_04012006_112030AM) Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected.
Page 125: File Information
FILE INFORMATION This section explains the settings that are configured in step 3 of user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Confidential...
Page 126 Assigning a file name A file name can be assigned to the file. File Information Confidential Password User Name User Unknown File Name Copy_04012006_112030AM Stored to: Main Folder Specifying the folder File Information Confidential Password User Name Name 1 File Name file-01 Stored to: Main Folder...
Page 127 Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. File Information Confidential Password User Name Name 1 File Name file-01 Stored to:...
Page 128: Saving A Document File Only
SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 129 [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Original (1) Touch the [Scan Size] key. If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size. (2) Touch the [Store Size] key.
Page 130 [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. Color Mode The following settings can be selected for the scanning color when the [COLOR START] key ( WHITE START] key ( ) is pressed.
Page 131 Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "4. SPECIAL MODES" in the Scanner Guide. Special Modes [Erase] key The erase function is used to erase shadow lines on images produced when scanning thick originals or books on the document glass.
Page 132: Performing "Scan To Hdd
PERFORMING "Scan to HDD" DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original. File Retrieve Scan to HDD HDD Status File Original Scan: Information Auto Exposure Resolution 200X200dpi Comp. Ratio Medium Color Mode Special Modes If the original is 2-sided, be sure to touch the [Original] key and then touch the [2-Sided Booklet] key or the [2-Sided Tablet] key as appropriate for the original.
Page 133: Using Stored Files
USING STORED FILES This chapter explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 134 Select the file that you wish to retrieve. File Retrieve Scan to HDD HDD Status Ex Data Access Search Main Folder File Name User Name file-01 Name 1 file-02 Name 2 file-03.tiff Name 3 file-04 Name 4 file-05.tiff Name 5 All Files Filter by Job Job Settings...
Page 135: Folder And File Selection Screens
FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled Folder Select Main Folder...
Page 136: File Selection Screen
FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. File keys The stored files are displayed. An icon showing which mode the file was stored from, the file name, the user name, and the date the file was stored appear in each file key.
Page 137: Selecting A File
SELECTING A FILE This section explains how to select a file to be used. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder Quick File Folder User 1 User 3 User 5 User 7 User 9 All Folders ABCD...
Page 138: Job Settings Screen
JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Main Folder File Name User Name file-01 Name 1 file-02...
Page 139: Printing A Stored File
PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 140: Print Settings Screen
PRINT SETTINGS SCREEN [Paper Select] key Use this key to set the paper size. [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. [2-Sided] key Use this key to select the orientation of the image on the reverse side of the paper for 2-sided printing.
Page 141: Batch Printing
BATCH PRINTING All files in a folder that have the same user name and password can be printed at once. Main Folder File Name file-01 file-02 file-03.tiff file-04 file-05.tiff All Files Filter by Job Batch Print User 1/ All Files User Name Password Delete the...
Page 142 Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print...
Page 143: Sending A Stored File
SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 144: Send Settings Screen
SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" in the Facsimile Guide and "BASE SCREEN" in the Scanner Guide. Example of scan mode Send mode tabs Touch the appropriate tab to select fax mode, scan mode, or Internet fax mode.
Page 145: Properties Of Stored Files
PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 146 Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing".
Page 147: Moving A Stored File
MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 29) Job Settings file-01 Name 1 Select the job.
Page 148 Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name file-01 Move to: User 2 A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 149: Deleting A Stored File
DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 29) Job Settings file-01 Name 1 Select the job. Print Send Move...
Page 150: Retrieving And Using A File From The Job Status Screen
RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 151: Searching For A Stored File
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 152 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 All Users ABCD User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 153 Search User Name Name 1 File or Folder Name file-01 Password • When you search using [File or Folder Name], custom folders that match the search characters will also appear in the list. When a folder key is touched, a list of the files in the folder appears. Touch the desired file in the list. •...
Page 154 Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder User 1 User 3...
Page 155 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 All Users ABCD User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 156 Search User Name Name 1 File or Folder Name file-01 Password Search within Current Folder Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search checkbox so that it is selected To search only files that are in the current folder, select the [Search within Current Folder] checkbox Use this method to search for a file in a confidential folder.
Page 157 Document Filing Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-FIL-Z2...
Page 158 MODEL: MX-5500N MX-6200N MX-7000N Scanner Guide...
Page 159 TABLE OF CONTENTS ABOUT THIS MANUAL ......4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION .
Page 160 SPECIAL MODES SPECIAL MODES ......70 STORING SCAN OPERATIONS (Programs) ..72 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) .
Page 161: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 162: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide and its peripheral devices.
Page 163: Before Using The Machine As Anetwork Scanner
BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 164: Usb Memory Scan
USB memory mode USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. PC scan mode PC Scan A TWAIN-compliant application on a computer connected to the same network as the...
Page 165: Preparations For Use As A Network
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 166: Storing Sender Information
STORING SENDER INFORMATION Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected.
Page 167 STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 168: Base Screen
BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 169 Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys Touch this key to specify a destination using a search number * 3-digit number assigned to a destination when it is stored.
Page 170 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 171: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. This shows the selected destination. Number of displayed items selector key Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys. [Condition Settings] key Touch this key to select transmission settings.
Page 172: Changing The Display Of One-Touch Keys In The Address Book Screen
• Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK • For information on storing addresses in the address book, see SCAN MODE IN THE ADDRESS •...
Page 173 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination.
Page 174: Scan Send Sequence
SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Scan Internet Fax Address Book...
Page 175 Scan Internet Fax USB Mem. Scan Address Book Original Scan: Auto 8½x11 Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format Color Mode Auto/Grayscale File Special Modes Quick File Ready to send. Scan Internet Fax USB Mem. Scan Address Book Original Scan:...
Page 176: Original Sizes
ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Using the automatic document feeder Using the document glass * A long original can be transmitted. (When only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2 at a resolution of 300X300dpi or less.) THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in "Scan"...
Page 177: Entering Destinations
ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 178: Retrieving A Destination
RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Color Mode File Special Modes Quick File Condition Settings AAA AAA Address Review CCC CCC...
Page 179: Checking And Deleting The Selected Destinations
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global...
Page 180: Using A Search Number To Retrieve A
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi...
Page 181: Destination
ENTERING AN ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Color Mode File Special Modes Quick File Select addressee type.
Page 182: Retrieving A Destination From Aglobal Address Book
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Condition Settings AAA AAA...
Page 183 Condition Settings Address Review XXX AAA Search Again XXX BBB XXX CCC XXX DDD Address Book XXX EEE XXX FFF • If more than 30 matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up to 300 matches can appear.
Page 184: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book Original Scan: Address Entry...
Page 185: Transmitting An Image
TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 186 Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi File Format Address Review Color Mode Auto/Grayscale File Special Modes Quick File The current settings for [Original], [Exposure], [Resolution], [File Format], and [Color Mode] are indicated at the right of each key.
Page 187 Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address • After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is automatically specified.
Page 188 • To scan in full color, press the [COLOR START] key ( WHITE START] key ( original will be detected automatically and scanning in full color, grayscale or Mono2 will take place. • If the file type is [Encrypt PDF], a password entry screen will appear when the [START] key is pressed. Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the [OK] key.
Page 189 • When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen.
Page 190: Changing The Subject, File Name, Reply-To, And Body Text
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 191 Subject No.02 Sub: Monthly Schedule No.01 Sub: Schedule coordination No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key.
Page 192 Reply-To AAA AAA CCC CCC Global Address Search EEE EEE Address Entry GGG GGG III III KKK KKK ABCD User • To specify the return address, you can touch the using "User List" in the system settings (administrator). • A key can only be selected for the return address if an e-mail address has been stored for that user in "User List" in the system settings (administrator).
Page 193 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Thank you for your continuous support. We have attached sca Add 'Reply to' to Cc The [Add 'Reply to' to Cc] checkbox can be selected When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
Page 194: Sending An Image In Usb Memory Mode
SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. •...
Page 195 Scan Internet Fax Original Scan: File Name Exposure Auto Resolution 200X200dpi File Format Color Mode Auto/Grayscale Special Modes • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared.
Page 196 Do not disconnect the USB memory until "Sending data has been completed." appears in the touch panel. • To scan in full color, press the [COLOR START] key ( WHITE START] key ( original will be detected automatically and scanning in full color, grayscale or Mono2 will take place. •...
Page 197 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is touched.) •...
Page 198: Entering A File Name
ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Touch the [File Name] key.
Page 199: Sending A Fax In Internet Fax Mode
SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below.
Page 200 Internet Fax/Original Scan Size 100% Auto 8½x11 2-Sided 2-Sided Booklet Tablet The original orientation is initially set to necessary. Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address •...
Page 201 Place next original. Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 202: Changing The Subject, File Name, And Body Text
CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 203 Subject No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key.
Page 204 Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit • 1800 characters can be entered. (A line break counts as one character.) • To clear all entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire message.
Page 205: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes (Scan to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations (including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected in one broadcast operation.
Page 206 Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address • To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key. •...
Page 207 If Internet fax or fax destinations are included in the broadcast transmission, the [COLOR START] key ( cannot be pressed. Scanning will take place in Mono2. To cancel scanning... Press the [STOP] key ( Press the [COLOR START] key ( or the [BLACK &...
Page 208: Broadcast Transmissions That Include Internet Fax Destinations
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 209 Print Job Scan to Fax Job Address Start Time Pages Broadcast0001 10:00 04/01 010/003 NG000000 Broadcast0002 10:05 04/01 001/001 Send OK 10:22 04/01 004/004 Send OK Broadcast0003 10:30 04/01 010/010 Send OK DDD DDD "Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the touch panel when scanning ended appears in "xxxx".
Page 210: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 211: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. [Original] key Touch this key to set the scan size, send size, and orientation of the original, and select 2-sided scanning settings.
Page 212: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. 2-sided original Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format...
Page 213: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is 8-1/2"...
Page 214 Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Scan Internet Fax Address Book...
Page 215 Scan/Original Scan Size 100% 5½x8½ 2-Sided 2-Sided Booklet Tablet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. In addition, when only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2. Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size.
Page 216 Scan/Original Auto 8½x11 Manual 5½x8½ 8½x11R 5½x8½R 8½x13(216x330) 8½x11 8½x14 Size Input (1), (2) Scan/Original Size Input System Settings (Administrator): Original Size Detector Setting This is used to set the size entry screen to "inch units" or "mm units". Scan/Original Scan Size X17 Y11 2-Sided...
Page 217 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 218 Scan/Original Scan Size 129% Auto 8½x11 2-Sided 2-Sided Booklet Tablet The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] Send Size key.
Page 219: Changing The Exposure And Exposure Mode (Original Image Type)
CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be changed to match the darkness of the original. In scan mode and USB memory mode, the exposure mode can be set to match the original image type. Refer the following tables to select appropriate settings.
Page 220 When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected. If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinations, the exposure settings for Internet fax mode will have priority. Scan mode, USB memory mode Scan/Exposure Auto...
Page 221: Changing The Resolution
CHANGING THE RESOLUTION The resolution setting can be selected. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Color Mode File Special Modes Quick File Scan mode, USB memory mode Scan/Resolution 100X100dpi 200X200dpi...
Page 222: Changing The File Format
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 223 Scan/File Format File Type TIFF Encrypt PDF Programmed Specified Pages per File Scan/File Format File Type TIFF Encrypt PDF JPEG Programmed Specified Pages per File • The [Programmed] key does not appear in USB memory mode. • When this screen is displayed, the setting screen of [B/W] mode initially appears. •...
Page 224 Scan/File Format File Type TIFF Encrypt PDF JPEG Programmed Specified Pages per File • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. •...
Page 225 Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Scan Internet Fax Address Book...
Page 226: Changing The Color Mode
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key ( the [BLACK & WHITE START] key ( This function cannot be used in Internet fax mode. Start key Auto [COLOR START] key...
Page 227: Special Modes
SPECIAL MODES This chapter explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. Scan mode, USB memory mode, Data entry mode Scan Internet Fax...
Page 228 Internet fax mode There are two special mode menu screens in Internet fax mode. Touch the screens. The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry 1st screen Internet Fax/Special Modes Program...
Page 229: Storing Scan Operations (Programs)
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Each page of a bound document is successively transmitted (3) Smudges on the edges of the documents are erased before transmission...
Page 230 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 70) Program Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 Program 9 Program 10 Program 11 Program 12 Program:Program 1...
Page 231: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Shadows appear here...
Page 232 Scan/Special Modes Erase Edge Center Edge+Center Erase Erase Erase Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address • When scanning to USB memory, there is no need to specify the destination. Go to step 5. •...
Page 233 When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 1" (20 mm) and the image is reduced to 50%, the erase width will be 1/2"...
Page 234: Scanning An Original As Two Separate Pages (Dual
SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document •...
Page 235 Scan/Special Modes Program Erase Suppress Timer Background Mixed Size Build Original File Quick File Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address • When scanning to USB memory, there is no need to specify the destination. Go to step 5. •...
Page 236: Sending An Image At A Specified Time (Timer Transmission)
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 •...
Page 237 Scan/Special Modes Timer Day of the Week When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure. ☞...
Page 238 • The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • If another transmission is in progress when the specified time arrives, the timer transmission will begin after that transmission is finished.
Page 239: Whitening Faint Colors In The Image (Suppress Background)
WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original.
Page 240 Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address • When scanning to USB memory, there is no need to specify the destination. Go to step 5. •...
Page 241: Scanning Both Sides Of A Card Onto Asingle Page (Card Shot)
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back •...
Page 242 Scan/Special Modes Card Shot (1 8 1/2) inch (1 8 1/2) inch • The send size will be selected automatically based on the entered original size. • After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the send size.
Page 243 Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure. To cancel scanning... Press the [STOP] key ( Place next original. Press [Start]. When finished, press [Read-End]. Configure If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size.
Page 244: Scanning Many Originals At Once
SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 245 Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address • When scanning to USB memory, there is no need to specify the destination. Go to step 5. •...
Page 246 Place next original. Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 247 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 248: Mixed Size Original
Scan/Special Modes Program Erase Suppress Timer Background Mixed Size Build Original File Quick File If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched. To enable the Mixed Size Original setting, change the scan size setting to auto and then touch the [Mixed Size Original] key again.
Page 249: Scanning Thin Originals (Slow Scan Mode)
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. If the originals are inserted with too much force, they may crumple and misfeed.
Page 250 Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address • When scanning to USB memory, there is no need to specify the destination. Go to step 5. •...
Page 251: Sending Two Pages As A Single Page
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Landscape-oriented originals This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original.
Page 252 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 70) Internet Fax/Special Modes Program Erase Timer 2in1 Mixed Size Build Original File Quick File Scan Internet Fax Address Book Original Scan: Address Entry...
Page 253 Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter an e-mail address or look up an e-mail address in a global address book.
Page 254: Changing The Print Settings For The Transaction Report (Transaction Report)
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 255 Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Frequent Use ABCD Sort Address In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter an e-mail address or look up an e-mail address in a global address book.
Page 256: Checking The Status Of Transmission/Reception Jobs
CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 257: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 258 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA (1) (2) Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, the job moves up one position in the job queue.
Page 259 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Printed" A received Internet fax has been printed. "Forward OK" A received Internet fax has been forwarded.
Page 260: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 261: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 262: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. JOB STATUS Print Job Scan to Fax Job Address Set Time Pages Broadcast0001 10:00 04/01 020/003 Connecting...
Page 263: Giving Priority To A Scan Transmission
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Print Job Scan to...
Page 264: Checking The Internet Fax Activity Log (Image Sending Activity Report)
CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report.
Page 265: Internet Fax Reception Functions
INTERNET FAX RECEPTION FUNCTIONS This chapter explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 266: Manually Receiving Internet Faxes
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is grayed out to prevent selection.
Page 267: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 268: Forwarding Received Internet Faxes
FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received Internet fax...
Page 269: Scanning From A Computer
SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 270 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 271 • For further information on the scan settings, click the open scanner driver Help. • If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray. Preview the image.
Page 272 • For further information on the scan settings, click the • If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before previewing again or scanning.
Page 273: At The Machine
[At the machine] This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 PC scan in progress. Finish PC scan mode? Touch the [Exit] key in the touch panel. Exit Touch the [Yes] key.
Page 274: Metadata Delivery
METADATA DELIVERY This chapter explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 275: Preparations For Metadata
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 276: Transmitting Metadata
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi File Format Address Review File Color Mode Auto/Grayscale Special Modes Quick File...
Page 277 Data Entry User ID Value 1 Value 2 Value 3 Value 4 Value 5 Value 6 Value 7 Value 8 Value 9 Value 10 Value 11 Value 12 • To change the number of keys displayed in the screen, touch the number of displayed items selector key. Select 6, 12, or 18 keys.
Page 278: Metadata Fields
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically • Previously defined fields: •...
Page 279 Scanner Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-SCN-Z2...
Page 280 MODEL: MX-5500N MX-6200N MX-7000N Printer Guide...
Page 281 CONTENTS ABOUT THIS MANUAL ......4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 PRINTER FUNCTION OF THE MACHINE ..6 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE .
Page 282 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE..60 • DIRECTLY PRINTING A FILE ON AN FTP SERVER....... . 61 •...
Page 283: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 284: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide and its peripheral devices.
Page 285: Printer Function Of The Machine
PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full color printing function. To enable printing from your computer, a printer driver must be installed from the provided CD-ROM. See the table below to determine which printer driver to use in your environment. Environment PCL6, PCL5c The machine supports the Hewlett-Packard PCL6 and PCL5c printer...
Page 286: Printing From Windows
PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. The menu used to execute printing may vary depending on the software application. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 287 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
Page 288: Selecting The Paper
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 289: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 290: Start Printing
To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. • Normally printing is possible without entering your user information. (In this case, the printed pages will be added to the "Others"...
Page 291: Viewing Printer Driver Help
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Pop-up help To view Help for a setting, click the then click the setting.
Page 292: Saving Frequently Used Print Settings
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex color settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 293 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings. • A watermark that you created • Paper insertion settings • Overlay file • [Tab Paper Print] settings on the [Paper] tab (PCL6 only) •...
Page 294: Using Saved Settings
USING SAVED SETTINGS The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Deleting saved settings Select the user settings that you want to delete in (1) of step 2 above, and click the [Delete] button. Open the printer driver properties window from the print window of the software application.
Page 295: Changing The Printer Driver Default Settings
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) In Windows XP, if [Printers and Faxes] does not appear in the [start] menu, select [Control Panel], select [Printers and...
Page 296 Click the [Printing Preferences] button on the [General] tab. In Windows 98/Me, click the [Setup] tab. Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
Page 297: Printing From A Macintosh
PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
Page 298: Select Paper Settings
Mac OS 9 The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) Select [Page Setup] from the [File] menu of SimpleText. Select paper settings. (1) Make sure that the correct printer is selected.
Page 299: Printing
PRINTING Mac OS X The menu used to execute printing may vary depending on the software application. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select [Print] from the [File] menu of TextEdit.
Page 300 Mac OS 9 The menu used to execute printing may vary depending on the software application. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) Click the [Print] button.
Page 301 Select print settings. Click next to [General] and select the settings that you wish to configure from the pull-down menu. The corresponding setting screen will appear. Click the [Print] button. Printing begins.
Page 302: Selecting The Paper
SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 303: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 304 You can click the the next time you wish to print based on the same user authentication. • Normally printing is possible without entering your user information. (In this case, the printed pages will be added to the "Others" count.) When printing by invalid users is prohibited in the system settings (administrator), printing is not permitted when user information is not entered or incorrect information is entered.
Page 305 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Normally printing is possible without entering your user information. (In this case, the printed pages will be added to the "Others"...
Page 306: Frequently Used Functions
FREQUENTLY USED FUNCTIONS This chapter explains frequently used functions. • SELECTING THE COLOR MODE • TWO-SIDED PRINTING (page 29) • FITTING THE PRINT IMAGE TO THE PAPER The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 307: Black And White Printing
BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected tab.
Page 308: Two-Sided Printing
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper orientation Windows 2-Sided(Book) Vertical Windows...
Page 309 Macintosh Mac OS X Mac OS 9 (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.1.5, select the settings in [Duplex]. • In Mac OS X v10.2.8, select the settings in [Advanced]. (1) Select [Output/Document Style]. (2) Select [Flip on long edge] or [Flip on short edge].
Page 310: Fitting The Print Image To The Paper
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging a letter or A4 size document to ledger or A3 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 311: Printing Multiple Pages On One Page
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 312 Macintosh Mac OS X Mac OS 9 (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline. (1) Select [Layout]. (2) Select the number of pages per sheet.
Page 313: Stapling Output/Punching Holes In
STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance.
Page 314 Windows Macintosh Mac OS X Mac OS 9 (1) Configure the settings on the [Main] tab. (2) Select the binding edge. (3) Select the staple function or the punch (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function or the punch (1) Select [Output/Document Style].
Page 315: Convenient Printing Functions
CONVENIENT PRINTING FUNCTIONS This chapter explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE • COLOR MODE ADJUSTMENT FUNCTION The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 316 Macintosh Mac OS X (This function cannot be used in Mac OS X v10.1.5.) Mac OS 9 (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in the "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet].
Page 317: Increasing The Margin (Margin Shift)
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher or saddle stitch finisher is installed, the staple function or the punch function can be used with this function.
Page 318: Creating A Large Poster
Mac OS 9 CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 319: Functions To Adjust The Size And Orientation Of The Image
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes).
Page 320: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
Mac OS 9 ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 321 Macintosh Mac OS X Mac OS 9 (1) Select [Page Setup] from the [File] menu (2) Click the [OK] button. (1) Select [Page Setup] from the [File] menu (2) Click the [OK] button. and enter the ratio (%). and enter the ratio (%).
Page 322: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) Macintosh (This function can only be used in Mac OS 9.) (1) Click the [Advanced] tab.
Page 323: Color Mode Adjustment Function
COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows Macintosh (This function can only be used in Mac OS X v10.3.3 to 10.3.9 and v10.4.)
Page 324: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image in grayscale, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale.
Page 325: Selecting Color Settings To Match The Image Type (Advanced Color)
SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color settings are available in the machine's printer driver for various uses. These enable printing using the most suitable color settings for the color image type. Advanced color settings can also be configured to match the objective of the color image, such as color management settings and the screening setting for adjustment of color tone expression.
Page 326 Macintosh Mac OS X • In Mac OS X v10.1.5, color management settings are on the [Color 1], [Color 2], and [Color 3] tabs of [Printer Features]. • In Mac OS X v10.2.8, select the color image type from the "Image Type" menu. •...
Page 327: Functions That Combine Text And Images
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, color, density, and angle of the watermark text can be adjusted.
Page 328: Printing An Image Over The Print Data (Image Stamp)
Mac OS 9 PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 329: Printing With An Overlay File
CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 330: Print Functions For Special Purposes
PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 331 Macintosh Mac OS X Mac OS 9 (1) Select [Paper Feed]. (2) Select cover insertion settings. (1) Select [General]. (2) Select cover insertion settings. Select the paper tray or paper type for the first page in "First page from", and then select the paper tray or paper type used for the remaining pages in "Remaining from".
Page 332: Adding Inserts When Printing On Transparency Film
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 333: Printing A Carbon Copy (Carbon Copy)
Mac OS 9 PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy...
Page 334: Printing Text On Tabs Of Tab Paper (Tab Printing)
PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper. Printing tab text created in the printer driver (PCL6 only) Text to be printed on tabs can be entered in [Tab Paper Print] on the [Paper] tab of the printer driver properties window, and detailed settings can be configured such as the size of the tabs, the starting position, the distance...
Page 335 Printing tab text created in a software application (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly enter a number or click the button.
Page 336: Convenient Printer Functions
CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
Page 337: Saving And Using Print Files (Retention/Document Filing)
SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 338 Macintosh Mac OS X (This function cannot be used in Mac OS X v10.1.5.) Mac OS 9 (The document filing function cannot be used.) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox method in "Retention Settings". To simplify operation the next time the same password is set, click the button after entering the password (5 to 8 digit number).
Page 339: Printing Without The Printer Driver
PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 340: Directly Printing A File On An Ftp Server
DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. To configure FTP server settings, click [Application Settings] and then [FTP Print Settings] in the Web page menu, and configure the settings in "FTP Print Settings from Operation Panel".
Page 341: Directly Printing A File In Usb Memory
Print File-01.tiff Paper Select Number of Prints Auto (1 999) Output 2-Sided Quick File When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver.
Page 342 USB Memory File or Folder Name File-01.tiff Folder01 File-02.tiff File-03.tiff Folder02 File-04.tiff File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level. • When you move down a folder level by touching a folder key, the screen.
Page 343: Directly Printing From A Computer
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
Page 344: E-Mail Print
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 345: Printing An Encrypted Pdf File
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device connected to the machine, follow the steps below to enter the password and begin printing.
Page 346: Useful Information
USEFUL INFORMATION GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. JOB STATUS Print Job Scan to...
Page 347: Canceling A Print Job
CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. JOB STATUS Print Job Scan to Job Queue Sets / Progress Computer01 020 / 001 Computer02 020 / 000 0312345678 002 / 000 Copy...
Page 348: Changing To Another Paper Size And Printing When Paper Runs Out
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 349: Printer Driver Specifications
PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST Function Frequently Copies used Orientation functions N-Up Number pages Order Border 2-Sided Print Fit To Page Binding Edge Black and White Print Staple* Punch* Paper Paper Size Custom Paper Paper Selection Output tray Convenient Pamphlet/Pamphlet printer...
Page 350 Function Special Different Paper functions Transparency Inserts Carbon Copy Tab Printing Tandem Print Retention Document Filing Color mode Color Adjustment adjusting Text To Black/ function Vector To Black Advanced Color Functions to Watermark combine text Image Stamp and images Overlay Image Quality Resolution Graphics Mode...
Page 351 Printer Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-PRT-Z2...
Page 352 MODEL: MX-5500N MX-6200N MX-7000N Copier Guide...
Page 353 TABLE OF CONTENTS ABOUT THIS MANUAL ......4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE .
Page 354 [Image Edit] KEY ......104 • REPEATING PHOTOS ON A COPY (Photo Repeat)....... . 105 •...
Page 355: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 356: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide and its peripheral devices.
Page 357: Before Using The Machine As Acopier
BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 358 Paper select display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by .
Page 359 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 360: Copying Sequence
COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this manual. Color Mode Full Color Exposure...
Page 361: Output Settings
Output Offset Tray Offset Sort Staple Sort Group Special Modes Dual Page Margin Shift Erase Copy Tandem Pamphlet Copy Build Copy Transparency Covers/Inserts Multi Shot Inserts Book Copy Tab Copy Card Shot Number of copies (sets) setting Plain 8½x11 Output settings Select copy output settings.
Page 362 Start color copying. Start black and white copying. • When one or more special modes are selected, the list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞ Checking what special modes are selected •...
Page 363: Originals
ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen.
Page 364 Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct.
Page 365: Paper Trays
PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Color Mode Full Color Exposure...
Page 366: Basic Procedure For Making Copies
BASIC PROCEDURE FOR MAKING COPIES This chapter explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Indicator line Color Mode...
Page 367 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( is pressed.
Page 368: Making A Copy Using The Document
MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 369 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( is pressed.
Page 370: Automatic 2-Sided Copying
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Indicator line Color Mode Full Color Exposure 8½x11 Auto 11x17 8½x14 Copy Ratio Original 100% Auto 8½x11 2-Sided Copy To make 2-sided copies of a 1-sided portrait original placed horizontally, or to invert the reverse side with respect to the front side when copying a 2-sided original, touch the [Binding Change] key.
Page 371 Color Mode Full Color Exposure 8½x11 Auto 11x17 8½x14 Copy Ratio Original 100% Auto 8½x11 Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. •...
Page 372: Automatic 2-Sided Copying Using The Document Glass
AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size. Color Mode Full Color Exposure...
Page 373 2-Sided Copy The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Color Mode Full Color Exposure 8½x11 8½x11 Auto 11x17 8½x14 Copy Ratio Original 100% Auto 8½x11 Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically.
Page 374 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning of the original and copying... Press the [STOP] key ( System Settings (Administrator): 2-Sided Copy The default 2-sided copy mode can be changed. Remove the original and place the next original, and then press the [COLOR START] key ( WHITE START] key (...
Page 375: Copy Color Modes
COPY COLOR MODES The color mode of the [COLOR START] key ( color mode when the [COLOR START] key ( originals, set the color mode to [Auto] to have the color mode change appropriately for each original. Touch the [Color Mode] key in the base screen to open the following screen. Touch the key of the desired color mode and then touch the [OK] key.
Page 376 Selecting single color copying When [Single Color] is selected for the color mode, the following screen appears. Touch the desired color and touch the [OK] key. Selecting 2 color copying When [2 Color] is selected for the color mode, the following screen appears. Touch the desired color and touch the [OK] key.
Page 377: Changing The Exposure And Original
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 378 Exposure Auto Manual Original Image Type Text Printed Photo Light Original Copy of Copy • Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light colored text •...
Page 379: Reduction/Enlargement/Zoom
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 380: Manually Selecting The Ratio
MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or five preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Copy Ratio 11x17 8½x11...
Page 381 Copy Ratio 11x17 8½x11 8½x11 5½x8½ 11x17 8½x14 Zoom 8½x14 8½x11 100% Auto Image XY Zoom To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added.
Page 382: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 383: Original Sizes
ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Specifying an inch original size Touch the appropriate original size key and then the [OK] key.
Page 384: Storing Frequently Used Original
Original Size Input STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 9 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and then follow the steps below.
Page 385 Original Custom Size X15½ Y 8½ Recall If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear. The following screen will appear. • To edit the key, touch the [Modify] key and go to the next step. •...
Page 386 Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Original Auto 8½x14 Manual 5½x8½ 8½x11R 5½x8½R 8½x13(216x330) 8½x11 8½x14 Size Input Original Custom Size X15½...
Page 387: Output
OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, saddle stitch, and punch. All explanations of the settings below assume that a saddle stitch finisher is installed.
Page 388 The above screen shows the keys that appear when a saddle stitch finisher is installed. The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depending what peripheral devices are installed. If your screen is different from the above screen, see the screens that follow.
Page 389: Output Modes
OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Set the number of copies (5). Output Touch the [Output] key. Touch the [Sort] key. Sort Press the [COLOR START] key ) or the [BLACK &...
Page 390 Staple sort function / Saddle stitch function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centerline and folds the stapled set. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below.
Page 391 Punch function If an optional punch module is installed, holes can be punched in output. Paper that can be punched is 7-1/4" x 10-1/2" to 11" x 17" (15 lbs. to 68 lbs.) (B5R to A3 (55 g/m However, 12" x 18" (A3W) sized paper and special media such as transparency film and tab paper cannot be used. [Examples] •...
Page 392: Making Copies Using The Bypass Tray
MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see the Safety Guide. For precautions when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY"...
Page 393: Bypass Tray
Paper Select Paper Tray 1. 8½x11 Plain 3. 11x17 4. 8½x14 Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Pre-Punched Color Heavy Paper 1 Thin Paper Labels Transparency Envelope Heavy Paper 1: 28+ - 56 lbs. (106 - 209 g/m Heavy Paper 2: 56+ - 68 lbs.
Page 394 Paper Select Paper Tray 1. 8½x11 Plain 3. 11x17 4. 8½x14 To cancel scanning of the original and copying... Press the [STOP] key ( When the inserter is installed, the "Extra" size paper loaded in the bypass tray will be delivered to the right tray. Select the bypass tray.
Page 395: Special Modes
SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
Page 396 Special modes menu (2nd screen) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 86) [Image Edit] key ☞ [Image Edit] KEY (page 104) [Color Adjustments] key ☞ [Color Adjustments] KEY [Quick File] key This saves a job in the Quick File folder of the document filing function.
Page 397 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
Page 398: Adding Margins (Margin Shift)
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Margin shift positions Left edge...
Page 399 To cancel scanning of the original and copying... Press the [STOP] key ( Rotation copy cannot be used in combination with margin shift. To cancel the margin shift setting... Touch the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Margin Shift Setting The default margin shift setting can be set from 0"...
Page 400: Erasing Peripheral Shadows (Erase)
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Shadows appear here Erase modes Edge Erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Page 401 To cancel scanning of the original and copying... Press the [STOP] key ( If a ratio setting is used in combination with an erase setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 1" (20 mm) and the image is reduced to 50%, the erase width will be 1/2" (10 mm). To cancel the erase setting...
Page 402: Copying Each Facing Page Of Abound Document (Dual
COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document Color Mode...
Page 403: Pamphlet Copy
Special Modes Margin Shift Erase Pamphlet Copy Build Transparency Covers/Inserts Inserts Book Copy Tab Copy To cancel scanning of the original and copying... Press the [STOP] key ( • When using dual page copy, the original must be placed on the document glass. •...
Page 404 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 405 Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Pamphlet Copy Cover Setting Paper Tray Bypass Tray 11x17 Plain • If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. • When the cover paper is fed from the inserter, the cover cannot be copied on. To cancel cover settings...
Page 406 Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding To cancel scanning of the original and copying... Press the [STOP] key ( • To make pamphlet copies of a book or other bound original, use the book copy function. • When the pamphlet copy function is selected, 2-sided copying mode is automatically selected. When settings are selected that prevent 2-sided copying, the pamphlet copy function cannot be used.
Page 407: Copying A Large Number Of Originals
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 408 To cancel scanning... Press the [STOP] key ( To cancel scanning... Press the [STOP] key ( Place next original. Press [Start]. When finished, press [Read-End]. To cancel copying... Press the [STOP] key ( If the Quick File Folder of document filing mode is full, copying in job build mode will be impeded. Delete unneeded files from the Quick File Folder.
Page 409: Using Two Machines To Make A Large Number Of Copies (Tandem Copy)
USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job. Master machine and slave machine In the following explanation, the master machine is the machine that is used to scan the originals.
Page 410 If an incorrect number of copies is set... Press the [CLEAR] key ( • To cancel scanning... Press the [STOP] key ( • To cancel tandem copying... Touch the [STOP] keys ( Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set.
Page 411 In this situation... A punch module is installed on the master machine but not on the slave machine. • Copying without punching: tandem copy is possible. • Copying with punching: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key.
Page 412: Using A Different Paper Type For Covers (Covers/Inserts)
USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
Page 413: Inserting Covers In Copies
INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document.
Page 414 Covers/Inserts Front Cover Setting Paper Tray Bypass Tray 8½x11 Plain • If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted. • When the cover paper is fed from the inserter, the cover cannot be copied on. To cancel cover settings...
Page 415: Settings)
Special Modes Covers/Inserts Cover Setting Insertion Front Cover Insertion Back Cover Tray Settings To cancel scanning and copying... Press the [STOP] key ( • This function cannot be used in combination with the saddle stitch function. • The document glass cannot be used. •...
Page 416: Inserting Insert Sheets In Copies (Insert Settings)
INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.
Page 417 Covers/Inserts Insertion Type A Settings Paper Tray Bypass Tray 8½x11 Plain • If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted. •...
Page 418 Special Modes Covers/Inserts Cover Setting Insertion Front Cover Insertion Back Cover Tray Settings Covers/Inserts Insertion Settings Insertion Insertion Type A Type B Bypass Tray 2 Tray 8½x11 8½x11 Plain Plain • If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted.
Page 419 Special Modes Covers/Inserts Cover Setting Insertion Front Cover Insertion Back Cover Tray Settings To cancel scanning and copying... Press the [STOP] key ( • Use the same size of paper for the inserts as for the copies. • Up to 100 insert sheets can be added. Note that two insert sheets cannot be inserted between the same two pages. •...
Page 420: Changing Cover/Insert Settings
CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 Select the special modes.
Page 421 Example: Touch insert A at page 4 Covers/Inserts Page Layout Insertion Insertion Type A Type B Icons : Copy on front side only : Copy on reverse side only : 2-sided copy : Do not copy For inserts, the insertion page also appears. * represents a page number.
Page 422 Covers/Inserts Insertion Modify Insertion Insertion Type A Type B Bypass Tray 2 Tray 8½x11 8½x11 Plain Plain Special Modes Covers/Inserts Cover Setting Insertion Front Cover Insertion Back Cover Tray Settings Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured.
Page 423: Adding Inserts When Copying On Transparency Film (Transparency Inserts)
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 424 Special Modes Transparency Inserts Paper Tray Print on Insert Sheets Tray2 8½x11 Plain Select insert paper that is the same size as the transparency film. To cancel scanning and copying... Press the [STOP] key ( • The number of copies cannot be selected in this mode. •...
Page 425: Copying Multiple Originals Onto One
COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
Page 426 (3) (2) Special Modes Multi Shot 2in1 4in1 To cancel scanning and copying... Press the [STOP] key ( When using the multi shot function, the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet. The minimum possible reduction ratio is 25%. The original size, paper size, and selected number of original pages may require that the ratio be less than 25%.
Page 427: Copying A Pamphlet (Book Copy)
COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the center to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 428 Special Modes Book Copy Right Left Binding Binding Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator). Book Copy Cover Setting Paper Tray Bypass Tray 11x17 Plain • If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. •...
Page 429 Special Modes Book Copy Right Left Binding Binding To cancel scanning... Press the [STOP] key ( To cancel scanning... Press the [STOP] key ( Touch the [OK] key. You will return to the base screen of copy mode. Cancel Cover Setting Place the original face down on the document glass.
Page 430 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning and copying... Press the [STOP] key ( • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four.
Page 431: Copying Captions Onto Tab Paper
COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from both tray 3 and the bypass tray. The following explanation uses the bypass tray as an example.
Page 432 Tab copying with a right binding Originals Originals Final image Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Tab Copy] key.
Page 433 The width of the tab paper can be as wide as 8-1/2" x 11" paper (8-1/2") plus 5/8" (or A4 width (210 mm) plus 20 mm). To cancel scanning and copying... Press the [STOP] key ( To cancel tab copy... Touch the [Cancel] key in the screen of step 3.
Page 434: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Originals Front Back...
Page 435 Special Modes Card Shot (1~8 1/2) inch (1~8 1/2) inch To cancel scanning... Press the [STOP] key ( To cancel scanning... Press the [STOP] key ( Place next original. Press [Start]. When finished, press [Read-End]. To cancel copying... Press the [STOP] key ( Select card shot settings.
Page 436 • The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot... Touch the [Cancel] key in the screen of step 4.
Page 437: Printing The Date And A Stamp On
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 438: General Procedure For Using
GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 439: Stamp
Special Modes Stamp Date Stamp Page Text Numbering Special Modes Stamp Date Stamp Page Text Numbering Special Modes Stamp Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts • When copying on covers/inserts is not selected, printing will not take place even if a checkmark appears. •...
Page 440 • If you selected printing in color, press the [COLOR START] key ( [BLACK & WHITE START] key ( • If a color print setting is selected, the copy will be counted as a full color copy even if it is black & white. To cancel scanning and copying...
Page 441: Set The Date Format
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 1, 2006 in the top right corner of the paper. Touch the [Date] key in the stamp selection screen.
Page 442 Stamp Date YYYY/MM/DD MM/DD/YYYY DD/MM/YYYY MM DD, YYYY • If you select a date that does not exist (such as Feb. 30), the [OK] key will be grayed out to prevent entry. • Changing the date here will not change the date that is set in the machine using "Clock" in the system settings. Stamp Date YYYY/MM/DD...
Page 443: Stamping Copies (Stamp)
STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 444 Stamp Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY • If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( •...
Page 445: Page Numbering
PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, color, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 446 Stamp Page Numbering Page Numbering Format 1,2,3.. (1),(2),(3).. P.1,P.2,P.3.. -1-,-2-,-3-.. <1>,<2>,<3>.. 1/5,2/5,3/5.. • If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( • If page numbers are printed in color on black and white copies, the copies will be included in the full color count. Stamp Page Numbering Page Numbering Format...
Page 447 Stamp Page Number Auto Manual First Number Printing Starts from Page Stamp Covers/Inserts Counting Count Front Cover Count Inserts Count Back Cover • When the checkboxes are selected counted as one page in the case of 1-sided copying, or two pages in the case of 2-sided copying. However, when the body sheets are 1-sided copies and the inserted sheets are 2-sided copies, each body sheet is counted as one page and each inserted sheet is counted as two pages.
Page 448 • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 449: Printing Text On Copies (Text)
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2006 Planning Meeting" in the top left corner of the paper Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 450 Stamp Text AAA AAA Pre-Set Recall Store/Delete • If you selected a color other than [Bk (Black)], press the [COLOR START] key ( WHITE START] key ( • If the text is printed in color on a black and white copies, the copies will be included in the full color count. Stamp Text AAA AAA...
Page 451 Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp Text Pre-Set Recall Store/Delete Stamp Text Store/Delete No.02 BBB BBB No.01 AAA AAA No.03 CCC CCC No.04 DDD DDD No.05 No.06...
Page 452 Stamp Stamp Text Text Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 No.05 No.06 No.07 No.08 No.09 No.10 Touch the [Back] key. You will return to the screen of step 2. Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES (Text)"...
Page 453: Checking The Stamp Layout (Layout)
CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Special Modes Special Modes Date Stamp Page Text Numbering The [Layout] key can only be touched when stamp items have been selected. Stamp Layout AAA AAA...
Page 454 Stamp Move Select the location to move the selected item. If you wish to swap the position of the selected stamp item with the position of another stamp item, temporarily move either one of the items to an unoccupied position and then switch the print positions. Stamp Move Select the location to move the selected item.
Page 455: [Image Edit] Key
[Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Stamp Image Edit Quick File File Mixed Size Slow Scan Original Mode [Photo Repeat] key ☞...
Page 456: Repeating Photos On A Copy
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size)) on a single sheet of copy paper as shown below.
Page 457 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 104) Image Edit Photo Repeat Original Size A4/8½x11 130x 90mm...
Page 458: Creating A Large Poster (Multi
CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (8-1/2" x 11" (A4) size) Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 459 Ready to scan for copy. Copies will be delivered in 2 parts. Image Edit M.Page Enlarge Enlargement Size Original Size (Inch) 22x17 11x17 22x34 8½x14 34x44 8½x11 44x68 An A size original cannot be enlarged to a B size, and a B size original cannot be enlarged to an A size. Set the enlargement size and the original size.
Page 460 Image Edit M.Page Enlarge Enlargement Size Original Size (Inch) 22x17 11x17 22x34 8½x14 34x44 8½x11 44x68 To cancel scanning and copying... Press the [STOP] key ( • The original must be placed on the document glass. • Overlap of sections of image •...
Page 461: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 462: Copying 11" X 17" Originals With No Edge Cut-Off (11" X 17" Full Bleed)
COPYING 11" x 17" ORIGINALS WITH NO EDGE CUT-OFF (11" x 17" Full Bleed) This feature lets you copy an entire 11" x 17" (A3) size original at full size with no image cut-off at the edges. 12" x 18" (A3W) size paper is used, which is slightly larger than 11" x 17" (A3) size. 11"...
Page 463 To cancel scanning and copying... Press the [STOP] key ( • The original must be placed on the document glass. • The copy ratio is 100% when this function is used. The ratio cannot be changed. • The punch function cannot be used. To cancel 11x17 Full Bleed...
Page 464: Copying In The Center Of The Paper
COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 465 To cancel scanning and copying... Press the [STOP] key ( • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centering...
Page 466: Reversing White And Black In A Copy (B/W Reverse)
REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 467 When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted.
Page 468: [Color Adjustments] Key
[Color Adjustments] KEY When the [Color Adjustments] key is touched in the 3rd special modes menu screen, the color adjustments menu screen opens. Color adjustments menu screen Special Modes Stamp Image Edit Quick File File Mixed Size Slow Scan Original Mode [RGB Adjust] key ☞...
Page 469: Adjusting Red/Green/Blue In Copies (Rgb Adjust)
ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), or B (blue). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 470: Adjusting The Sharpness Of An Image (Sharpness)
To cancel the sharpness setting... Touch the [Cancel] key in the screen of step 3. (page 117) Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. (2) Touch the [OK] key. Cancel Sharp Press the [COLOR START] key ( Copying will begin.
Page 471: Whitening Faint Colors In Copies (Suppress Background)
WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key.
Page 472 To cancel scanning and copying... Press the [STOP] key ( To cancel a suppress background setting... Touch the [Cancel] key in the screen of step 3. Press the [COLOR START] key ( Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original.
Page 473: Adjusting The Color (Color Balance)
ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. Light Color Adjustments Color Balance Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 474 Color Adjustments Color Balance To return the color balance values to the default settings... Touch the key. The values of all eight gradations will return to the default color balance values. The default color balance values are set in "Initial Color Balance Setting" in the system settings (administrator). To cancel scanning and copying...
Page 475: Adjusting The Brightness Of A Copy (Brightness)
ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 476: Adjusting The Intensity Of A Copy
ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key.
Page 477: Checking Copies Before Printing
CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 478 Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( To cancel copying... Press the [STOP] key ( Press [End] to continue. To make a proof copy again, press [Start].
Page 479 Proof Copy Color Mode Paper Select Output Special Modes • To change the number of sets printed, set the desired number of copies (sets) with the numeric keys. After changing the number of sets, touch the [End] key in the touch panel (not the [START] key) to print the sets. •...
Page 480: Copying Originals Of Different Sizes
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when 8-1/2" x 14" (B4) originals are mixed in with 11" x 17" (A3) originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. There are two settings for mixed size originals.
Page 481 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Mixed Size Original] key. ☞ Special modes menu (2nd screen) Special Modes Mixed Size Original Same Width Different Width To cancel scanning and copying...
Page 482: Copying Thin Originals (Slow Scan Mode)
COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Indicator line If the originals are inserted with too much force, they may crumple and misfeed. Special Modes Stamp Image Edit...
Page 483 The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 484: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS This chapter explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 485 • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 486: Job Status Screen
JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 487: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 488: Canceling A Job That Is Waiting In The Queue
Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 489: Giving Priority To A Job In The Queue
GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Touch the key of the urgent job and then touch the [Priority] key.
Page 490: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 11"...
Page 491: Storing (Editing/Deleting) A Job
STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. LOGOUT Job Programs Press program number. Recall Job Programs Press program number. Recall Editing or deleting a job program... When a highlighted numeric key is touched, the following screen appears.
Page 492 To store, make selections and press [OK], to delete, press [Cancel]. Color Mode Full Color Exposure 8½x11 8½x11 Auto 11x17 8½x14 Copy Ratio Original 100% Auto The number of copies cannot be stored. Select the copy settings that you wish to Cancel store in the job program and touch the Special Modes...
Page 493: Appendix
APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages. Covers • 1-sided copying of 1-sided originals • 1-sided copying of 2-sided originals Inserts •...
Page 494 Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying 2-sided No copying...
Page 495 Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying 2-sided No copying...
Page 496 Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying 2-sided No copying...
Page 497 Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying 2-sided No copying...
Page 498 Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown. (when "Insertion Page" is set to "3" in the insertion settings of the insert settings in the special modes) 1st page 2nd page Insert...
Page 499 Copier Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-CPY-Z2...
Page 500 TABLE OF CONTENTS ABOUT THIS MANUAL ......3 • MANUALS PROVIDED WITH THE MACHINE . . . 3 BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS .
Page 501: About This Manual
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 502 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...
Page 503: Before Using The Machine
BEFORE USING THE MACHINE This chapter provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR When a finisher is installed Finisher / saddle stitch finisher* This can be used to staple output. The saddle stitch finisher can automatically staple output at the center line and fold the pages to create a pamphlet.
Page 504 (10) Tray 1 (left side) This holds paper. Up to 1200 sheets of paper can be loaded. ☞ TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (11) Tray 2 (right side) This holds paper. Up to 800 sheets of paper can be loaded.
Page 505: Interior
INTERIOR When a finisher / saddle stitch finisher is not installed (16) Paper pass unit* This transfers output to the finisher or saddle stitch finisher. (17) Toner cartridges These contain toner for printing. When the toner runs out in a cartridge, the cartridge of the color that ran out must be replaced.
Page 506: Automatic Document Feeder And Document Glass
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Document feeding area cover Open to remove a misfed original. Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original. ☞ PLACING THE ORIGINAL Document feeder tray Place originals in this tray.
Page 507: Side And Back
SIDE AND BACK USB connector (A type) This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. USB connector (B type ) A computer can be connected to this connector to use the machine as a printer.
Page 508: Operation Panel
OPERATION PANEL Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
Page 509 [LOGOUT] key ( Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line. ☞ USER AUTHENTICATION (10) [#/P] key ( When using the copy function, press this key to use a job program.
Page 510: Touch Panel
TOUCH PANEL The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different. Using the touch panel Example 1 DOCUMENT COPY IMAGE SEND FILING Job status screen. Print Job Scan to Fax Job Job Queue Sets / Progress Copy...
Page 511 Example 4 Color Mode Full Color Exposure 8½x11 8½x11 Auto 11x17 8½x14 Copy Ratio Original Paper Select 100% Auto 8½x11 When at least one special mode is selected, the key appears in the base screen. The above explanations do not apply to the system settings. For information on the screens and procedures for using the system settings, see the System Settings Guide.
Page 512: System Bar
SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. Job status display The first four jobs in progress or reserved are indicated by icons. The icons are as follows. Print job Scan to E-mail Scan to...
Page 513: Print/Send Status (Job Status)
PRINT/SEND STATUS (JOB STATUS) This screen appears when the [JOB STATUS] key on the operation panel is pressed. The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is used to check jobs, move a job to the top of the job queue, or delete a job.
Page 514: Turning The Power On And Off
TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover (lower) is opened. The other power switch is the [POWER] key ( Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
Page 515: Energy Save Functions
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 516: User Authentication
USER AUTHENTICATION When the administrator of the machine has enabled user authentication, either of the two screens shown below will appear. If either screen appears, enter the user number or login name and password that you received from the administrator. User Authentication When controlled by user number AUTHENTICATION BY USER NUMBER...
Page 517 LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically.
Page 518: Authentication By Login Name / Password
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. User Authentication Login Name User Name Password Auth to: Login Locally...
Page 519 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally • When an LDAP server has been stored, [Auth to:] can be changed. • If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name.
Page 520 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally (Different items will appear in the screen when LDAP authentication is used.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 521: Home Screen
HOME SCREEN When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears.
Page 522: Loading Paper
LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The trays are identified by the names indicated below. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Safety Guide and "Paper Tray Settings"...
Page 523: Useable Paper
• SHARP standard plain paper (21 lbs. (80 g/m • Pain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 524: Paper That Cannot Be Used
• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 525: Tray Settings For Tray 1 And Tray 2
TRAY SETTINGS FOR TRAY 1 AND TRAY 2 LOADING PAPER Up to 1200 sheets of 8-1/2" x 11" or A4 size paper can be loaded in tray 1. Up to 800 sheets of 8-1/2" x 11" or A4 size paper can be loaded in tray 2. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings"...
Page 526: Changing The Paper Size
If you loaded a different type of paper than was loaded previously, change the paper type setting as explained in "Paper Tray Settings" in the System Settings Guide. Do not place heavy objects on the tray or press down on the tray. System Settings: Paper Tray Settings Change these settings when you change the size or type of paper loaded in a tray.
Page 527 When attaching the paper size guide, make sure that the top and bottom of the guide are aligned to the same paper size. If the top and bottom of the paper size guide are not aligned to the same paper size, skewed feeding and misfeeds will result. •...
Page 528: Tray Settings For Tray 3 And Tray 4
TRAY SETTINGS FOR TRAY 3 AND TRAY 4 LOADING PAPER AND CHANGING THE PAPER SIZE Up to 500 sheets of 5-1/2" x 8-1/2"R to 12" x 18" (A5R to A3W) size paper can be loaded in tray 3. Up to 500 sheets of 7-1/4"...
Page 529: Loading Tab Paper
• If you loaded a different type of paper than was loaded previously, change the paper type setting as explained in "Paper Tray Settings" in the System Settings Guide. • If you loaded 8K, 16K, or 16KR size paper, or loaded a non-standard size of paper in tray 3, change the paper size setting as explained in "Paper Tray Settings"...
Page 530: Loading Transparency Film
[Example] Make sure that the positions of the tabs correspond with the originals as shown below. Loading transparency film When loading transparency film, load the film in the vertical orientation with the rounded corner at the top right. Pull out the tray and attach the guide. Slide the guide plate to the position of the bottom edge of the tab paper and attach the guide so that it covers the guide plate.
Page 531: Tray Settings Of Tray
Settings" in the System Settings Guide. The paper size of the large capacity tray (MX-LCX2) can only be changed by a service technician. If you need to change the paper size, consult your dealer or nearest SHARP Service Department. Indicator...
Page 532: Loading Paper (Mx-Lcx3)
If you loaded a different type of paper than was loaded previously, change the paper type setting as explained in "Paper Tray Settings" in the System Settings Guide. Do not place heavy objects on the tray or press down on the tray. System Settings: Paper Tray Settings Change these settings if you have loaded a different type of paper in the tray.
Page 533 Caution When placing paper, do not insert your fingers into the openings in the paper table. Do not insert spare paper or other objects into openings inside the tray. If you loaded a different type of paper than was loaded previously, change the paper type setting as explained in "Paper Tray Settings"...
Page 534: Changing The Paper Size (Mx-Lcx3)
CHANGING THE PAPER SIZE (MX-LCX3) To change the paper size of the large capacity tray (MX-LCX3), follow the procedure below. This procedure only explains how to change the paper size. For the procedures for opening/closing the tray and loading paper, see "LOADING PAPER (MX-LCX3)"...
Page 535 Set the paper size and paper type. Be sure to change the paper size and paper type settings as explained in "Paper Tray Settings" in the System Settings Guide. If the paper size setting is not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur.
Page 536: Loading Paper In The Bypass Tray
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings"...
Page 537 Color Mode Full Color Exposure 8½x11 8½x11 Auto 11x17 8½x14 Copy Ratio Original 100% Auto 8½x11 Paper Select Paper Tray 8½x11 Plain 3. 11x17 4. 8½x14 Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Pre-Punched Color Heavy Paper 1 Thin Paper...
Page 538 Example: recycled paper has been selected Paper Select Bypass Tray Type/Size Setting Type 12x18,11x17,8½x14 Auto-Inch Recycled 8½x11,8½x11R,5½x8½R 7¼x10½R,A3,A4,B4,B5 A3W,A3,A4,A4R,A5R,B4 Auto-AB B5,B5R,216x330(8½x13) 11x17,8½x11 Custom Size Bypass Tray Type/Size Setting Size Input • When [Envelope] is selected, specify the size of the envelope. When finished, touch the [OK] key. •...
Page 539: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 540: Loading Envelopes
Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. Important points when using envelopes •...
Page 541: Fusing Unit Pressure Adjusting Levers
Fusing unit pressure adjusting levers It may happen that creases, color deviations, or smudging may occur even when envelopes within the specifications are used. This problem can be alleviated by shifting the fusing unit pressure adjusting levers from the regular pressure position to the low pressure position.
Page 542: Originals
ORIGINALS This chapter explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
Page 543 Indicator line • Originals of different sizes can be placed together in the automatic document feeder. In this case, select "Mixed Size Original" in the special modes of the mode you are using. For the procedures for inserting mixed size originals and the sizes that can be inserted, see the Copier Guide, the Scanner Guide, and the Facsimile Guide.
Page 544: Placing The Original On The Document Glass
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 11" (height) x 17" (width) A3: 297 mm (height) x 420 mm (width) Non-standard sizes 297 mm (height) x 432 mm (width) Do not place any objects under the original size detector.
Page 545 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. The automatic document feeder cannot be closed correctly in this state.
Page 546: Peripheral Devices
PERIPHERAL DEVICES This chapter describes the peripheral devices that can be used with the machine and explains how to use the finisher, saddle stitch finisher, and inserter. PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
Page 547: Finisher / Saddle Stitch Finisher
FINISHER / SADDLE STITCH FINISHER The finisher and saddle stitch finisher are equipped with the offset function, which offsets each set of output from the previous set, and the staple sort function, which staples each set of output. The saddle stitch finisher is also equipped with the pamphlet staple function, which automatically staples and folds each set of output at the centerline.
Page 548: Supplies
SUPPLIES The finisher and saddle stitch finisher require the following staple cartridge: • Staple cartridge (approx. 5000 staples x 3 cartridges) (for both the finisher and saddle stitch finisher) AR-SC2 The saddle stitch finisher also requires the following special staple cartridge for the saddle stitch unit. •...
Page 549: Finisher / Saddle Stitch Finisher Maintenance
FINISHER / SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the cartridge in the finisher When staples remain, the staple cartridge cannot be removed. Do not remove the seal from the cartridge before inserting the cartridge into the case.
Page 550 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. Pull the seal that holds the staples straight out. Push the staple case firmly back in. Push the staple case in until it clicks into place. Close the front cover.
Page 551 Replacing the staple cartridges in the saddle stitch unit Open the front cover. Grasp the handle on the saddle stitch unit and pull it slowly out until it stops. Pull the staple unit in the saddle stitch unit out and then rotate it up. Grasp the left and right side of each empty staple cartridge and remove the cartridges.
Page 552 Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly. Push the saddle stitch unit in. Close the front cover of the saddle stitch finisher.
Page 553 Removing a staple jam from the finisher To remove a staple jam, remove the staple case from the finisher unit and then follow the steps below. To remove or reinsert the staple case of the finisher unit, see Make a test print or copy in staple sort mode to verify that stapling takes place correctly. "Replacing the cartridge in the Lower the lever at the front end of the staple case and remove the jammed...
Page 554: Replace The Staple Cartridge
Removing a staple jam from the saddle stitch unit To remove a staple jam from the saddle stitch unit, remove the staple cartridge and then follow the steps below. To remove the staple cartridge from the saddle stitch unit or replace the saddle stitch unit, see cartridges in the saddle stitch unit"...
Page 555: Punch Module
PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher or saddle stitch finisher is required. Discarding punch waste Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste.
Page 556: Inserter
INSERTER The inserter enables blank sheets or printed sheets to be added to copy and print output as covers or inserts without performing printing. The inserter also allows feeding of heavy paper that cannot be fed from the other trays. Sets of printed paper that have not been stapled or punched can be fed one at a time from the inserter for stapling or punching.
Page 557: Loading Paper
LOADING PAPER When loading paper in the inserter, load the paper face up. Up to 100 sheets can be inserted. If the paper has a top edge and bottom edge, load in the same top-bottom orientation as the original. Adjust the paper guide on the paper tray to the width of the paper.
Page 558: Manually Operating The Inserter
MANUALLY OPERATING THE INSERTER The inserter can be used for stapling or punching without performing a copy operation. These functions are selected at the operation panel of the inserter. [PUNCH] key ( When a punch module is installed on the finisher or saddle stitch finisher, punch holes can be added to blank paper or printed paper.
Page 559 Alarm display If the indicator of the [START] key ( key ( ) is pressed. For more information on blinking and lit indicators, see "Alarm display of the inserter" in the Troubleshooting. Touch the [START] key ( Make sure that the [START] key ( green and then press the [START] key ( ) is off or blinks after loading paper, operation will not begin when the [START] ) indicator is illuminated...
Page 560: Maintenance
MAINTENANCE This chapter explains how to clean the machine and replace the toner cartridges and the waste toner box. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Page 561 Scanning area If colored lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this area, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.
Page 562 Clean the document scanning area in the automatic document feeder with the glass cleaner. (1) Open the scanning area cover on the automatic document feeder. Push in the release switch to release the cover. (2) Clean the scanning area in the automatic document feeder.
Page 563: Cleaning The Main Charger Of The Photoconductive Drum
CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or colored lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the drum. Charger cleaner Open the front cover (lower).
Page 564: Cleaning The Bypass Feed Roller
• If this does not solve the problem, pull the knob out and push it back in 2 more times. • When pulling and pushing the knob to clean the charger, pull and push the knob slowly from one end to the other. CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent.
Page 565: Cleaning The Laser Unit
CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (colored lines) may form in the printed image. Identifying lines (colored lines) caused by a dirty laser unit • Colored lines always appear in the same place. (The lines are never black.) •...
Page 566 Put the removed cleaner back on the inner cover. After replacing the cleaner, be sure to close the inner cover. Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool close to where the cleaner is attached.
Page 567 Holes to be cleaned Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. (2) Insert the cleaning tool all the way into the hole and then pull it back out.
Page 568 Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the center of the cleaning tool and slowly press up from below.
Page 569: Replacing The Toner Cartridges
REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. Toner supply is low.) Ready to scan for copy. Change the toner cartridge.) When the message appears in the message display, replace the toner cartridge for the indicated color.
Page 570 Locations of color toner cartridges (C) (D) (A): Yellow (B): Magenta (C): Cyan (D): Black 1 (E): Black 2 If a finisher / saddle stitch finisher is not installed, open the toner cover as shown. Open the front cover (upper). Pull the toner cartridge toward you.
Page 571 • Store toner cartridges out of the reach of small children. • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 572: Replacing The Waste Toner Box
REPLACING THE WASTE TONER BOX The waste toner box collects excess toner that is produced during printing. When the waste toner box becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the waste toner box. •...
Page 573 Caution • Do not throw the waste toner box into a fire. Toner may fly and cause burns. • Store the waste toner box out of the reach of small children. When replacing the waste toner box, be aware that it may soil your clothes or the immediate surroundings. Close the waste toner box compartment cover.
Page 574: Entering Text
ENTERING TEXT This chapter explains the text entry screen. FUNCTIONS OF THE MAIN KEYS This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The Caps [Caps] key is convenient when you wish to enter all capital letters.
Page 575: Entering Text From An External
The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest SHARP Service Department.
Page 576 User's Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-US-USR-Z2...

This manual is also suitable for:

Mx-6200n Mx-7000n

Sharp MX-5500N User Manual

Model: MX-5500N MX-6200N MX-7000N System Settings Guide

About this Manual

1 System Settings

Common Operation Methods

2 System Settings (General)

Accessing the System Settings (General)

System Settings (General) List

Paper Tray Settings

Total Count

Default Settings

List Print (User)

Item

Paper Tray Settings

Item

Address Control

Item

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

USB-Device Check

User Control

Accessing the System Settings (Administrator)

3 System Settings (Administrator)

System Settings (Administrator) List

Device Control

Factory Default Setting Page

Factory Default Setting

Factory Default Setting Page

Document Filing Settings

User Control

Energy Save

Operation Settings

Device Control

Copy Function Settings

Network Settings

Printer Settings

Image Send Settings

Document Filing Settings

List Print (Administrator)

Security Settings

Enable/Disable Settings

Change Administrator Password

Product Key

Initialize And/Or Store Settings

System Settings for Fax (General) List

4 System Settings for Fax

Address Control

Fax Data Receive/Forward

System Settings for Fax (Administrator) List

Image Send Settings

Model: MX-5500N MX-6200N MX-7000N Document Filing Guide

1 Document Filing

3 Using Stored Files

Model: MX-5500N MX-6200N MX-7000N Scanner Guide

2 Entering Destinations

3 Transmitting an Image

4 Special Modes

8 Metadata Delivery

Quick Links

Chapters

Related Manuals for Sharp MX-5500N

Summary of Contents for Sharp MX-5500N