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Panasonic UF-490 Operating Instructions Manual
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Panasonic UF-490 Operating Instructions Manual

Panasonic UF-490 Operating Instructions Manual

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Operating Instructions

UF-490
Options
UE-403117
Before operating this equipment, please read
these instructions completely and keep these
operating instructions for future reference.
(For Facsimile)
English

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Summary of Contents for Panasonic UF-490

  • Page 1: Operating Instructions

    Facsimile Operating Instructions UF-490 Options UE-403117 Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference. (For Facsimile) English...

  • Page 2: Important Information

    IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future. Model No.

  • Page 3: Table Of Contents

    Table of Contents Getting to Know Your Machine Safety Information... Function Key... External View ... 10 Control Panel ... 11 Installing Your Machine Main Unit and Accessories... 13 Installing the Accessories ... 14 Installing the Drum Unit/Toner Cartridge Assembly ... 15 Loading the Recording Paper ...
  • Page 4 Table of Contents Sending Documents... 41 Receiving Documents... 57 Making Copies ... 66 Advanced Features Timer Controlled Communications ... 67 Polling ... 68 Program Keys ... 70 Access Code... 75 Distinctive Ring Detector (DRD) ... 77 PIN Code Access... 78 Fax Forward ...
  • Page 5 Network Features Sub-Addressing... 81 General Description... 81 Setting the Sub-Address into a One-Touch/ABBR. Dialling Numbers ... 82 Sending a Fax with Sub-Address ... 83 Printout Journals and Lists Journals and Lists... 84 General Description... 84 Transaction Journal... 84 Individual Transmission Journal (IND. XMT JOURNAL) ... 85 Communication Journal (COMM.

  • Page 6: Getting To Know Your Machine

    Safety Information denotes a potential hazard that could result in serious injury or death. WARNING • TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.

  • Page 7: Important Safety Instructions

    denotes hazards that could result in minor injury or damage to the machine. CAUTION • TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE. • DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
  • Page 8 Safety Information denotes hazards that could result in minor injury or damage to the machine. CAUTION Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.

  • Page 9: Function Key

    Function Key Any function can be started by first pressing pressing scroll keys repeatedly until the desired function appears on the display. and then enter the function number, or by FUNCTION Deferred Communication 1 = XMT Polling 1 = Polling Print List 1 = Journal (Print/View) 2 = Speed Dial List...

  • Page 10: External View

    External View Document Sub Tray Paper Tray Cover Paper Tray Control Panel Document Return Tray Handset (Available as an option, see page 112) Recording Paper Tray 1 For some countries, the handset may not be available because of the country’s regulation or NOTE specification.

  • Page 11: Control Panel

    Control Panel - Used to switch the machine into energy saving mode. (See page 35) - Used to set Normal, Lighter or Darker. (See page 39) - Used to set Standard, Fine, Super-Fine or Halftone. (See page 39) - Use this button when resetting all the previously set functions. One-Touch Keys (01-16) - Used for One-Touch Dialling.
  • Page 12 Control Panel LCD Display Indicates date and time, or the current status can be confirmed by one of the following colours. Green : Machine is activated for communication, printing data or scanning a document. Orange : Document(s) are set on ADF. The machine is ready to Accept or Perform a task.

  • Page 13: Installing Your Machine

    Installing Your Machine Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated. Machine Paper Tray Document Return Tray Operating Instructions 1 The Starter Toner Cartridge yields approx. 1,000 pages. (Based on 3% Black, ITU-T Image No. NOTE 1 Chart) 2 The Telephone Line Cable Adapter is available in certain countries only.

  • Page 14: Installing The Accessories

    Installing the Accessories Final Installed View Handset Cradle Stopper Handset [Available as an Option] Handset Cord [Available as an Option] NOTE Paper Tray Hook the projections into the holes on the machine. Handset Cradle [Available as an Option] Hook the projections into the square holes on the machine. Connect the cable into the TEL/HANDSET jack on the machine.

  • Page 15: Installing The Drum Unit/Toner Cartridge Assembly

    Installing the Drum Unit/Toner Cartridge Assembly Continued on the next page. Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside. Remove the protective seal. Note: Pull on the seal slowly and straight out.
  • Page 16 Installing the Drum Unit/Toner Cartridge Assembly 1 If you are replacing the Drum Unit or Toner Cartridge, it is recommended to clean the Printer NOTE Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on page 106.

  • Page 17: Loading The Recording Paper

    Loading the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications. (See page 111) How to Load the Recording Paper Paper Width Guide...

  • Page 18: Connecting The Telephone Line Cable And Power Cord

    Connecting the Telephone Line Cable and Power Cord Power Cord Plug one end of the power cord into an ordinary AC outlet and the other end into the receptacle on the rear of the machine. Warning: This apparatus must be properly grounded. Do not modify the AC outlet. Telephone Line Cable Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the Rear of the machine.
  • Page 19 Connecting the Telephone Line Cable and Power Cord External Telephone (Optional) You can connect an additional standard single line telephone to the machine.

  • Page 20: Setting The Dialling Method (Tone Or Pulse)

    Setting the Dialling Method (Tone or Pulse) Your machine can operate with either of two dialling methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialling method to Tone or Pulse, follow the procedure below.

  • Page 21: Adjusting The Volume

    Adjusting the Volume You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Volume You will hear the dial tone through the speaker.

  • Page 22: User Parameters

    User Parameters General Description Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time.

  • Page 23: Setting Your Logo

    Setting Your LOGO When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your transmission. Enter your LOGO (max. 25 characters and digits) by using the Keypad.

  • Page 24: Setting Your Character Id

    User Parameters Setting Your Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine’s display and the remote machine’s Character ID will appear on your display.

  • Page 25: Setting Your Id Number (Fax Telephone Number)

    Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine’s display and their ID Number will appear on your display.

  • Page 26: Entering Characters

    Entering Characters The Keypad also serves as character and symbol input key when recording LOGO, Character ID and station name. Select the desired characters according to the following table Keys Å Character Table Number of times key is pressed Ö È...

  • Page 27: Programming Your Machine

    Programming Your Machine One-Touch/Abbreviated Dialling Numbers Entering One-Touch/Abbreviated Dialling Numbers One-Touch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. To use these dialling methods, you must first store the telephone number using the following procedure. To enter a One-Touch key, follow the steps below (See Note 1) Enter the telephone number (up to 36 digits including pauses and spaces).
  • Page 28 One-Touch/Abbreviated Dialling Numbers Entering One-Touch/Abbreviated Dialling Numbers To set an Abbreviated Dialling Number, follow the steps below Enter the telephone number (up to 36 digits including pauses and spaces). 9 PAUSE 5 5 5 SPACE 2 3 4 5 Enter the station name using character keys (up to 15 characters).

  • Page 29: Editing One-Touch/Abbreviated Dialling Numbers

    One-Touch/Abbreviated Dialling Numbers Editing One-Touch/Abbreviated Dialling Numbers If you have to change or erase any of the One-Touch/Abbreviated dialling numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialling number Press for One-Touch Dialling Number. Press for ABBR. Dialling Number. Enter the station you wish to change.
  • Page 30 One-Touch/Abbreviated Dialling Numbers Editing One-Touch/Abbreviated Dialling Numbers To erase the settings of a One-Touch/ABBR Dialling number Press Press Enter the station you wish to erase. To return to standby, press NOTE for One-Touch Dialling Number. for ABBR. Dialling Number. STOP 1 If you make a mistake, use number, press CLEAR...

  • Page 31: Printing Out A Directory Sheet

    One-Touch/Abbreviated Dialling Numbers Printing Out a Directory Sheet After programming a one-touch dialling number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch keys under the Directory Sheet Cover.

  • Page 32: Customizing Your Machine

    Customizing Your Machine General Description Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully.

  • Page 33: Fax Parameter Table

    Fax Parameter Table Setting Parameter Number CONTRAST RESOLUTION STAMP MEMORY DIALLING METHOD HEADER PRINT HEADER FORMAT RCV’D TIME PRINT KEY/BUZZER VOLUME COMM. JOURNAL AUTO JOURNAL PRINT RECEIVE MODE OPERATOR CALL TIMER Continued on the next page... Customizing Your Machine Setting Comments Normal Setting the home position for the CONTRAST.
  • Page 34 Customizing Your Machine Fax Parameter Table Parameter OGM LENGTH (TAM I/F) SILENT DETECTION (TAM I/F) SUBSTITUTE RCV RECORDING PAPER SIZE PRINT REDUCTION REDUCTION RATIO POLLING PASSWORD STAMP AT MEM. XMT DRD SERVICE COPY REDUCTION Setting Setting Number 1 sec. Setting for the OGM length of your TAM from 1 to 60 seconds.
  • Page 35 Fax Parameter Table Setting Parameter Number ENERGY SAVER MODE DAYLIGHT TIME ACCESS CODE PIN CODE ACCESS REMOTE RECEPTION TELEPHONE LINE PSTN ACCESS CODE REMOTE DIAGNOSTIC DIAGNOSTIC PASSWORD SUB-ADDRESS PASSWORD FAX FORWARD COUNTRY CODE LANGUAGE Continued on the next page... Customizing Your Machine Setting Comments To reduce the power consumption in standby, select either...
  • Page 36 Customizing Your Machine Fax Parameter Table Parameter PC-FAX RCV MODE PRINT COLLATION SELF MAINTENANCE TIME MEMORY SIZE NOTE Setting Setting Number Print Upload & Print Upload Invalid Valid 00:00 - 23:00 (12:00) 1 The standard settings are printed on the Fax Parameter List. To print out Fax Parameter List, see page 94.

  • Page 37: Basic Operations

    Basic Operations Loading Documents Documents You Can Send In general, your machine will send any document printed on A4 size paper. Document Size Maximum Size Minimum Size 257 mm (See Note) 148 mm 128 mm 2000 mm Direction Note: The maximum document width that can be sent through the machine is 257mm. However, the effective scanning width is 208mm.

  • Page 38: How To Load Documents

    Loading Documents How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops.

  • Page 39: Basic Transmission Settings

    Basic Transmission Settings General Description You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows • Contrast • Resolution • Communication Journal After your document(s) have been sent, your machine will automatically return to the preset settings. Contrast Your machine is preset to Normal contrast.

  • Page 40: Communication Journal (Comm. Journal)

    Basic Transmission Settings Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows. When COMM. JOURNAL = OFF When COMM. JOURNAL = ON When COMM.

  • Page 41: Sending Documents

    Sending Documents General Description You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document(s) to multiple stations. • You have to retrieve the document immediately. • You want to take advantage of Dual Operation design. Use Direct Transmission if: •...

  • Page 42: Memory Transmission

    Sending Documents Memory Transmission Your machine quickly stores the document(s) into the machine’s memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically. Store document(s) in memory NOTE Transmit 1 If memory overflow occurs while storing document(s), the remaining document(s) on the ADF will be ejected.
  • Page 43 Memory Transmission Manual Number Dialling To dial the telephone number manually, follow the steps below. Set document(s) face down. Enter a telephone number from the keypad. (Up to 36 digits) You can also designate more that one destination. 5 5 5 1 2 3 4 The document(s) begin to store into memory.
  • Page 44 Sending Documents Memory Transmission One-Touch Dialling One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the One- Touch keys, see page 27. Press a One-Touch key (01 - 16). The document(s) begin to store into memory. Then starts dialling the telephone number.

  • Page 45: Directory Search Dialling

    Memory Transmission Directory Search Dialling Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialling numbers. Set document(s) face down. Enter the full station name or part of a station name by using the Keypad.
  • Page 46 Sending Documents Memory Transmission Multi-Station Transmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically.

  • Page 47: Direct Transmission

    Direct Transmission If your machine’s memory is full or you wish to send the document(s) immediately, use Direct Transmission. Manual Number Dialling (Direct Transmission) To dial the telephone number manually, follow the steps below. Set document(s) face down. Enter a telephone number from the keypad. 5 5 5 1 2 3 4 Your machine starts dialling the telephone number.
  • Page 48 Sending Documents Direct Transmission One-Touch Dialling (Direct Transmission) One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the One- Touch keys, see page 27. Press a One-Touch key (01 - 16). The display will show the One-Touch number and station name.
  • Page 49 Direct Transmission Abbreviated Dialling (Direct Transmission) Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated dialling number, see page 28. Set document(s) face down.
  • Page 50 Sending Documents Direct Transmission Directory Search Dialling (Direct Transmission) Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialling numbers. Enter the full station name or part of a station name by using the Keypad.

  • Page 51: Voice Mode Transmission

    Voice Mode Transmission If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialling For Off-Hook Dialling, follow the steps below. Set document(s) face down. Lift the fax handset or the external telephone and dial the telephone number from the keypad.

  • Page 52: On-Hook Dialling

    Sending Documents Voice Mode Transmission On-Hook Dialling For On-Hook Dialling, follow the steps below. You will hear dial tone through the monitor speaker. Dial the telephone number from the keypad. 5 5 5 1 2 3 4 When you hear a beep, NOTE Set document(s) face down.

  • Page 53: Transmission Reservation

    Transmission Reservation You can do the following while sending a document(s) from memory or receiving a document(s). • Reserve the next transmission into memory. (Up to 5 different files) • Reserve a priority transmission. Memory Transmission Reservation (Multi-Tasking) If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.
  • Page 54 Sending Documents Transmission Reservation Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.

  • Page 55: Redialling

    Redialling Automatic Redialling If a busy line is detected, the machine will redial the number up to 3 times at 3 minutes interval. During that time, a message will appear as shown to the right. Manual Redialling You can also redial the last dialed number manually by pressing To redial the last dialed number through memory Set document(s) face down.
  • Page 56 Sending Documents Redialling To redial the last dialed number through ADF Your machine starts to dial the last dialed number. NOTE Set document(s) face down. 1 While the unit is displaying "WAITING TO DIAL", you can press immediately. DOCUMENT SET MEMORY XMT? DOCUMENT SET 5551234...

  • Page 57: Receiving Documents

    1 Depending on the model of the Telephone Answering Machine (TAM) that is connected, some NOTE of the features may not be compatible with your fax machine operating in the TAM Interface mode. 2 If you are using the "Distinctive Ring Service" provided by your local telephone company, please note that the ring pattern for your fax number must match with the setting of Fax Parameter No.

  • Page 58: Telephone Mode

    Receiving Documents Telephone Mode When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually. Setting the Telephone Mode Change Fax Parameter No. 17 (RECEIVE MODE) to 1: Tel.

  • Page 59: Fax / Tel Auto Switching Mode

    Fax / Tel Auto Switching Mode When your machine is set to this mode, your machine will switch to document reception or voice communication automatically. Setting the Fax / Tel Auto Switching Mode Change Fax Parameter No. 17 (RECEIVE MODE) to 3: Fax / Tel SW.

  • Page 60: Fax Mode

    Receiving Documents Fax Mode When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received. Setting the Fax Mode Change Fax Parameter No. 17 (RECEIVE MODE) to 2: Fax. (See page 33) Operation of Fax Mode Your machine will begin receiving automatically when a fax call is received.

  • Page 61: Tam (Telephone Answering Machine) Interface Mode

    1. Remove the telephone line cable of your TAM from the wall jack. 2. Plug the telephone line cable of your TAM into the TEL jack on the rear of the fax machine as shown. Note: The connecting method for TAM may differ depending on the each country regulation.
  • Page 62 Thank you for calling. Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax signal (short beep) and prevents your TAM from recording blank (long silence) incoming message.

  • Page 63: Print Reduction

    Print Reduction This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem.

  • Page 64: Receiving Oversize Documents

    Receiving Documents Receiving Oversize Documents If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 10 mm (0.4 in) of the first page will be overlapped on top of the next page.

  • Page 65: Substitute Memory Reception

    Print Collation Mode The printing mechanism of the UF-490 is a Reverse Order Stacking construction. The UF-490 has a Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking.

  • Page 66: Making Copies

    Making Copies Your machine has a copy function which can make single or multiple copies. Enter the number of copies. The machine stores the document, then prints the copies. NOTE Set document(s) face down. 1 The copy will be reduced automatically depending on the length of the original document. If you wish to be prompted for the reduction ratio when making copies, change the setting of Fax Parameter No.

  • Page 67: Advanced Features

    Advanced Features Timer Controlled Communications General Description You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 5 built-in timers can be set for deferred communication. Deferred Transmission Set document(s) face down. Enter the start time from the keypad and press (Use a 4-digit, 24-hour clock) (11:30 p.m.) and...

  • Page 68: Polling

    Polling General Description Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

  • Page 69: To Poll Documents From Another Station

    To Poll Documents from Another Station The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling password before polling. (See page 68) Enter a 4-digit polling password. (See Note 2) 1 1 1 1 Dial by any combination of the following methods: •...

  • Page 70: Program Keys

    General Description Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission sequence or an additional One-Touch key.

  • Page 71: Setting For Deferred Transmission

    Setting for Deferred Transmission To set a Program Key for deferred transmission Enter the Key Name (up to 15 characters) by using the Character keys. (See page 26) Ex: PROG. A and press Enter the starting time using 4 digits. (11:30 p.m.) and press 2 3 3 0 Enter the station numbers by using One-Touch Key or...

  • Page 72: Setting For Polling

    Program Keys Setting for Polling To set a Program Key for polling Enter the Key Name (up to 15 characters) by using the Character keys. (See page 26) Ex: PROG. A and press Enter a 4-digit polling password. 1 1 1 1 Enter the station numbers by using One-Touch Key or ABBR You may use the...

  • Page 73: Setting For One-Touch Key

    Setting for One-Touch Key To set a Program Key for One-Touch Key Enter the station name (up to 15 characters) by using the Character keys. (See page 26) Ex: PROG. A and press Enter a telephone number (up to 36 digits including pauses and spaces).

  • Page 74: Changing Or Erasing The Program Key Settings

    Program Keys Changing or Erasing the Program Key Settings To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 70 to 73. • Start time or station(s) for deferred transmission • Station(s) for polling •...

  • Page 75: Access Code

    Access Code General Description The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again.

  • Page 76: Operating Your Machine With The Access Code (Restrict All Operations)

    Access Code Operating Your Machine with the Access Code (Restrict All Operations) Enter the Access Code. 1 2 3 4 Now you can operate the machine normally. Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only) The machine can restrict the operation of setting and printing the Fax Parameters only.

  • Page 77: Distinctive Ring Detector (Drd)

    Distinctive Ring Sound At Your Location with Distinctive Ring Service Ring..Ring...Ring..Ring A person recognizes the call is for the fax machine by the double ring pattern sound. Ring..Ring...Ring..Ring The fax machine distinguishes the call is for the fax by the double ring pattern and answers automatically.

  • Page 78: Pin Code Access

    PIN Code Access General Description If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialling. Selecting the Access Method (Prefix or Suffix) for suffix code.

  • Page 79: Dialling With A Pin Code

    Dialling with a PIN Code Set document(s) face down. Dial by any combination of the following methods: • One-Touch Dialling • Abbreviated Dialling • Manual Number Dialling, press station is entered (up to 7 stations) • Directory Search Dialling, press station is entered (For details, see pages 43 to 45.) If you want to confirm the number of stations you have...

  • Page 80: Fax Forward

    Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialling number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialling number. This function is convenient when you would like to receive faxes in another place (i.

  • Page 81: Network Features

    Network Features Sub-Addressing General Description The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of HydraFax/LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub- Address.

  • Page 82: Setting The Sub-Address Into A One-Touch/Abbr. Dialling Numbers

    Sub-Addressing Setting the Sub-Address into a One-Touch/ABBR. Dialling Numbers Press Press Press a One-Touch key (01 - 16). Enter the telephone number, press Sub-Address (up to 20 digits). (Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-Address) Ex: Telephone number = 5551234, Sub-Address =2762 Enter as: And then continue to enter the station name.

  • Page 83: Sending A Fax With Sub-Address

    Sending a Fax with Sub-Address FLASH to separate the Telephone number and the Sub-Address. Set document(s) face down. Enter the telephone number, press Sub-Address (up to 20 digits). (Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-Address) Ex: Telephone number = 5551234, Sub-Address =2762 Enter as: 5 5 5 1 2 3 4...

  • Page 84: Printout Journals And Lists

    Journals and Lists General Description To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No.

  • Page 85: Individual Transmission Journal (Ind. Xmt Journal)

    Individual Transmission Journal (IND. XMT JOURNAL) An Individual Transmission Journal contains the information on the latest transmission. Journals and Lists IND. JOURNAL? * PRINTING *...
  • Page 86 Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) Sample Transaction Journal ***************** -JOURNAL- ************************* DATE 10-DEC-2001 ***** TIME 15:00 ********* COMM. PAGES 005/005 000/005 STOP 001/001 *003 002/002 003/003 ************************************ -HEAD OFFICE Sample Individual Transmission Journal (IND. XMT JOURNAL) ************** -IND.
  • Page 87 Individual Transmission Journal (IND. XMT JOURNAL) Explanation of Contents Printout date Printout time Journal number Communication result Number of pages transmitted or received File number Duration of communication Type of communication Remote station identification (10) Communication date (11) Communication start time (12) Diagnostic (13) Own LOGO (14) Own ID number...

  • Page 88: Communication Journal (Comm. Journal)

    Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. Only) in Function 8-1 or Fax Parameter No. 12. (See page 33) Sample COMM.
  • Page 89 Communication Journal (COMM. JOURNAL) Explanation of Contents Indication of communication mode Start time of communication End time of communication File number Station number Communication result Abbreviated number or mark Recorded name One-Touch, ABBR. or direct dialling number Number of pages transmitted or received (10) Duration of communication Journals and Lists...

  • Page 90: One-Touch/Abbreviated And Directory Search List

    Journals and Lists One-Touch/Abbreviated and Directory Search List To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored To print a One-Touch/ABBR. Number List To print a Directory Search List SPEED DIAL LIST? 1:ONE/ABBR 2:DIR * PRINTING *...
  • Page 91 One-Touch/Abbreviated and Directory Search List Sample One-Touch List *************** -ONE-TOUCH LIST- ****************** DATE 10-DEC-2001 ***** TIME 15:00 ******* ONE-TOUCH STATION NAME <01> SERVICE DEPT. <02> SALES DEPT. <03> ACCOUNTING DEPT NO. OF STATIONS = 03 (4) ************************************** -HEAD OFFICE Sample ABBR. Number List *************** -ABBR NO.
  • Page 92 Journals and Lists One-Touch/Abbreviated and Directory Search List Sample Directory Search List *************** -DIR. SEARCH LIST- ***************** DATE 10-DEC-2001 ***** TIME 15:00 ******* STATION NAME ACCOUNTING DEPT <03> ENG. DEPT. PURCHASE DEPT REGULATION DEPT [03] SALES DEPT. SERVICE DEPT NO. OF STATIONS = 06 ************************************ -HEAD OFFICE Explanation of Contents (1) One-Touch number or Abbreviated number...

  • Page 93: Program List

    Program List To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys Sample Program List *************** -PROGRAM LIST- ******************** DATE 10-DEC-2001 ***** TIME 15:00 ******* PROGRAM PROGRAM NAME [P1] TIMER XMT [P2] TIMER POLL ************************************ -HEAD OFFICE Explanation of Contents...

  • Page 94: Fax Parameter List

    Journals and Lists FAX Parameter List To print a Fax Parameter List Sample FAX Parameter List *************** -FAX PARAMETER LIST- ************** DATE 10-DEC-2001 ***** TIME 15:00 ******** PARAMETER DESCRIPTION NUMBER CONTRAST RESOLUTION (HOME) MEMORY SIZE ************************************ -HEAD OFFICE Explanation of Contents (1) Parameter number (2) Description (3) Selection...

  • Page 95: Toner Cartridge And Drum Unit Supply Order Forms

    Toner Cartridge and Drum Unit Supply Order Forms To print the Supply Order Forms To print a Toner Cartridge Order Form To print a Drum Unit Order Form Sample Supply Order Forms **** It is time to replace the drum Unit **** To order a replacement Drum Unit from your Authorized Dealer ********************************** >...

  • Page 96: Power Failure Report

    Journals and Lists Power Failure Report If a power failure occurs, the document information stored in machine’s memory will be lost. In this case, a Power Failure Report will be printed automatically after the power is re-stored. This report is not printed if no file(s) are stored in memory.

  • Page 97: Problem Solving

    Problem Solving Troubleshooting If You Have Any of These Problems Mode Symptom During Standby The display is blinking During Transmission Document doesn’t feed/multiple feeds Document jam Transmission Copy Vertical lines on the Quality transmitted document Transmitted document is blank During Reception No recording paper Recording paper jam Recording paper...
  • Page 98 Troubleshooting Mode Communication No Unit Operation Symptom No dial tone 1. Check the connection of the telephone line. 2. Check the telephone line. No auto answer 1. Check the connection of the telephone line. 2. Check the Reception mode setting. 3.
  • Page 99 Troubleshooting Cause / Action This feature is not compatible. The fax machine is designed to answer after 8 rings if the TAM does not answer. TAM that gives outgoing announcement only is not compatible. The fax machine will work with a TAM that will record incoming message (ICM).
  • Page 100 Troubleshooting Mode Symptom TAM Interface Trouble Fax machine will not In Unattended Fax start to receive with the Mode (OUT Mode) telephone answering machine in the auto- answer mode. Cause / Action Increase the ring count for detection on the telephone answering machine.

  • Page 101: Information Codes

    Information Codes When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Meaning Code Recording paper jammed when feeding from the Paper Tray. Recording paper did not completely exit out of machine.
  • Page 102 Troubleshooting Information Codes Info. Meaning Code • Unit received a confidential document or was requested to be polled of a confidential document under any of following conditions. 1. Not enough space in memory to receive the confidential document. 2. Confidential Mailbox is full. 3.

  • Page 103: Clearing A Recording Paper Jam

    Clearing a Recording Paper Jam If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 007. To clear the jam, Info. Code 001 To clear the jam, Info. Code 007 1 The Recording Paper Jam message display is reset only by opening and closing of the Printer NOTE Cover.

  • Page 104: Clearing A Document Jam

    Troubleshooting Clearing a Document Jam If a document becomes jammed in the machine, the display will show the Information Code 030 or 031. To clear the jam (1) Open the ADF Door. (2) Remove the jammed document.

  • Page 105: Cleaning The Document Scanning Area

    Cleaning the Document Scanning Area If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned.

  • Page 106: Cleaning The Printer Roller

    Troubleshooting Cleaning the Printer Roller If you find toner on the back of the recording paper, the printer roller in the Fuser unit is probably dirty. To clean the rollers The machine will print out 3 Cleaning Charts. Then, return to standby. HOW TO LOAD THE CLEANING CHARTS 1.REMOVE THE PAPER TRAY COVER 2.SET THESE 3 CLEANING CHARTS IN THE PAPER TRAY FACE DOWN...

  • Page 107: Adjusting The Automatic Document Feeder (Adf)

    Adjusting the Automatic Document Feeder (ADF) If document misfeeding occurs frequently, we suggest you adjust the ADF. To adjust the ADF Position Slide the Pressure Adjusting Lever to the desired position depending on the condition. Condition To prevent no feed trouble Standard position To prevent multiple feed trouble Troubleshooting...

  • Page 108: Checking The Telephone Line

    Troubleshooting Checking the Telephone Line If you do not hear a dial tone when the your machine (no automatic receive). key is pressed or the incoming call does not ring on MONITOR Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company.

  • Page 109: Appendix

    Appendix Specifications Compatibility ITU-T Group 3 Coding Scheme MH, MR, MMR (Conforms to ITU-T Recommendations) Modem Type ITU-T V.34, V.17, V.29, V.27 ter and V.21 Modem Speed 33600 - 2400 bps Document Size Max. : 257 x 2000 mm Min. Document Thickness Single sheet Multiple sheets...
  • Page 110 Specifications Power Supply Power Consumption Dimensions Weight Operating Environment 108-132 VAC, 47-63 Hz, Single Phase: 100V Version 198-255 VAC, 47-63 Hz, Single Phase: 200V Version Standby (Sleep Mode : On) Standby (Energy-Saver : On) Standby (Energy-Saver : Off) [Room temperature : 25°C] Transmission Reception Copy...

  • Page 111: Recording Paper Specifications

    Recording Paper Specifications In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. The following table summarizes the major specifications to consider when selecting white or colored paper. Basic Weight Cut Edge Conditions Grain...

  • Page 112: Options And Supplies

    Options and Supplies Please contact your local Panasonic dealer for availability. A. Options: Order No. UE-403117 B. Supplies: Order No. UG-3221 UG-3222 UG-3220 Picture Handset Kit Picture Toner Cartridge UG-3221: For 6000 pages printing UG-3222: For 3000 pages printing Drum Unit Description Description...

  • Page 113: Regulatory Information

    If you want to get a copy of the original DoC of our products which relates to the R&TTE, please contact to our web address: http://doc.panasonic-tc.de. Network Compatibility This product, Model UF-490-** (** means country suffixes as table below), is designed as to work with an analogue Public Switched Telephone Network (PSTN) in the each country. Country...
  • Page 114 Regulatory Information <For U.K Users.> This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 5 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362.
  • Page 115 <For New Zealand Users> Different characteristics of the equipment at the other end of the call, and/or variations in line conditions, may mean that it will not always be possible to communicate at the higher speeds for which this machine has been designed.

  • Page 116: Glossary

    Glossary ABBR. No. (Abbreviated Number) Access Code (Automatic Document Feeder) Automatic Reception Auto Print Reduction BPS (Bits Per Second) C.C.I.T.T. Character ID Character Keys Coding Scheme COMM. JOURNAL Contrast (Direct Distance Dialling) Deferred Transmission Direct Dialling Directory Search Dialling Directory Sheet DTMF (Dual Tone Multi- Frequency) ECM (Error Correction...
  • Page 117 A report that is printed by the transmitting unit stating information regarding the last Journal document transaction. Information Code A code that is internally generated by your Fax machine stating a specific operational error or machine failure. Journal A report that is printed by your unit listing the last 32 transactions.
  • Page 118 Glossary Protocol A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol. PSTN Public Switched Telephone Network. Network of interconnected switching equipment and transmission facilities.

  • Page 119: Itu-T Image No. 1

    ITU-T Image No. 1 All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

  • Page 120: Index

    Index ABBR Number List...90, 91 Abbreviated Dialling Numbers ...27 Access Code...75 ADF Capacity...109 Automatic Document Feeder ...38 Automatic Reduction...63 Character ID...24 Communication Journal (COMM. JOURNAL)40, 88 Contrast ...39 Control Panel ...11 Copy...66 Date and Time ...22 Deferred Transmission...67 Diagnostic Password ...35 Dialling Method (Tone or Pulse) ...20, 33 Direct Transmission ...47 Directory Search Dialling ...45, 50...
  • Page 121 For Service, Call: Matsushita Electric Industrial Co., Ltd. Web Site : http://www.panasonic.co.jp/global/ M0601-3091 DZSD001469-3 September 2001 Printed in Japan...

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