Canon MF419x User Manual

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MF419x / MF418x / MF416dw / MF411dw

User's Guide

USRMA-0821-00 2016-04 en

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Summary of Contents for Canon MF419x

Page 1 MF419x / MF418x / MF416dw / MF411dw User's Guide USRMA-0821-00 2016-04 en Copyright CANON INC. 2016...
Page 2: Table Of Contents
Contents Important Safety Instructions ......................2 ................................3 Installation ................................5 Power Supply ................................... 6 Handling ............................ 9 Maintenance and Inspections ................................10 Consumables Basic Operations ............................14 ............................17 Parts and Their Functions ................................18 Front Side ................................20 Back Side ................................
Page 3 Canceling Sending Documents (Fax/I-Fax) ........................179 Receiving Faxes (MF419x / MF416dw) ............183 Sending and Receiving Faxes According to Your Purposes (MF419x / MF416dw) ..................184 Making a Call before Sending Faxes (Manual Sending) ............186 Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)
Page 4 Receiving Fax Information Services ..................201 Checking Status and Log for Sent and Received Documents ................203 Sending Faxes from Your Computer (PC Fax) (MF419x / MF416dw) ............................. 204 Sending PC Faxes ........................207 Attaching Cover Sheets to PC Faxes ........................
Page 5 Using the Machine as a Scanner ....................304 ......................305 Preparing to Use the Machine as a Scanner ........................... 306 Scanning from the Machine ............................ 310 Scanning from a Computer ........................... 311 Scanning Using an Application ......................313 Configuring Scan Settings in ScanGear MF .....................
Page 6 .......................... 410 Managing the Machine Remotely Network ................................413 ............................415 Connecting to a Network ........................417 Selecting Wired LAN or Wireless LAN ..........................418 Connecting to a Wired LAN ..........................419 Connecting to a Wireless LAN ..................421 Setting Up Connection Using WPS Push Button Mode ..................
Page 7 Restricting Access to Address Book and Sending Functions ........................556 Setting a PIN for Address Book ........................558 Limiting Available Destinations ....................559 Prohibiting PC Faxing (MF419x / MF416dw) ....................560 Disabling Use of Previously Used Destinations ..................561 Checking Destinations before Sending Documents ................563 Prohibiting Sequential Broadcasting (MF419x / MF416dw) ..........................
Page 8 ..............................757 Common Problems ........................... 758 Installation/Settings Problems ............................ 762 Copy/Printing Problems ....................765 Faxing/Telephone Problems (MF419x / MF416dw) ..........................767 When You Cannot Print Properly ........................769 Printing Results Are Not Satisfactory ............................777 Paper Creases or Curls ............................. 779 Paper Is Fed Incorrectly .........................
Page 9 Document Type ..............................857 Scan Area ................................858 Paper ............................862 Copy Specifications ....................... 863 Fax Specifications (MF419x / MF416dw) ............................864 Scanner Specifications ............................865 Printer Specifications ................866 Specifications for E-Mail Sending/I-Faxes Sending and Receiving ..................867 Specifications for Scanning to Shared Folders/FTP Server ................................
Page 10 Important Safety Instructions Important Safety Instructions Important Safety Instructions ........................2 ................................3 Installation ................................. 5 Power Supply ................................. 6 Handling ..........................9 Maintenance and Inspections ............................... 10 Consumables...
Page 11: Important Safety Instructions
Canon will not be responsible for any damages resulting from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party authorized by Canon.
Page 12: Installation
● If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and contact your local authorized Canon dealer. Do not install in the following locations The machine may drop or fall, resulting in injury.
Page 13: Connecting The Telephone Line
Important Safety Instructions Do not install in the following locations that may result in damage ● A location subject to dramatic changes in temperature or humidity ● A location near equipment that generates magnetic or electromagnetic waves ● A laboratory or location where chemical reactions occur ●...
Page 14: Power Supply
Important Safety Instructions Power Supply 0UWX-002 This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz. ● Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire or electrical shock.
Page 15: Handling
● Immediately unplug the power plug from the AC power outlet and contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fire or electrical shock.
Page 16 Important Safety Instructions ● When copying with a thick book placed on the platen glass, do not press the feeder forcefully. Doing so may damage the platen glass and result in injury. ● Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the platen glass and result in injury.
Page 17: Other Precautions
Important Safety Instructions Other precautions ● Follow the instructions in the caution label attached to this machine. ● Avoid shaking or applying shock to this machine. ● Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the machine.
Page 18: Maintenance And Inspections
Important Safety Instructions Maintenance and Inspections 0UWX-004 Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see Troubleshooting(P. 721) . If the problem cannot be resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved(P.
Page 19: Consumables
Important Safety Instructions Consumables 0UWX-005 ● Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a location exposed to open flames. This may cause the toner to ignite, and result in burns or fire. ●...
Page 20: Storing The Toner Cartridge
Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge.
Page 21 Important Safety Instructions ● The packing materials may be changed in form or placement, or may be added or removed without notice. ● Dispose of the removed sealing tape according to local regulations. When disposing of a used toner cartridge ●...
Page 22 Basic Operations Basic Operations Basic Operations ............................... 14 ........................... 17 Parts and Their Functions ............................... 18 Front Side ................................ 20 Back Side ................................22 Interior ............................24 Multi-Purpose Tray ..............................25 Paper Drawer .............................. 26 Operation Panel ..............................29 Display .........................
Page 23: Basic Operations
Basic Operations Basic Operations 0UWX-006 This chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display.
Page 24: Adjusting The Volume
Basic Operations ◼ Placing Documents This section describes how to place documents on the platen glass and in the feeder. Placing Documents(P. 47) ◼ Loading Paper This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P.
Page 25 Basic Operations ◼ Entering Sleep Mode This section describes how to set the sleep mode. Entering Sleep Mode(P. 101) ◼ Setting Auto Shutdown Time This section describes how to enable the <Auto Shutdown Time> setting. Setting Auto Shutdown Time(P. 103)
Page 26: Parts And Their Functions
Basic Operations Parts and Their Functions 0UWX-007 This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as placing documents, loading paper, and replacing the toner cartridges, this section also describes the keys on the operation panel and display.
Page 27: Front Side
Basic Operations Front Side 0UWX-008 Feeder Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the feeder, documents can be scanned continuously. Placing Documents(P. 47) Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation.
Page 28: Front Cover
Basic Operations Front cover Open the front cover when replacing the toner cartridge or clearing paper jams. How to Replace Toner Cartridges(P. 798) Clearing Jams(P. 723) Output tray Printed paper is output to the output tray. Paper drawer Load the type of paper you frequently use into the paper drawer. Loading Paper in the Paper Drawer(P.
Page 29: Back Side
Basic Operations Back Side 0UWX-009 Upper rear cover Open the upper rear cover when clearing paper jams. Clearing Jams(P. 723) Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation.
Page 30: Lower Rear Cover
Clearing Jams(P. 723) Handset jack (MF419x / MF416dw) Connect the optional handset. Connecting the Telephone Line(P. 146) External telephone jack (MF419x / MF416dw) Connect your telephone or answering machine. Connecting the Telephone Line(P. 146) Telephone line jack (MF419x / MF416dw) Connect a telephone cable when connecting the machine to a telephone line.
Page 31: Interior
Basic Operations Interior 0UWX-00A Duplex transport guide If paper has jammed during 2-sided printing, lower the duplex transport guide to remove the jammed paper. Clearing Jams(P. 723) Transport guide If there is a paper jam inside the machine, raise the transport guide to remove the jammed paper. Clearing Jams(P.
Page 32 Basic Operations ● In addition to A4, Letter, and Legal sizes, some other paper sizes can be used for 2-sided printing ( Paper(P. 858) ). When using those paper sizes, set the paper size switch lever in the same position as that for Letter/Legal size.
Page 33: Multi-Purpose Tray
Basic Operations Multi-Purpose Tray 0UWX-00C Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. Paper tray Pull out the paper tray when loading paper. Tray extension Open the tray extension when loading large paper.
Page 34: Paper Drawer
Basic Operations Paper Drawer 0UWX-00E Paper level indicator Indicates the remaining amount of paper. The mark moves downward as the remaining amount of paper decreases. Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine.
Page 35: Operation Panel
Basic Operations Operation Panel 0UWX-00F MF419x / MF418x MF416dw / MF411dw ● The operation panel shown above is for the MF416dw. The available functions vary depending on the model...
Page 36: Clear Key
Basic Operations Home key Press to display the Home screen, which provides access to the setting menu and functions such as copy and scan. Customizing the Home Screen(P. 34) Back key Press to return to the previous screen. If you press this key when specifying settings, for example, the settings are not applied and the display returns to the previous screen.
Page 37: Start Key
Press to cancel the settings and restore the previously specified settings. NFC (Near Field Communication) mark (MF416dw) You can also use functions such as printing by waving a smartphone or similar device with Canon Mobile Application installed over this mark.
Page 38: Display
<Copy> Use this button to start copying. Copying(P. 105) <Fax> (MF419x / MF416dw) Use this button to send a fax from the machine. Faxing(P. 137) <Scan> Scans a document and converts it into an electronic file. You can save scanned files on your computer or send them via e-mail.
Page 39 Basic Operations <Secure Print> Use this function to print a secure document. Printing a Document Secured by a PIN (Secure Print)(P. 276) <Paper Settings> This button is also used for specifying the size and type of paper loaded in the paper drawer and multi-purpose tray. Specifying Paper Size and Type(P.
Page 40: Device Status
Basic Operations <Device Status> Displays the status of the machine, such as the amount of paper or the amount remaining in the toner cartridges. <Paper Information> Displays whether paper is loaded in each paper source. <Amount Remaining in Cartridge> Displays the amount remaining in the toner cartridges. Other internal parts may reach the end of their lifetime before the toner runs out.
Page 41 Basic Operations <Check Counter> Screen (MF419x / MF418x) When you press ), the <Check Counter> screen is displayed. From this screen, you can view the counter values of printouts, as well as the serial number of the machine and the machine configuration.
Page 42 Basic Operations LINKS Customizing the Home Screen(P. 34) Using the Display(P. 38)
Page 43: Customizing The Home Screen
Basic Operations Customizing the Home Screen 0UWX-00J You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred arrangement. You can also change the order that they are displayed in. Adding Buttons to the Home Screen(P. 34) Changing the Arrangement of Buttons(P.
Page 44 Basic Operations Select the check box for all settings to be displayed in the Home screen and tap <Apply>. ● Clear the check box for the name of the button you want to remove and then tap <Apply>. Once you remove a registered button, a space appears where the button was displayed in the Home screen.
Page 45 Basic Operations ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) Tap <Set Display Order>. Select the button to move. ● The selected button is highlighted. Tap the selected button again to deselect it. Tap <Previous>...
Page 46 Basic Operations ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) Tap <Insert and Delete Blank>. Select the button where you want to insert a blank, and tap <Insert>. ➠...
Page 47: Using The Display
Basic Operations Using the Display 0UWX-00K The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. The display may misfunction or be damaged. ● Pressing forcefully ● Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) ●...
Page 48 Basic Operations ◼ Selecting Items Tap an item name or button to make a selection. If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ●...
Page 49 Basic Operations ◼ Changing Values and Settings Changing Values to enter values. If an icon such as below is displayed at the upper left of the screen, you can enter values directly using the numeric keys. To move the cursor ●...
Page 50: Entering Text
Basic Operations Entering Text 0UWX-00L Use the display and numeric keys to enter text and values. Switching the Type of Text Tap <A/a/12> to switch the type of text that is entered. The currently selected type of text is indicated by the "A", "a", or "12"...
Page 51 To enter a space, move the cursor to the end of the text, and tap Example of Entering Text and Numbers Example: "Canon-1" Tap <A/a/12> repeatedly until <A> is selected. Press repeatedly until the letter "C" is selected.
Page 52 Basic Operations ● Depending on the display language, you may not be able to enter some characters correctly.
Page 53: Logging On To The Machine
Basic Operations Logging on to the Machine 0UWX-00R If Department ID Management is enabled or System Manager IDs are enabled, you must log on before using the machine. You also need to log on if use of the fax and scan functions is restricted. Department ID Management logon(P.
Page 54 Basic Operations Press ➠ The logon screen will be changed to the Home screen. ● After you finish using the machine, press again to display the logon screen. Logging on to Authorized Send If the Send function authorization setting ( LDAP Server Authentication(P.
Page 55 Basic Operations Press ➠ The logon screen switches to the fax or scan function Home screen. ● After you finish using the machine, press again to display the logon screen. If the logout selection screen appears ● If you are logged in to both Authorized Send and Department ID Management, a dialog box appears in which you can select the items you want to log out of.
Page 56: Placing Documents
Basic Operations Placing Documents 0UWX-00S Place documents on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of documents in the feeder so that they can be scanned continuously. For information about the types of documents that can be placed on the platen glass or in the feeder, and information about the scannable area of a document, see Document Type(P.
Page 57: Placing Documents On The Platen Glass
Basic Operations Placing Documents on the Platen Glass Open the feeder. Place the document face down on the platen glass. ● Align the corner of the document with the top-left corner of the platen glass. ● To scan transparent documents (for example, tracing paper or transparencies), cover them with plain white paper.
Page 58 Basic Operations Fan the document stack and align the edges. ● Fan the document stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times. Place the document(s) face up in the feeder. ●...
Page 59 Basic Operations ➠ The machine is ready to scan the document. Align the document guides securely against the edges of the document ● Document guides that are too loose or too tight can cause misfeeds or paper jam. While documents are being scanned ●...
Page 60: Loading Paper
Basic Operations Loading Paper 0UWX-00U You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use size or type of paper that is not loaded in the paper drawer.
Page 61 Basic Operations Paper handling and storage ● Store the paper on a flat surface. ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ● Do not store the paper in such a way that may cause it to curl or fold. ●...
Page 62: Loading Paper In The Paper Drawer
Basic Operations Loading Paper in the Paper Drawer 0UWX-00W Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P.
Page 63 Basic Operations Adjust the positions of the paper guides to the paper size you want to use. ● Press the lock release lever ( ) to align the projection ( ) to the appropriate paper size markings. Load the paper so that the edge of the paper stack is aligned against the paper guide on the rear side of the paper drawer.
Page 64 Basic Operations Insert the paper drawer into the machine. ● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation screen is displayed. Notify to Check Paper Settings(P. 715) » Continue to Specifying Paper Size and Type in the Paper Drawer(P. 68) When changing the paper size or type ●...
Page 65 Basic Operations Load the paper so that the edge of the paper stack is aligned against the front side of the paper drawer. ● Load the paper with the print side face down. ● Fan the paper stack well, and tap it on a flat surface to align the edges. Do not exceed the load limit line when loading paper ●...
Page 66 Basic Operations Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. Insert the paper drawer into the machine. ● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation screen is displayed.
Page 67: Loading Paper In The Multi-Purpose Tray
Basic Operations Loading Paper in the Multi-Purpose Tray 0UWX-00X When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P.
Page 68 Basic Operations Insert the paper into the multi-purpose tray until the paper stops. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges. Do not exceed the load limit guide when loading paper ●...
Page 69 Basic Operations Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. » Continue to Specifying Paper Size and Type in the Multi-Purpose Tray(P. 70) Printing on the Back Side of Printed Paper (Manual 2-Sided Printing) You can print on the back side of printed paper.
Page 70: Loading Envelopes
Basic Operations Loading Envelopes 0UWX-00Y Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. Note that envelopes cannot be loaded in the paper drawer. Before Loading Envelopes(P.
Page 71 Basic Operations Align the edges of the envelope on a flat surface. Loading Envelopes in the Multi-Purpose Tray Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the short edge toward the machine), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes. ●...
Page 72: Loading Preprinted Paper
Basic Operations Loading Preprinted Paper 0UWX-010 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-Sided Printouts on Paper with Logos(P.
Page 73 Basic Operations Printing on Paper with Logos in Landscape Orientation When loading the paper in the paper drawer Load the paper with the logo side (the side to print the document) face down. When loading the paper in the multi-purpose tray Load the paper with the logo side (the side to print the document) face up.
Page 74 Basic Operations When loading the paper in the multi-purpose tray Load the paper with the front logo side (the side to print the first page of the document) face down. Printing on Paper with Logos in Landscape Orientation When loading the paper in the paper drawer Load the paper with the front logo side (the side to print the first page of the document) face up.
Page 75 Basic Operations The <Switch Paper Feed Method> setting ● When you print on preprinted paper, you need to change the facing of the paper to load each time you switch between 1-sided and 2-sided printing. However, if <Switch Paper Feed Method> is set to <Print Side Priority>, the facing that you use for loading preprinted paper for 2-sided printing (logo side face up for paper drawer or down for multi-purpose tray) can also be used for 1-sided printing.
Page 76: Specifying Paper Size And Type
Basic Operations Specifying Paper Size and Type 0UWX-011 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. ●...
Page 77: Specifying Paper Size And Type In The Paper Drawer
Basic Operations Specifying Paper Size and Type in the Paper Drawer 0UWX-012 ● To specify a custom paper size, you need to register that size before hand. Registering a Custom Paper Size(P. 74) Press and tap <Paper Settings>. Tap <Drawer 1> or <Drawer 2>. ●...
Page 78 Basic Operations LINKS Loading Paper in the Paper Drawer(P. 53) Limiting the Paper Sizes Displayed(P. 77) Paper(P. 858) Notify to Check Paper Settings(P. 715)
Page 79: Specifying Paper Size And Type In The Multi-Purpose Tray
Basic Operations Specifying Paper Size and Type in the Multi-Purpose Tray 0UWX-013 The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. If the screen shown above is not displayed when paper is loaded ●...
Page 80 Basic Operations Specify the length of the <Y> (longer) side. ● Tap <Y>. ● Input the length of the <Y> side, and tap <Apply>. Tap <Apply>. Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 58) Limiting the Paper Sizes Displayed(P. 77) Paper(P.
Page 81: Registering Default Paper Settings For The Multi-Purpose Tray
Basic Operations Registering Default Paper Settings for the Multi- Purpose Tray 0UWX-014 You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the multi-purpose tray. ●...
Page 82 Basic Operations Specify the length of the <X> (shorter) side. ● Tap <X>. ● Input the length of the <X> side using or the numeric keys, and tap <Apply>. Specify the length of the <Y> (longer) side. ● Tap <Y>. ●...
Page 83: Registering A Custom Paper Size
Basic Operations Registering a Custom Paper Size 0UWX-015 You can register up to three frequently used custom paper sizes. Press and tap <Paper Settings>. Tap <Register Custom Paper>. Tap <Not Registered>. ● If paper sizes <1> to <3> have already been registered, either change or delete the setting to continue. The procedures for changing and deleting these settings are described below.
Page 84 Basic Operations Tap <Delete> <Yes>. Specify the paper size. Specify the length of the <X> (shorter) side. ● Tap <X>. ● Input the length of the <X> side using or the numeric keys, and tap <Apply>. Specify the length of the <Y> (longer) side. ●...
Page 85 Basic Operations Selecting a Registered Custom Paper Setting The paper sizes that are registered in the procedure above are displayed on the screen for selecting the paper size. When selecting the paper size for the paper drawer On the screen to specify the size of the paper that is loaded in the paper drawers, the registered paper sizes are displayed.
Page 86: Limiting The Paper Sizes Displayed
Basic Operations Limiting the Paper Sizes Displayed 0UWX-016 You can ensure that only frequently used paper sizes are shown in the screen for selecting the paper size setting. Press and tap <Paper Settings>. Tap <Select Frequently Used Paper Sizes>. Tap <Multi-Purpose Tray>, <Drawer 1>, or <Drawer 2>. ●...
Page 87: Registering In The Address Book
Displays a list of destinations registered in Favorites. <A-Z>/<0-9>/<ABC> to <YZ> Displays destinations with recipient names whose first characters correspond to the characters of the selected index. < > (MF419x / MF416dw) Displays destinations for faxes. < > Displays destinations for e-mails.
Page 88 Basic Operations < > Displays destinations for shared folders and FTP servers. Registration of destinations is performed from the computer. Setting a Shared Folder as a Save Location(P. 475) Registering Destinations in the Address Book from Remote UI(P. 624) < >...
Page 89: Registering Destinations In The Address Book
Basic Operations Registering Destinations in the Address Book 0UWX-018 You can register up to 281 normal destinations in the Address Book. You can edit or delete destinations that you have registered. Registering Destinations in the Address Book from Remote UI(P. 624) Press and tap <Address Book>.
Page 90 Basic Operations Select the LDAP server you are using. Select the search criteria. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. Enter the search target character string using the numeric keys, and tap <Apply>. ●...
Page 91 Basic Operations Searches and displays the users that meet all the search criteria specified in steps 3 and 4. <Using Some Conditions Below> If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. Tap <Start Search>.
Page 92 Basic Operations Making detailed settings (only when registered for fax) After tapping <Details>, a screen similar to the following is displayed. <ECM TX> If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting <On>.
Page 93 Basic Operations ◼ Editing the Content of Destinations After registering destinations, you can change the content of registered information. For example, you can change the fax number or name of a registered destination, change the type from fax number to e-mail, change the coded dial number, and so on.
Page 94 Basic Operations After editing the necessary items, tap <Apply>. ◼ Deleting a Destination from the Address Book Press and tap <Address Book>. Tap <Details/Edit>. Select the index containing the destination you want to delete. Index(P. 78) ● You can change the display by tapping Select the destination.
Page 95 Basic Operations ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap <Apply>. Setting a PIN for Address Book(P. 556) Tap <Yes>.
Page 96: Registering Destinations For Favorites
Basic Operations Registering Destinations for Favorites 0UWX-019 You can register frequently used destinations as Favorites in the Address Book. Destinations can be edited or deleted after they have been registered( Registering Destinations in the Address Book from Remote UI(P. 624) ). You can register up to 19 destinations in Favorites.
Page 97 Basic Operations Tap <LDAP Server>. Select the LDAP server you are using. Select the search criteria. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. Enter the search target character string using the numeric keys, and tap <Apply>. ●...
Page 98 Basic Operations <Using All Conditions Below> Searches and displays the users that meet all the search criteria specified in steps 3 and 4. <Using Some Conditions Below> If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. Tap <Start Search>.
Page 99 Basic Operations Tap <Fax Number>, <E-Mail Address>, or <I-Fax Address>. Enter the destination using the numeric keys, and tap <Apply>. Making detailed settings (only when registered for fax) After tapping <Details>, a screen similar to the following is displayed. <ECM TX> If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting <On>.
Page 100 Basic Operations ◼ Editing the Content of Destinations in Favorites After registering destinations, you can change the content of registered information. For example, you can change the fax number or name of a registered destination, change the type from fax number to e-mail, and so on. Press and tap <Address Book>.
Page 101 Basic Operations ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap <Apply>. Setting a PIN for Address Book(P. 556) After editing the necessary items, tap <Apply>. ◼ Deleting a Favorite Destination from the Address Book Press and tap <Address Book>.
Page 102 Basic Operations Select the destination you want to delete. Tap <Delete>. ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap <Apply>. Setting a PIN for Address Book(P. 556) Tap <Yes>.
Page 103: Registering Multiple Destinations For Group Dial
Basic Operations Registering Multiple Destinations for Group Dial 0UWX-01A Multiple destinations can be combined into groups. You can register up to 299 destinations (100 destinations for e- mails) for a group. After a group is registered, you can edit or delete it. ●...
Page 104 Basic Operations Enter the name using the numeric keys, and tap <Apply>. ● On how to enter text, see Entering Text(P. 41) . Tap <Number of Destinations>. Tap <Add>. Select the index containing the destination you want to register. Index(P. 78) ●...
Page 105 Basic Operations To remove a destination from the group ● Select the destination that you want to remove from the group, and tap <Remv. from Grp> <Yes>. Tap <Apply>. ◼ Editing the Content of Groups After registering destinations in a group, you can change the content of registered information. For example, you can change the group name or coded dial number, add/delete destinations, and so on.
Page 106 Basic Operations Select the group you want to edit. Tap <Edit>. ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap <Apply>. Setting a PIN for Address Book(P. 556) After editing the necessary items, tap <Apply>.
Page 107 Basic Operations Tap < >. Select the group you want to delete. Tap <Delete>. ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap <Apply>. Setting a PIN for Address Book(P. 556) Tap <Yes>.
Page 108: Adjusting The Volume
◼ Adjusting <Other Volume> Press ) key. For MF419x / MF416dw, tap <Other Volume>. Select a setting. Setting Description Procedure Sound produced when an incoming fax is <Ring Tone>...
Page 109 Sound produced when an original is loaded in <Original in Feeder Detection Tone> the feeder Displayed only for MF419x / MF416dw to set volume, tap <Apply>. ● and move the cursor all the way to the left to mute the sound.
Page 110: Entering Sleep Mode
Basic Operations Entering Sleep Mode 0UWX-01E The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can save power simply by pressing on the operation panel.
Page 111 Basic Operations Exiting Sleep Mode Press . You can also tap the display or press any key other than to exit sleep mode. ● If an external telephone or the optional handset is connected, the machine exits sleep mode when you take the receiver off the hook.
Page 112: Setting Auto Shutdown Time
Basic Operations Setting Auto Shutdown Time 0UWX-01F By enabling this setting, you can set the machine to automatically shut down. The machine automatically turns OFF after the specified period of idle time has elapsed since entering the sleep mode. You can cut electric power consumption at night and on holidays if you forget to turn OFF the machine.
Page 113 Copying Copying Copying ................................105 ............................107 Basic Copy Operations ............................ 110 Selecting Copy Paper ............................... 111 Canceling Copies ......................113 Checking the Copying Status and Log ............................115 Various Copy Settings ..........................116 Enlarging or Reducing ..........................117 Selecting Document Type ............................
Page 114: Copying
Copying Copying 0UWX-01H This chapter describes basic copy operations and various other useful functions, such as 2-sided copying and copying both sides of an ID card onto one page. ◼ Using Basic Operations Basic Copy Operations(P. 107) Canceling Copies(P. 111) Selecting Copy Paper(P.
Page 115 Copying 2-Sided Copying(P. 122) Copying Multiple Documents Copying Both Sides of an ID Card onto One Sheet (2 on 1/4 on 1) onto One Page(P. 127) (P. 125) ◼ Simplifying Your Frequent Copy Operations Changing Default Settings(P. 131) Registering Frequently Used Copy Settings(P. 132)
Page 116: Basic Copy Operations
Copying Basic Copy Operations 0UWX-01J Place the document(s). Placing Documents(P. 47) Press and tap <Copy>. Enter the number of copies using the numeric keys. ● Enter a quantity from 1 to 999. ● Press to cancel the entered quantity. Specify the copy settings as necessary. ●...
Page 117 Copying Press ➠ Copying starts. ● To cancel copying, tap <Cancel> <Yes>. Canceling Copies(P. 111) When placing documents in the feeder in step 1 The document is automatically scanned. When placing documents on the platen glass in step 1 Depending on the copy settings you made, the screen for selecting the document size and paper source are displayed when copying multiple documents.
Page 118 Copying ● If you want to register a combination of settings to use when needed: Registering Frequently Used Copy Settings(P. 132) LINKS Checking the Copying Status and Log(P. 113)
Page 119: Selecting Copy Paper
Copying Selecting Copy Paper 0UWX-01K Specify the paper source that contains the paper to use for printing out copies. ● You must first specify the size and type of paper that is loaded in the paper source. Specifying Paper Size and Type(P. 67) Loading Paper(P.
Page 120: Canceling Copies
Copying Canceling Copies 0UWX-01L If you want to cancel copying immediately after pressing , tap <Cancel> on the screen or press on the operation panel. You can also cancel copying after checking the copy status. ◼ Tap <Cancel> on the Screen That is Displayed While Copying ◼...
Page 121 Copying LINKS Basic Copy Operations(P. 107) Checking the Copying Status and Log(P. 113)
Page 122: Checking The Copying Status And Log
Copying Checking the Copying Status and Log 0UWX-0HU You can check the current copy statuses and the logs for copied documents. ● When <Display Job Log> is set to <Off>, you cannot check the copy job log. Display Job Log(P. 713) Useful in the Following Cases ●...
Page 123 Copying <Copy/Print Job Status> Displays a list of the documents that are being copied, being processed, or are waiting to be processed. <Details> Displays detailed information about the document selected from the list. To check the copy logs Tap <Copy Job Log>. Select the document whose log you want to check.
Page 124: Various Copy Settings
Copying Various Copy Settings 0UWX-01R A variety of settings are available to suit your needs, such as when you want to save paper or make your documents easier to read. Enlarging or Reducing(P. 116) Selecting Document Type(P. 117) Adjusting Density(P. 118) Adjusting Sharpness(P.
Page 125: Enlarging Or Reducing
Copying Enlarging or Reducing 0UWX-01S You can enlarge or reduce copies by using a preset copy ratio such as <A5->A4>, or by setting a custom copy ratio in increments of 1%. ● If you make a setting for <N on 1> after setting the copy ratio, the setting of reduction ratio in <N on 1> takes priority.
Page 126: Selecting Document Type
Copying Selecting Document Type 0UWX-01U You can select the optical image quality for the copy depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. <Copy> <Original Type> Select the document type <Text> Suitable when copying documents that only contain text.
Page 127: Adjusting Density
Copying Adjusting Density 0UWX-01W You can adjust the density of the copy if the text or images in a document are too light or dark. You can also adjust the background to remove the background color when document pages are lightly colored or yellowing. ●...
Page 128 Copying <+> Makes the background color darker. ● When you set <Background> to <Auto>, automatic adjustment is performed so that the background color becomes white. In this case, <Original Type> is automatically set to <Text> ( Selecting Document Type(P. 117) ). LINKS Basic Copy Operations(P.
Page 129: Adjusting Sharpness
Copying Adjusting Sharpness 0UWX-01Y You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. <Copy> <Sharpness> Adjust the sharpness <Apply> <-> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+>...
Page 130 Copying LINKS Basic Copy Operations(P. 107) Adjusting Density(P. 118)
Page 131: 2-Sided Copying
Copying 2-Sided Copying 0UWX-020 You can copy two pages of a document on both sides of the paper. You can also copy a two-sided document on both sides of the paper, or on two separate pages. Make sure that the paper size switch lever is set properly ●...
Page 132 Copying <Original/Finishing Type> Specify if you want to change the binding, such as when copying book-type documents in calendar-type format. 1-Sided->2-Sided ● If you want to copy portrait-oriented documents in calendar-type format (short-edge binding) <Original/Finishing Type> <1-Sided->2-Sided> <Portrait> <Calendar Type> ●...
Page 133 Copying <Original/Finishing Type> <2-Sided->1-Sided> <Portrait> <Calendar Type> ● When a 2-sided document is in landscape-oriented book-type format (short-edge binding) <Original/Finishing Type> <2-Sided->1-Sided> <Landscape> <Book Type> LINKS Basic Copy Operations(P. 107) Copying Multiple Documents onto One Sheet (2 on 1/4 on 1)(P. 125)
Page 134: Copying Multiple Documents Onto One Sheet (2 On 1/4 On 1)
Copying Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) 0UWX-021 You can copy two or four documents onto a single sheet at a reduced size. This decreases the number of pages, enabling you to save paper. ● Using <2 on 1>/<4 on 1>...
Page 135 Copying 2-Sided Copying(P. 122)
Page 136: Copying Both Sides Of An Id Card Onto One Page
Copying Copying Both Sides of an ID Card onto One Page 0UWX-022 You can use <ID Card Copy> to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. ●...
Page 137: Erasing Dark Borders And Frame Lines (Erase Frame)
Copying Erasing Dark Borders and Frame Lines (Erase Frame) 0UWX-023 When copying documents that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. <Erase Frame> enables you to erase these frame lines and dark borders.
Page 138: Collating Copies By Page
Copying Collating Copies by Page 0UWX-024 When preparing multiple copies of multi-page documents, set <Collate> to <On> to collate copies in sequential page order. This function is useful when preparing handouts for meetings or presentations. <Copy> <Collate> <On> <Off> The copies are grouped by page and not collated. For example, if you are making three copies of a five-page document, the printouts will be arranged in the following page order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5.
Page 139: Configuring Copy Settings To Your Needs
Copying Configuring Copy Settings to Your Needs 0UWX-025 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you make copies.
Page 140: Changing Default Settings
Copying Changing Default Settings 0UWX-026 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you make copies.
Page 141: Registering Frequently Used Copy Settings
Copying Registering Frequently Used Copy Settings 0UWX-027 You can register up to four frequently used combinations of copy settings. By simply selecting a registered setting combination when it is needed, you can eliminate the need to configure the same settings every time you make copies, such as if you frequently set the number of copies to 5, set <Erase Frame>...
Page 142 Copying Tap <Yes>. Select whether to register the settings as a shortcut button. ● If you select <Yes>, a message appears. Check the message and then tap <OK>. The registered setting combination is added to the Home screen as a shortcut button. ●...
Page 143 Copying ● Once you have recalled the setting combination, you can also change the copy settings as needed. LINKS Basic Copy Operations(P. 107)
Page 144 Canceling Sending Documents (Fax/I-Fax) ......................179 Receiving Faxes (MF419x / MF416dw) .......... 183 Sending and Receiving Faxes According to Your Purposes (MF419x / MF416dw) ................. 184 Making a Call before Sending Faxes (Manual Sending) ........... 186 Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) ................
Page 145 Faxing ......................... 211 Using Address Book for PC Faxes ........................213 Registering Destinations ....................... 217 Using Registered Destinations ............... 219 Importing/Exporting Address Book Data from the Fax Driver ..........................223 Using Internet Fax (I-Fax) ............................224 Sending I-Faxes ............................231 Receiving I-Faxes...
Page 146: Faxing
PC Fax to send documents directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. ● Fax functions are only available for MF419x / MF416dw. ● You need to complete some procedures before using fax functions.
Page 147 Faxing ◼ Specifying Destinations Simply and Quickly Specifying from Address Selecting Destinations Directly Specifying Previously Used Book(P. 154) by Entering Coded Dial Destinations(P. 159) Numbers(P. 156) Specifying Destinations in an LDAP Server(P. 162) ◼ Sending and Receiving According to Your Purposes Making a Call before Sending Sending Faxes to Multiple Storing Received Faxes into...
Page 148 Archiving Sent Faxes(P. 198) Receiving Fax Information Faxes(P. 191) Services(P. 199) ◼ Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax) (MF419x / MF416dw)(P. 203) ◼ Sending and Receiving Faxes via the Internet Using Internet Fax (I-Fax)(P. 223)
Page 149: Configuring Initial Settings For Fax Functions (Mf419X / Mf416Dw)
Faxing Configuring Initial Settings for Fax Functions 0UWX-029 Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section.
Page 150: Deciding Which Fax Receive Mode To Use
● You may be able to manually set a receive mode other than those described above, depending on your country or region. Receiving Faxes (MF419x / MF416dw)(P. 179) » Continue to Registering the Fax Number and Unit Name(P. 142) LINKS Receiving Faxes (MF419x / MF416dw)(P.
Page 151: Registering The Fax Number And Unit Name
Faxing Registering the Fax Number and Unit Name 0UWX-02C Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. Press and tap <Menu>. Select <Fax Settings> <Fax Setup Guide>.
Page 152 Enter the unit name (such as a user name or company name) using the numeric keys, and tap <Apply>. ● Enter up to 24 alphanumeric characters. On how to enter text, see Entering Text(P. 41) . » Continue to Selecting the Receive Mode(P. 144) LINKS Sending Faxes (MF419x / MF416dw)(P. 149)
Page 153: Selecting The Receive Mode
You may be able to manually set a receive mode other than those described below, depending on your country or region. Receiving Faxes (MF419x / MF416dw)(P. 179) To set the receive mode to <Auto> To set the receive mode to <Fax/Tel Auto Switch>...
Page 154 Faxing Tap <Apply>. ● If the machine is set to <Answering Machine>, tap <Next>. » Continue to Connecting the Telephone Line(P. 146) LINKS Receiving Faxes (MF419x / MF416dw)(P. 179)
Page 155: Connecting The Telephone Line
Faxing Connecting the Telephone Line 0UWX-02F Connect the telephone line to the machine. Tap <Next>. ● One of the screens shown here is displayed after the receive mode has been set ( Selecting the Receive Mode(P. 144) ). Connect the telephone line to the machine. Notice for Connecting the Telephone Line This product includes the Telephone Line Cord and Adapter to connect the telephone line.
Page 156 Faxing ● If you are connecting an external telephone with fax functions, set up the telephone to receive faxes manually. Tap <Next> after the telephone line has been connected. Tap <Yes>. Tap <OK>. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ●...
Page 157: Sending Faxes (Mf419X / Mf416Dw)
The following settings may not be available depending on your country or region. <Menu> <Fax Settings> <Basic Settings> <Select Line Type> Select the type of telephone line LINKS Installation(P. 3) Sending Faxes (MF419x / MF416dw)(P. 149) Receiving Faxes (MF419x / MF416dw)(P. 179)
Page 158: Sending Faxes (Mf419X / Mf416Dw)
Faxing Sending Faxes 0UWX-02H ● You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions (MF419x / MF416dw)(P. 140) Place the document(s). Placing Documents(P. 47) Press and tap <Fax>. ● When the logon screen appears, use the numeric keys to enter the user name and password. Then select the authentication server and press Logging on to Authorized Send(P.
Page 159 Faxing If a confirmation window appears ● When <Confirm Entered Fax Number> is set to <On>, the input screen reappears so that you can confirm the destination ( Checking Destinations before Sending Documents(P. 561) ). Enter the destination again. Adding a destination ●...
Page 160 Faxing Enter the international access code. Tap <Pause>. ● <p> (pause) is inserted between numbers. In this case, 012 will be dialed first, then 4 seconds later, the next number will be dialed. ● Inputting pauses is optional; however, consecutive numbers that are input without pauses may not be recognized correctly.
Page 161 If you want to sound an alarm when the handset is off the hook: Off-Hook Alarm(P. 655) LINKS Sending and Receiving Faxes According to Your Purposes (MF419x / MF416dw)(P. 183) Checking Status and Log for Sent and Received Documents(P. 201)
Page 162: Specifying Registered Destinations
Limiting Available Destinations(P. 558) ● If you want to disable specifying previously used destinations: Disabling Use of Previously Used Destinations(P. 560) LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Registering in the Address Book(P. 78) Registering LDAP Servers(P. 499)
Page 163: Specifying From Address Book
Faxing Specifying from Address Book 0UWX-02K The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. ● You need to register destinations in the Address Book before using this feature. Registering in the Address Book(P.
Page 164 Before tapping <Destination> in step 1, you can tap to toggle the destinations you specified. Display a destination you want to delete, and press LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 186)
Page 165: Selecting Destinations Directly By Entering Coded Dial Numbers
Faxing Selecting Destinations Directly by Entering Coded Dial Numbers 0UWX-02L Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number. ● To use coded dial numbers, the destination must be registered in the Address Book beforehand. Registering Destinations in the Address Book(P.
Page 166 Faxing ● When <Coded Dial TX Confirmation> is set to <On>, a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, and tap <On>. To specify a different destination, tap <Cancel>...
Page 167 Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 186)
Page 168: Specifying Previously Used Destinations
Faxing Specifying Previously Used Destinations 0UWX-02R You can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination. ●...
Page 169 Faxing ● When you transmit to multiple destinations, only the address specified for the first transmission is displayed in the log, but all the destinations are specified. Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 186) ➠ The selected destination and the fax settings used at the time are specified. You can also change the settings before sending.
Page 170 Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149)
Page 171: Specifying Destinations In An Ldap Server
Faxing Specifying Destinations in an LDAP Server 0UWX-02S If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for the appropriate user information and specify it as destination. ●...
Page 172 Faxing Enter the search target character string using the numeric keys, and tap <Apply>. ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 4 and 5. Tap <Search Method>. Select the search method. <Using All Conditions Below>...
Page 173 Faxing ➠ The users meeting your search criteria are displayed. ● If the authentication screen appears when you tap <Start Search>, enter the user name of the machine and the password registered in the LDAP server, and tap <Apply>. Registering LDAP Servers(P. 499) Select the check box for the user that you want to specify as destination.
Page 174 Before tapping <Destination> in step 1, you can tap to toggle the destinations you specified. Display a destination you want to delete, and press LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 186)
Page 175: Various Fax Settings
Faxing Various Fax Settings 0UWX-02U A variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image. Adjusting Resolution(P. 167) Adjusting Density(P. 168) Scanning 2-Sided Documents(P. 169) Adjusting Sharpness(P.
Page 176: Adjusting Resolution
<200 x 200 dpi (Photo)> Suitable for documents that contain photographs. <200 x 400 dpi (Superfine)> Achieves an even finer resolution than Fine. <400 x 400 dpi (Ultrafine)> Achieves an even finer resolution than Superfine. LINKS Sending Faxes (MF419x / MF416dw)(P. 149)
Page 177: Adjusting Density
You can adjust the density of the fax if the text or images in a document are too light or dark. <Fax> <Density> Adjust the density <Apply> <-> Decreases the density. <+> Increases the density. LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Adjusting Sharpness(P. 170)
Page 178: Scanning 2-Sided Documents
Select for documents whose images on the front and back sides face the same direction. <Calendar Type> Select for documents whose images on the front and back sides face in opposite directions. LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Making a Call before Sending Faxes (Manual Sending)(P. 184)
Page 179: Adjusting Sharpness
Faxing Adjusting Sharpness 0UWX-02Y You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. <Fax> <Sharpness> Adjust the sharpness <Apply> <-> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+>...
Page 180 Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Adjusting Density(P. 168)
Page 181: Configuring Fax Settings To Your Needs
Faxing Configuring Fax Settings to Your Needs 0UWX-031 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you send a fax.
Page 182: Changing Default Settings
Tap the setting Change the default value of the selected item <Apply> Settings Tap the item you want to set, and change the default value. LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Various Fax Settings(P. 166) Fax Settings (MF419x / MF416dw)(P. 655)
Page 183: Registering Frequently Used Fax Settings
Change the values for the settings you want to register. Various Fax Settings(P. 166) ● To also include the destination in a favorite fax setting, enter the destination to be registered. Sending Faxes (MF419x / MF416dw)(P. 149) Select <Favorite Settings> <Register>. Check the message and tap <OK>.
Page 184 Faxing Select where to register the settings. Check the details of the settings to be registered, and tap <Apply>. ● To change the value of a setting to be registered, tap the setting. Various Fax Settings(P. 166) ● To rename the registration destination, tap <Change Name>. On how to enter text, see Entering Text(P.
Page 185 Simply select the setting combination that suits your purpose from the favorite settings. <Fax> <Favorite Settings> Select the setting combination to be recalled ● Once you have recalled the setting combination, you can also change the fax settings as needed. LINKS Sending Faxes (MF419x / MF416dw)(P. 149)
Page 186: Canceling Sending Documents (Fax/I-Fax)
Faxing Canceling Sending Documents (Fax/I-Fax) 0UWX-034 If you want to cancel sending faxes immediately after pressing , tap <Cancel> on the display or press on the operation panel. You can also cancel sending faxes after checking the fax status. ◼ Tap <Cancel>...
Page 187 Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Sending I-Faxes(P. 224) Checking Status and Log for Sent and Received Documents(P. 201)
Page 188: Receiving Faxes (Mf419X / Mf416Dw)
Configuring Initial Settings for Fax Functions (MF419x / MF416dw)(P. 140) ● The machine can print received fax documents on A4 or Letter size paper. If received fax documents are printed on other paper sizes, a portion of the page may not be printed or a page may be printed on two separate sheets of paper.
Page 189 Faxing When the call is a fax After an incoming call rings, the machine receives the fax automatically. When the call is a telephone call <Answering The answering machine activates, enabling the caller to leave a message. If you pick up the Machine>...
Page 190 Faxing Select the receiving method. When selecting <Fax/Tel (Auto Switch)> Specify the following three settings as necessary. When the setting is complete, tap <Apply>. <Ring Start Time> Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call.
Page 191 The ID number is set to "25" by default. You can change this number as necessary. Remote RX(P. 662) Hang up the handset. LINKS Sending and Receiving Faxes According to Your Purposes (MF419x / MF416dw)(P. 183) Checking Status and Log for Sent and Received Documents(P. 201)
Page 192: Sending And Receiving Faxes According To Your Purposes (Mf419X / Mf416Dw)
(Sequential Broadcast)(P. 186) (P. 188) Forwarding Received Archiving Sent Faxes(P. 198) Receiving Fax Information Faxes(P. 191) Services(P. 199) LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Receiving Faxes (MF419x / MF416dw)(P. 179) Checking Status and Log for Sent and Received Documents(P. 201)
Page 193: Making A Call Before Sending Faxes (Manual Sending)
Faxing Making a Call before Sending Faxes (Manual Sending) 0UWX-037 You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Press to send your faxes.
Page 194 Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Canceling Sending Documents (Fax/I-Fax)(P. 177) Checking Status and Log for Sent and Received Documents(P. 201)
Page 195: Sending Faxes To Multiple Destinations Simultaneously (Sequential Broadcast)
LDAP server. ● When <Restrict Sequential Broadcast> is set to <Reject Sequential Broadcast>, you cannot use this feature. Prohibiting Sequential Broadcasting (MF419x / MF416dw)(P. 563) ● You need to register destinations in the Address Book before using this feature. Registering in the Address Book(P.
Page 196 Specify the scanning settings as necessary. ● Tap the settings you want to specify. Various Fax Settings(P. 166) Press to start sending. LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Canceling Sending Documents (Fax/I-Fax)(P. 177) Checking Status and Log for Sent and Received Documents(P. 201)
Page 197: Storing Received Faxes Into Memory (Memory Reception)
Faxing Storing Received Faxes into Memory (Memory Reception) 0UWX-039 You can store received faxes into memory, and then print them later. This feature can prevent unauthorized persons from seeing confidential documents unintentionally. Storing Documents into Memory(P. 188) Printing Documents in Memory(P. 189) Checking/Deleting Documents in Memory(P.
Page 198: Report Print
Faxing <Report Print> Enables you to print RX Result reports every time documents are stored into memory. To print reports, tap <On>. You also need to set <RX Result Report> to <On>. RX Result Report(P. 814) <Memory Lock Time> Specify a period of time during the day in which received documents are stored in memory. If you do not set a period of time, the machine stores every document into memory when Memory Reception is turned on.
Page 199 Faxing Tap <Job Status>. Select the document you want to check. To delete the checked document Tap <Delete>. Tap <Yes>. LINKS Receiving Faxes (MF419x / MF416dw)(P. 179) Checking Status and Log for Sent and Received Documents(P. 201)
Page 200: Forwarding Received Faxes
Faxing Forwarding Received Faxes 0UWX-03A You can forward received documents to other destinations. You can select a document from among all the documents received in memory for forwarding, or set the machine to automatically forward every received document to specified destinations.
Page 201: Selecting A Document To Forward
Faxing Selecting a Document to Forward 0UWX-03C The machine forwards the document that you select from among all the documents received in memory. To use this feature, first activate the Memory Reception feature. Storing Received Faxes into Memory (Memory Reception) (P.
Page 202 Faxing Select the forwarding destination from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book(P. 154) . ➠ The document is forwarded to the specified destination.
Page 203: Forwarding All The Received Documents Automatically
Faxing Forwarding All the Received Documents Automatically 0UWX-03E The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 194) Printing Documents to be Forwarded(P.
Page 204 Faxing <On> Prints all the documents to be forwarded. <Only When Error Occurs> Prints only the documents that failed to be forwarded. Printing/Resending/Deleting Documents that Failed to be Forwarded You can store documents that failed to be forwarded in memory, and print, resend, or delete them later. ◼...
Page 205 Faxing To print the checked document Tap <Print/Forward>. Tap <Print>. Tap <Yes>. To resend the checked document Tap <Print/Forward>. Tap <Forward>. Select the forwarding destination from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book(P.
Page 206 Faxing To delete the checked document Tap <Delete>. Tap <Yes>. LINKS Receiving Faxes (MF419x / MF416dw)(P. 179) Checking Status and Log for Sent and Received Documents(P. 201)
Page 207: Archiving Sent Faxes
Faxing Archiving Sent Faxes 0UWX-03F In addition to the address specified when the fax is sent, you can also send faxed documents to a preset storage address for archiving. This is useful for keeping a log of what has been sent. You can specify a fax number, an e-mail address, a shared folder on the computer, an FTP server or an I-Fax as the storage address.
Page 208: Receiving Fax Information Services
Faxing Receiving Fax Information Services 0UWX-03H Through fax information services, you can easily get a variety of helpful lifestyle and work information from companies and organizations. This section describes a typical procedure for receiving these services. ● Depending on the service, actual procedures may differ from the ones described below. Follow the procedures for the service you are using.
Page 209 ● You can also use the keypad on the telephone to enter the information service number. Tap <Start Receiving>. ● If you have picked up the handset, hang it up. LINKS Receiving Faxes (MF419x / MF416dw)(P. 179)
Page 210: Checking Status And Log For Sent And Received Documents
Faxing Checking Status and Log for Sent and Received Documents 0UWX-03J The statuses and communication logs for sent and received fax and I-Fax documents can be checked separately for sending and receiving. ● When <Display Job Log> is set to <Off>, you cannot check the communication logs. Display Job Log(P.
Page 211 When a three-digit number is shown in the case of <Error> ● This number represents an error code. When an Error Code Appears(P. 747) LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Canceling Sending Documents (Fax/I-Fax)(P. 177) Receiving Faxes (MF419x / MF416dw)(P. 179) Sending I-Faxes(P. 224) Receiving I-Faxes(P. 231) TX Result Report(P.
Page 212: Sending Faxes From Your Computer (Pc Fax) (Mf419X / Mf416Dw)
MF Driver Installation Guide to install the fax driver on your computer, before using this feature. ● If you are a Mac OS user, see "Canon Fax Driver Guide" for installing the fax driver and see the Fax Driver's Help for using fax functions.
Page 213: Sending Pc Faxes
● When <Allow Fax Driver TX> is set to <Off> on the machine, you cannot send faxes from computers. Prohibiting PC Faxing (MF419x / MF416dw)(P. 559) ● You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine.
Page 214 Faxing Set the communication mode and fax number (or URI). To specify multiple destinations at once Click the [Select Destination] tab. Click [Add Destination]. Set the communication mode and fax number (or URI), and click [OK]. Repeat steps 2 and 3 to add concurrent destinations. ●...
Page 215 Faxing ● To make it easier to specify destinations using the Address Book, see Using Registered Destinations(P. 217) . ● Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed information of a sent document along with its image, including destinations and number of pages.
Page 216: Attaching Cover Sheets To Pc Faxes
Faxing Attaching Cover Sheets to PC Faxes 0UWX-03R You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or create your own custom cover sheets. For more information, click [Help] on the fax driver screen. Open a document in an application and display the print dialog box.
Page 217 Faxing [Style] Select a cover sheet from the three preset cover sheets ([Template 1] to [Template 3]). The layout of the selected cover sheet is displayed in the image on the left. [Items to Include] Displays items that are to be included on a cover sheet. To change the items to be included, click [Settings].
Page 218 Faxing With/without logos or signatures Select [Print with Logo] or [Print with Signature] if you want to include logos or signatures on the cover sheet. Have the bitmap files for logos or signatures ready beforehand. Location of logos or signature files Specify the location where logos or signatures files are saved.
Page 219 Faxing Click [Preview] to check the contents of the cover sheet, and if everything is correct, click [OK]. ● To modify the contents, perform the steps from 3 again. ➠ The specified cover sheet is attached to the fax when the fax is sent.
Page 220: Using Address Book For Pc Faxes
Faxing Using Address Book for PC Faxes 0UWX-03S Once you register frequently used destinations for PC faxes in the Address Book, you can easily specify destinations whenever you send PC faxes. Also, Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications.
Page 221 Faxing Specify the location to save the Address Book data, and click [OK]. ● Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission. Click [New] or [Copy]. ● To create a new and empty Address Book, click [New], and to just change the save location while keeping the present Address Book content as is, click [Copy].
Page 222: Registering Destinations
Faxing Registering Destinations 0UWX-03U This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at once.
Page 223 Faxing Click [Add Person]. ● To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete]. Specify each setting and click [OK]. Address Enter the recipient name, company name, and department name. [Notes] Enter comments as necessary. Fax Number Enter the fax number(s).
Page 224 Faxing Registering Multiple Destinations as One Destination (Group Dial) Open the printer folder. Displaying the Printer Folder(P. 892) Right-click the fax driver icon for this machine and click [Printing preferences]. Click the [Select Destination] tab [Edit Address Book]. Click [Add Group]. ●...
Page 225 Faxing Specify each setting and click [OK]. [Group Name] Enter a group name such as "Sales Department 1." [Show] Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial. [Person] Displays single destinations.
Page 226: Using Registered Destinations
Faxing Using Registered Destinations 0UWX-03W This section describes how to specify destinations registered in the Address Book. Registering Destinations(P. 213) ● You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved.
Page 227 Faxing ● To specify multiple destinations, repeat step 4. ● You can search for destinations with [Address List]. ● Clicking [Edit Address Book] allows you to edit the Address Book.
Page 228: Importing/Exporting Address Book Data From The Fax Driver
Exporting Address Book Data(P. 220) Importing Address Book Data The file formats that can be read into the fax driver are the following three: CSV file (*.csv), Canon Address Book file (*.abk), and device configuration information file (*.dcm). Open the printer folder.
Page 229: Exporting Address Book Data
The destinations imported from the file are displayed in [Address Book]. Exporting Address Book Data The file formats that can be written out from the fax driver are the following two: CSV file (*.csv) and Canon Address Book file (*.abk).
Page 230 Faxing Open the printer folder. Displaying the Printer Folder(P. 892) Right-click the fax driver icon for this machine and click [Printing preferences]. Click the [Select Destination] tab [Edit Address Book]. Click [Export].
Page 231 Faxing ● If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more information, click [Help] on the fax driver screen. Specify the location to save the file, the file name, and the file format, and then click [Save].
Page 232: Using Internet Fax (I-Fax)
Faxing Using Internet Fax (I-Fax) 0UWX-03Y The Internet Fax (I-Fax) function allows you to send and receive faxes over the Internet. Originals are sent attached as TIFF images files to e-mail. Since a telephone connection is not used, you can send faxes to distant locations and send documents with many pages without worrying about communications charges.
Page 233: Sending I-Faxes
Faxing Sending I-Faxes 0UWX-040 To send a fax to a computer or another I-Fax-compatible device, specify an e-mail address instead of a fax number as the destination. If you send an I-Fax to a computer, it is sent as an e-mail attachment in TIFF format. And in the same way as when you send e-mail to a computer, you can specify multiple destinations and specify Cc and Bcc destinations.
Page 234 Faxing If the screen above is not displayed ● You can only send to your own e-mail address. To send to other destinations, you must configure the send function authentication settings so that e-mail transmission is not restricted. Contact your administrator for details.
Page 235 Faxing ● The subject is set to "Attached Image" by default. ● The body is not set by default. Enter it as necessary. Without the body text, only scanned documents are sent. ● The reply-to address is not set by default. If you want to specify an e-mail reply-to address that is different than the machine's e-mail address, specify the address from among those registered in the Address Book.
Page 236 Faxing Tap <Apply>. To specify reply-to address Tap <Reply To>. Tap <Specify from Address Book>. Select a reply-to address from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book(P. 154) . ●...
Page 237 Faxing ● To cancel sending, tap <Cancel> <Yes>. Canceling Sending Documents (Fax/I-Fax)(P. 177) When placing documents in the feeder in step 1 When scanning is complete, the I-Fax is sent. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedures below.
Page 238 Faxing Click [Network Settings] [E-Mail/I-Fax Settings]. Click [Clear] in [Clear Mail Box]. Read the message that is displayed, and click [OK]. ➠ E-mail is deleted from the mailbox. ● If you always want to send using the same settings: Changing Default Settings(P. 376)
Page 239 Faxing ● If you want to register a combination of settings to use when needed: Registering Frequently Used Scan Settings (E-Mail/I-Fax/Shared Folder/FTP Server)(P. 379) ● If you want to specify the I-Fax sender name: Register Unit Name (E-Mail/I-Fax)(P. 672) LINKS Checking Status and Log for Sent and Received Documents(P.
Page 240: Receiving I-Faxes
Faxing Receiving I-Faxes 0UWX-041 ◼ When an I-Fax Arrives When an I-Fax arrives, the Processing/Data indicator on the operation panel blinks. After the I-Fax is completely received, the document is printed out automatically and the indicator goes out. ● To cancel reception, press <RX Job>...
Page 241 Faxing LINKS Checking Status and Log for Sent and Received Documents(P. 201)
Page 242 Using the Machine as a Printer Using the Machine as a Printer Using the Machine as a Printer ......................234 ..........................235 Printing from a Computer ............................ 237 Printing a Document ............................241 Canceling Prints ......................244 Checking the Printing Status and Log ...........................
Page 243: Using The Machine As A Printer
Using the Machine as a Printer Using the Machine as a Printer 0UWX-042 There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver or print image files from a USB memory device. Make full use of the print functions to suit your needs. ◼...
Page 244: Printing From A Computer
For more information, see "MF Driver Installation Guide." ● If you are a Mac OS user, see "Canon MF Printer Driver Guide" for installing the printer drivers and Printer Driver's Help for using print functions.
Page 245 Using the Machine as a Printer...
Page 246: Printing A Document
Using the Machine as a Printer Printing a Document 0UWX-044 This section describes how to print a document on your computer by using the printer driver. Paper settings on the machine ● Normally, it is necessary to specify the paper size and type for the paper loaded in each paper source before proceeding to printing.
Page 247 Using the Machine as a Printer [Page Size] Select the size of a document made in the application. [Output Size] Select the size of paper on which the document will be actually printed. If the selected size differs from the one specified in [Page Size], the document is printed enlarged/reduced automatically according to the selected size.
Page 248 Using the Machine as a Printer Setting Value Paper Source Drawer 2 Paper is fed from the optional paper feeder. [Paper Type] Specify the setting according to the type and basis weight of the paper to print on. Loading Paper(P. 51) Specify other print settings as necessary.
Page 249 Using the Machine as a Printer When printing from the Windows Store app in Windows 8/Server 2012 Display the charms on the right side of the screen and use the procedure shown below. Windows 8/Server 2012 Tap or click [Devices] the printer driver for this machine [Print].
Page 250: Canceling Prints
Using the Machine as a Printer Canceling Prints 0UWX-045 You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 241) From the Operation Panel(P. 242) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. Double-click the printer icon.
Page 251 Using the Machine as a Printer Canceling from an application ● On some applications, a screen like shown below appears. You can cancel printing by clicking [Cancel]. From the Operation Panel Cancel printing using ◼ Press to Cancel If the Screen Displays a List of Documents When is Pressed Tap the document to cancel.
Page 252 Using the Machine as a Printer ● Several pages may be output after you cancel printing. LINKS Printing a Document(P. 237) Checking the Printing Status and Log(P. 244)
Page 253: Checking The Printing Status And Log
Using the Machine as a Printer Checking the Printing Status and Log 0UWX-046 You can check the current print statuses and the logs for printed documents. ● When <Display Job Log> is set to <Off>, you cannot check the print job log. Display Job Log(P.
Page 254 Using the Machine as a Printer <Copy/Print Job Status> Displays a list of the documents that are being processed, being copied, or are waiting to be processed. <Details> Displays detailed information about the document selected from the list. To check the print logs Tap <Print Job Log>.
Page 255: Various Print Settings
Using the Machine as a Printer Various Print Settings 0UWX-047 There are a variety of settings to suit your needs, such as Enlarged/Reduced and 2-sided Printing. Enlarging or Reducing(P. 248) Switching 1-Sided and 2-Sided Collating Printouts by Printing(P. 250) Page(P. 252) Printing Multiple Pages onto One Printing Posters(P.
Page 256 Using the Machine as a Printer Printing Specific Pages onto Selecting Document Type(P. 266) Saving Toner(P. 268) Different Paper(P. 264) Combining and Printing Multiple Configuring Printer Settings on Documents(P. 270) the Machine(P. 274)
Page 257: Enlarging Or Reducing
Using the Machine as a Printer Enlarging or Reducing 0UWX-048 You can make enlarged or reduced printouts by using a preset print ratio, such as A5 to A4, or a custom print ratio that you set in increments of 1%. Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio) The print ratio is automatically set based on the document and paper size you have specified.
Page 258 Using the Machine as a Printer ● Depending on the selected paper size, you may not be able to set the optimum enlarging/reducing ratio. For example, there may be large blank spaces on your printout, or portions of the document that are missing. ●...
Page 259: Switching 1-Sided And 2-Sided Printing
Using the Machine as a Printer Switching 1-Sided and 2-Sided Printing 0UWX-049 You can make both 1-sided and 2-sided printouts. The default setting is [2-sided Printing]. Change the setting as necessary. Make sure that the paper size switch lever is set properly ●...
Page 260 Using the Machine as a Printer [1-sided/2-sided/Booklet Printing] Select [1-sided Printing] or [2-sided Printing]. ● For [Booklet Printing], see Printing Booklet(P. 257) . [Binding Location] Specify the position to bind the printouts with a binding tool such as a stapler. Printing orientation will be changed depending on the specified binding position.
Page 261: Collating Printouts By Page
Using the Machine as a Printer Collating Printouts by Page 0UWX-04A When printing copies of multi-page documents, select [Collate] to print complete sets in sequential page order. This function is useful when preparing handouts for meetings or presentations. [Basic Settings] tab Select [Collate] or [Group] in [Collate/Group] [OK] [Collate/Group]...
Page 262 Using the Machine as a Printer ● If you select [Off], whether the printouts are collated or not depends on the setting made on the application. LINKS Printing a Document(P. 237)
Page 263: Printing Multiple Pages Onto One Sheet
Using the Machine as a Printer Printing Multiple Pages onto One Sheet 0UWX-04C You can print multiple pages onto a single sheet. For example, you can print four or nine pages onto a single sheet by using [4 on 1] or [9 on 1]. Use this function if you want to save paper or to view your document in thumbnails.
Page 264: Page Order
Using the Machine as a Printer [Page Order] Select a page distribution layout. For example, if you select [Across from Left], the first page is printed on the top left, and then the rest of the pages are arranged rightward. LINKS Printing a Document(P.
Page 265: Printing Posters
Using the Machine as a Printer Printing Posters 0UWX-04E You can print one page of a document onto multiple pages. For example, if you make a one-page A4-size document nine times larger, you will have a poster 3x3 A4 size sheets large after you print the document and paste it together. [Basic Settings] tab In [Page Layout], select the dimensions of your poster (for example, [Poster [2 x 2]])
Page 266: Printing Booklet
Using the Machine as a Printer Printing Booklet 0UWX-04F You can print two pages of a document on both sides of paper and then fold your printed pages in half to make a booklet. The printer driver controls the print order in such a way that the page numbers are correctly arranged.
Page 267 Using the Machine as a Printer [1-sided/2-sided/Booklet Printing] Select [Booklet Printing]. ● For [1-sided Printing] and [2-sided Printing], see Switching 1-Sided and 2-Sided Printing(P. 250) . [Booklet] The screen below is displayed. [Booklet Printing Method] ● [All Pages at Once]: Prints all of the pages at once as a single bundle so that you can make a booklet just by folding the printed pages in half.
Page 268: Printing Borders
Using the Machine as a Printer Printing Borders 0UWX-04H You can add borders, such as broken lines or double lines, in the margins of printouts. [Page Setup] tab Click [Page Options] Select the border type in [Edging] [OK] [OK] [Edging] Select the border type.
Page 269: Printing Dates And Page Numbers
Using the Machine as a Printer Printing Dates and Page Numbers 0UWX-04J You can print the information such as dates or page numbers, and you can specify where to print this information on the document (upper-left, lower-right, etc.). [Page Setup] tab Click [Page Options] Select the print position of the print date, user name or page number...
Page 270 Using the Machine as a Printer LINKS Printing a Document(P. 237) Printing Borders(P. 259) Printing Watermarks(P. 262)
Page 271: Printing Watermarks
Using the Machine as a Printer Printing Watermarks 0UWX-04K You can print watermarks such as "COPY" or "CONFIDENTIAL" over the document. You can create new watermarks or use pre-registered watermarks. [Page Setup] tab Select the [Watermark] check box Select a watermark from the drop-down list [OK] [Watermark] Select the [Watermark] check box to display the list of the watermarks in the drop-down list.
Page 272 Using the Machine as a Printer [Add] Click to create a new watermark. Up to 50 watermarks can be registered. [Name] Enter the created watermark name. [Attributes]/[Alignment]/[Print Style] Click each tab to specify the text, color, or print position of the watermark. For more information, click [Help] on the printer driver screen.
Page 273: Printing Specific Pages Onto Different Paper
Using the Machine as a Printer Printing Specific Pages onto Different Paper 0UWX-04R You can print specific pages of a document, such as when you want to print the cover of a booklet on colored paper. In this case, load colored paper for the cover in the multi-purpose tray and load plain paper for the body pages in the paper drawer, and then specify the paper settings on the printer driver.
Page 274 Using the Machine as a Printer LINKS Printing a Document(P. 237)
Page 275: Selecting Document Type
Using the Machine as a Printer Selecting Document Type 0UWX-04S You can specify the document type to ensure optimal image quality. There are different settings for photo documents, documents that have charts or graphs, and documents that have design drawings with fine lines. [Quality] tab Select the document type in [Objective] [OK]...
Page 276 Using the Machine as a Printer ● To specify detailed settings for each item selected on [Objective], click [Advanced Settings]. For more information, click [Help] on the printer driver screen. LINKS Printing a Document(P. 237)
Page 277: Saving Toner
Using the Machine as a Printer Saving Toner 0UWX-04U You can set the printer driver to print documents using less toner. ● When the toner save setting is enabled, fine lines and portions with lighter print density may become blurred. [Quality] tab Select the document type in [Objective] Click [Advanced Settings]...
Page 278: Advanced Settings
Using the Machine as a Printer [Objective] Selecting Document Type(P. 266) Select the document type for which you want to enable the toner save setting. [Advanced Settings] A screen with settings is displayed. Click [Toner Save] and select [On] from the drop-down list on the bottom of the screen.
Page 279: Combining And Printing Multiple Documents
Combining and Printing Multiple Documents 0UWX-04W By using Canon PageComposer, you can combine multiple documents into one print job and print the job with specified print settings. This function, for example, enables you to combine documents made with different applications and print all of the pages in the same paper size.
Page 280 Using the Machine as a Printer ➠ The Canon PageComposer starts. Printing does not start in this step. Repeat steps 1 to 4 for the documents you want to combine. ➠ The documents are added to the Canon PageComposer. From the [Document Name] list, select the documents to combine, and click ●...
Page 281 1-sided/2-sided printing. The settings specified here are applied to the whole print job. ● For more information, click [Help] on the Canon PageComposer screen. [Details] Displays the print setting screen of the printer driver. There are fewer settings available than when using...
Page 282 Using the Machine as a Printer On the [Document Name] list, select the combined-document print job you want to print, and click ➠ Printing starts. ● For instructions on how to cancel printing, see Canceling Prints(P. 241) . LINKS Printing a Document(P. 237)
Page 283: Configuring Printer Settings On The Machine
Using the Machine as a Printer Configuring Printer Settings on the Machine 0UWX-04X When you print a document from a computer, you can specify many print settings such as the number of copies or 1- sided/2-sided printing, on the printer driver. However, the <Paper Size Override> setting described below can only be specified on the operation panel of the machine.
Page 284 Using the Machine as a Printer Printing a Document(P. 237) Various Print Settings(P. 246)
Page 285: Printing A Document Secured By A Pin (Secure Print)
Using the Machine as a Printer Printing a Document Secured by a PIN (Secure Print) 0UWX-04Y By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print,"...
Page 286: Preparing For Using Secure Print
Using the Machine as a Printer Preparing for Using Secure Print 0UWX-050 Make sure that Secure Print is enabled on the printer driver. ● To perform the following procedure, log on to the computer with an administrator account. Open the printer folder. Displaying the Printer Folder(P.
Page 287 Using the Machine as a Printer LINKS Printing via Secure Print(P. 279)
Page 288: Printing Via Secure Print
Using the Machine as a Printer Printing via Secure Print 0UWX-051 This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine.
Page 289 Using the Machine as a Printer If you selected [Yes] Enter the [User Name] and [PIN], and click [OK]. ● The computer name (logon name) of your computer is displayed in [User Name]. If you want to change the user name, enter up to 32 alphanumeric characters for a new user name. ●...
Page 290 Using the Machine as a Printer ➠ After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed. If you selected [No] at step 3 Enter the [Document Name], [User Name], and [PIN] and click [OK]. ●...
Page 291 Using the Machine as a Printer If the <Select User> screen is displayed ● If secured documents from two or more users are being held in memory, the <Select User> screen is displayed prior to the <Select File> screen. Select your user name. Enter the PIN using the numeric keys, and then tap <Apply>.
Page 292 Using the Machine as a Printer ● Tap <Off>, and restart the machine. Specify how long the machine holds secured documents, and tap <Apply>. ● or the numeric keys to enter the time. ● The secured document is erased from the memory of the machine when the time specified here elapses. Restart the machine.
Page 293: Configuring Print Settings To Your Needs
Using the Machine as a Printer Configuring Print Settings to Your Needs 0UWX-052 You can register combinations of settings as "Profiles" to suit your different printing needs. Also, you can register the settings that you frequently use as the default setting. Once the default setting is set, the registered settings are automatically displayed on the printer driver screen, and you can skip the operations to specify the print settings and print immediately.
Page 294: Registering Combinations Of Frequently Used Print Settings
Using the Machine as a Printer Registering Combinations of Frequently Used Print Settings 0UWX-053 Specifying combinations of settings such as "1-sided landscape orientation on A4 size paper" every time you print may be time consuming. If you register these frequently used combinations of print settings as "profiles," you can specify printing settings simply by selecting one of these profiles from the list.
Page 295: Selecting A Profile
Using the Machine as a Printer Selecting a Profile Select the profile that suits your needs, and click [OK]. Changing the settings of the selected profile ● You can change the settings of a selected profile. In addition, the changed settings can be registered as another profile.
Page 296: Changing Default Settings
Using the Machine as a Printer Changing Default Settings 0UWX-054 The default settings are the settings that are first displayed whenever you open the print settings screen of the printer driver, but you can change them. For example, if you want to print all documents in such manner that each two pages are shrinked and printed on one page, specify [2 on 1] as the user default of page layout.
Page 297 Using the Machine as a Printer LINKS Printing a Document(P. 237) Various Print Settings(P. 246)
Page 298: Printing From Usb Memory (Memory Media Print)
Using the Machine as a Printer Printing from USB Memory (Memory Media Print) 0UWX-055 You can print image files and PDF files stored in a USB memory device by connecting it directly to the machine. Using this function, you can print without using a computer. Available File Formats You can print the following types of image files.
Page 299 Using the Machine as a Printer Connect a USB memory device to the USB port on the front of the machine. ● Do not remove the USB memory device or shock or shake the device or the machine when data is being read or written.
Page 300 Using the Machine as a Printer ● To display the contents of a folder, select a folder, and tap. To return to the folder in the upper level, press ● Folders and files lower than the third directory are not displayed. ●...
Page 301 Using the Machine as a Printer Tap <Display Method>. Tap the display method. <Details> Displays file names and dates. ● You can set whether to display abbreviated file names. File Name Display Format(P. 676) <Images> Displays previews. ● or flick to switch the preview. ●...
Page 302 Using the Machine as a Printer ● You can specify a sort setting such as <Name (Ascending)> or <Date/Time (Ascending)> as the default setting for the file sort order. File Sort Default Settings(P. 676) Tap <All Items>. Tap <Sort Files>. Tap the criteria for file sorting.
Page 303 Using the Machine as a Printer <Number of Copies> Specify the number of copies from 1 to 99. Tap or the numeric keys to enter a quantity, and tap <Apply>. <Paper> Select the paper to print on. <N on 1> ●...
Page 304 Using the Machine as a Printer <2-Sided> You can make 2-sided printouts. Select the binding position. <Book Type> Prints images in such a way that the printed pages are opened horizontally when bound. <Calendar Type> Prints images in such a way that the printed pages are opened vertically when bound. ●...
Page 305 Using the Machine as a Printer Making fine adjustment of toner density ● When you want to make fine adjustments of toner density on three density levels - high, medium, and low -, use the following procedure. <Fine Adjust> Select the density level Adjust the density <Apply>...
Page 306 Using the Machine as a Printer ● Although <Print File Name> is not available for Index Print, the file name is automatically printed below each image. <Original Type> You can select the type of original depending on the image to print. Select <Photo Priority> or <Text Priority>. <Photo Priority>...
Page 307 Using the Machine as a Printer You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. Tap <Gradation> or <Error Diffusion>. <Gradation> Prints images with fine gradation, such as digital camera images, with a smooth finish. <Error Diffusion>...
Page 308 Using the Machine as a Printer <Enlarge/Reduce to Fit Paper Size> This setting enlarges or reduces the original document to match the printable area of the paper size. <Enlarge Print Area> This setting specifies whether to enlarge the printable area on the paper. <Off>...
Page 309 Using the Machine as a Printer You can print password protected PDF files by entering the password required to open them. <Other> <Halftones> You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. You can make this setting for each of the types of image contained in one document.
Page 310 Using the Machine as a Printer Color data is converted to monochrome so that R, G, and B are uniformly converted to the same gray level. Press ➠ Printing starts. ● If you want to cancel printing, tap <Cancel> <Yes> Disconnect the USB memory device from the USB port.
Page 311: Changing Default Memory Media Print Settings
Using the Machine as a Printer Changing Default Memory Media Print Settings 0UWX-056 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time you make prints.
Page 312 Using the Machine as a Scanner Using the Machine as a Scanner Using the Machine as a Scanner ......................304 ....................305 Preparing to Use the Machine as a Scanner ..........................306 Scanning from the Machine ..........................310 Scanning from a Computer ........................
Page 313: Using The Machine As A Scanner
Preparing to Use the Machine as a Scanner(P. 305) ● If you are a Mac OS user, see "Canon Scanner Driver Guide" for installing the software and for using scan functions. For Mac OS Users(P. 900) ●...
Page 314: Preparing To Use The Machine As A Scanner
Using the Machine as a Scanner Preparing to Use the Machine as a Scanner 0UWX-058 To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see "MF Driver Installation Guide." To connect the machine to your computer via a wireless or wired LAN, you must register the machine in "MF Network Scanner Selector"...
Page 315: Scanning From The Machine
Using the Machine as a Scanner Scanning from the Machine 0UWX-059 The sequence of "scanning a document and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in color or black and white; whether to save documents as PDFs or JPEGs;...
Page 316 The settings in the table above are all factory default settings. You can change settings from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility. ● If you are a Mac OS user, see "Canon Scanner Driver Guide." For Mac OS Users(P. 900) Press ➠...
Page 317 Using the Machine as a Scanner When placing documents in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedure below (except if you selected JPEG as a file format). If there are additional pages of documents to be scanned, place the next document on the platen glass, and press ●...
Page 318 Using the Machine as a Scanner Other useful scanning functions ● You can save scanned documents to a USB memory device or send them by e-mail or as I-Faxes. The documents can also be saved to shared folders/FTP Server. You can accomplish these functions directly from the machine.
Page 319: Scanning From A Computer
For more information, click [Instructions] on MF Scan Utility. ● If you are a Mac OS user, see "Canon Scanner Driver Guide." For Mac OS Users(P. 900) Scanning Using an Application You can scan images by using an application such as a word-processing or image-processing application, and load the images directly into the application.
Page 320: Scanning Using An Application
Using the Machine as a Scanner Scanning Using an Application 0UWX-05C You can scan documents from applications such as image-processing or word- processing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
Page 321 Using the Machine as a Scanner ● When scanning is complete, the scanned image is forwarded to an application. LINKS Configuring Scan Settings in ScanGear MF(P. 313)
Page 322: Configuring Scan Settings In Scangear Mf
When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For more information, click [Instructions] on MF Scan Utility. ● If you are a Mac OS user, see "Canon Scanner Driver Guide." For Mac OS Users(P. 900) Starting from an Application To scan from applications such as image-processing or word-processing software, select ScanGear MF as scanner driver.
Page 323: Configuring Scan Settings In Simple Mode
Using the Machine as a Scanner Configuring Scan Settings in Simple Mode 0UWX-05F Simple Mode is a collection of basic scan settings in ScanGear MF designed for easy operation. In other words, Simple Mode is a digest version of ScanGear MF. Configure settings in the order indicated from on the screen, and click [Scan].
Page 324 Using the Machine as a Scanner (Information) Displays the current settings of the scanned image, such as the color mode and size of the scan area. [Select Source] Select the image type to scan documents. Available items vary depending on where you placed the document.
Page 325: Image Correction
Using the Machine as a Scanner ● Select [Flexible] to change the ratio of width to height. Drag the area you want to scan on the preview image. [Image Correction] Select the [Fading Correction] check box to correct faded colors on an old photograph or other images into vivid colors.
Page 326: Configuring Scan Settings In Advanced Mode
Using the Machine as a Scanner Configuring Scan Settings in Advanced Mode 0UWX-05H If you click the [Advanced Mode] tab on the ScanGear MF screen, you can make more advanced adjustments in the image quality than you can in Simple Mode. You can also register adjusted settings as Favorite Settings. For more detailed information, click the icon next to the topic.
Page 327: Auto Crop
Using the Machine as a Scanner (Clear) Clears the preview image. (Crop) Specifies the cropping area with the cropping frame. Click and drag the area you want to crop. The cropping area is indicated with a dotted line. You can move the cropping frame or change its size with your mouse. Setting multiple scanning areas ●...
Page 328: Input Size
Using the Machine as a Scanner [Original Input Method] Select a setting based on whether you place your documents on the platen glass or in the feeder. [Platen Glass] Select when placing documents on the platen glass. [Feeder (1-sided)] Select when placing 1-sided documents in the feeder. [Feeder (2-sided)] Select when placing 2-sided documents in the feeder.
Page 329 Using the Machine as a Scanner [Grayscale] The document is scanned as a grayscale image (in black and white with intermediate shades of gray, similar to a black and white photograph). [Color] The document is scanned as a color image. [Text Enhanced] The document is scanned as a black and white image optimized for processing by OCR (optical character recognition) software.
Page 330: Adjusting Image Quality
Using the Machine as a Scanner ● Select [Flexible] to change the output size and the ratio of width to height. Drag the area you want to scan on the preview image or enter values for width and height. If you specify the magnification percentage in the [%] entry field on the right side of the width and height entry fields, the document is enlarged or reduced for scanning.
Page 331 Using the Machine as a Scanner Adjusting Brightness and Color Configure color settings such as brightness, contrast, and color tone. The displayed items vary depending on the settings selected for [Color Mode] ( Specifying Settings for Documents and Color Mode(P. 318) ). When [Text Enhanced] is selected, you cannot configure these settings.
Page 332 Using the Machine as a Scanner (Histogram) A histogram is a graph that shows the distribution of brightness in an image. You can adjust the image while checking the preview image and histogram. Specify the part of the image you want to make brightest (or darkest) in the preview image, so that the brightness balance of the original image is automatically adjusted with the specified part being the average.
Page 333 Using the Machine as a Scanner Select from the items listed below. [No Correction] Performs no correction. [Over Exposure] Lightens the entire image. [Under Exposure] Darkens the entire image. [High Contrast] Emphasizes the difference between the light and dark parts of the image. [Invert the Negative/Positive Image] Inverts the light and dark parts of the image.
Page 334: Specifying Other Settings
Using the Machine as a Scanner Specifying Other Settings Click [Preferences] to configure various settings, including the operation when scanning. ◼ [Preview] Tab Configure the preview and auto crop operations. [Preview at the Start of ScanGear] Select the preview operation when you start ScanGear MF. [Automatically Execute Preview] Scanning of the preview image starts automatically when you start ScanGear MF.
Page 335: Color Correction
Using the Machine as a Scanner ◼ [Scan] Tab Configure the settings that are applied when you scan a document by using an application, and the settings for ScanGear MF operations. [Scan without Using ScanGear's Window] When you scan the document by using an OCR software or other application, the ScanGear MF screen may not be displayed.
Page 336: Sound Settings
Using the Machine as a Scanner Color is adjusted so that the color tone on the display comes closer to that on the printed result. This setting is available if you select [Color] for [Color Mode] ( Specifying Settings for Documents and Color Mode(P.
Page 337: Registering Frequently Used Settings
Using the Machine as a Scanner Registering Frequently Used Settings It is troublesome to configure the color mode, image quality, or other settings each time you scan. If you register frequently used settings as Favorite Settings, you can scan simply call the registered settings when scanning. The following settings cannot be registered in [Favorite Settings].
Page 338 Using the Machine as a Scanner ➠ The [Add/Delete Favorite Settings] screen is displayed. Enter a name into [Setting Name], and click [Add] [Save]. ● Enter a name for the settings to register. Use a name that is easy to find in the drop-down list. Calling registered Favorite Settings ●...
Page 339 Using the Machine as a Scanner ➠ The [Add/Delete Tone Curve Settings] or [Add/Delete Threshold Settings] screen is displayed. Enter a name into [Setting Name], and click [Add] [Save]. ● Enter a name for the settings to register. Use a name that is easy to find in the drop-down list. Calling the registered setting ●...
Page 340: Convenient Scanning With A Machine-Based Operation
Using the Machine as a Scanner Convenient Scanning with a Machine-Based Operation 0UWX-05J The machine can convert original documents into electronic file formats such as PDF without using a computer. There are many advantages to digitizing documents. A variety of useful settings are available to suit your needs. Scanning Documents Directly to USB Memory One way this function can be used is by scanning documents directly onto a USB memory device and taking the USB memory device to your meeting.
Page 341: Scanning Documents Directly To Usb Memory
Using the Machine as a Scanner Scanning Documents Directly to USB Memory 0UWX-05K This section describes how to scan documents to save directly in a USB memory device connected to the machine. Scanned documents are saved as JPEG images, PDF files or in other digital file formats. Available USB Memory Devices You can use USB memory devices with the following format styles.
Page 342 Using the Machine as a Scanner Press and tap <Scan>. ● When the logon screen appears, use the numeric keys to enter the user name and password. Then select the authentication server and press Logging on to Authorized Send(P. 45) . Tap <USB Memory>.
Page 343 Using the Machine as a Scanner Tap <Finish>. ➠ The scanned data is saved in the USB memory device. How the folders to save scanned data and files are named ● When scanning is complete, a folder is automatically created in the USB memory device to save the scanned data.
Page 344: Sending Documents As E-Mails Directly From The Machine
Using the Machine as a Scanner Sending Documents as E-Mails Directly from the Machine 0UWX-05L This section describes how to scan documents and send them as e-mails directly from the machine. Scanned documents are sent as e-mail attachments in JPEG, PDF, or other digital file formats. You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails.
Page 345 Using the Machine as a Scanner Enter the destination using the numeric keys, and tap <Apply>. ● On how to enter text, see Entering Text(P. 41) . ● To use the Address Book to quickly specify destinations: Sending Using Registered Destinations (E- Mail/I-Fax/Shared Folder/FTP Server)(P.
Page 346 Using the Machine as a Scanner ● The file name of a scanned document is automatically assigned based on the following format: "communication management number (four digits)_sent date and time_document number (three digits).file extension." Example of file names: If a one-page document is converted into a PDF file and sent on October 17, 2015 at 07:00:05 P.M.
Page 347 Using the Machine as a Scanner Enter the body using the numeric keys, and tap <Apply>. Tap <Apply>. To specify reply-to address Tap <Reply To>. Tap <Specify from Address Book>. Select a reply-to address from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book (P.
Page 348 Using the Machine as a Scanner To specify priority Tap <Priority>. Select a priority level. Press to start sending. ➠ Scanning of the document starts. ● To cancel sending, tap <Cancel> <Yes>. Canceling Sending Documents (E-Mail/Shared Folder/FTP Server)(P. 345) When placing documents in the feeder in step 1 When scanning is complete, the e-mail is sent.
Page 349 Using the Machine as a Scanner If a Send Error Occurs Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically.
Page 350 Using the Machine as a Scanner Read the message that is displayed, and click [OK]. ➠ E-mail is deleted from the mailbox. ● If you always want to scan with the same settings: Changing Default Settings(P. 376) ● If you want to register a combination of settings to use when needed: Registering Frequently Used Scan Settings (E-Mail/I-Fax/Shared Folder/FTP Server)(P.
Page 351: Saving Documents Directly In Shared Folder/Ftp Server
Using the Machine as a Scanner Saving Documents Directly in Shared Folder/FTP Server 0UWX-05R This section describes how to scan documents and save them to a shared folder or FTP server directly from the machine. Scanned documents are saved as JPEG images, PDF files or in other digital file formats. ●...
Page 352 Using the Machine as a Scanner Select a destination from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book (P. 362) . ● Selecting destinations directly by entering coded dial numbers. You can also specify previously used destinations.
Page 353 Using the Machine as a Scanner If there are additional pages of documents to be scanned, place the next document on the platen glass, and press ● Repeat this step until you finish scanning all of the pages. ● When there is only one page to be scanned, proceed to the next step. Tap <Start Sending>.
Page 354: Canceling Sending Documents (E-Mail/Shared Folder/Ftp Server)
Using the Machine as a Scanner Canceling Sending Documents (E-Mail/Shared Folder/FTP Server) 0UWX-05S If you want to cancel sending documents immediately after pressing , tap <Cancel> on the display or press You can also cancel sending documents after checking the sending status. ◼...
Page 355 Using the Machine as a Scanner LINKS Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P. 342)
Page 356: Specifying Detailed Settings
Using the Machine as a Scanner Specifying Detailed Settings 0UWX-05U This section describes the settings available when scanning documents. These settings include specifying the file format into which documents are converted and adjusting density to improve the appearance of scanned documents as well as the basic settings such as specifying the document orientation or scanning size.
Page 357 Using the Machine as a Scanner Setting Gamma Values(P. 360)
Page 358: Specifying A Scanning Size
Using the Machine as a Scanner Specifying a Scanning Size 0UWX-05W You can specify the scanning size of your documents. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<I-Fax>/<File> <Scan Size> Select the document size LINKS Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P.
Page 359: Setting Color Mode
Using the Machine as a Scanner Setting Color Mode 0UWX-0H5 You can specify whether to scan documents in color or black and white. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<File> <Color Mode> Select the color mode LINKS Scanning Documents Directly to USB Memory(P.
Page 360: Selecting A File Format
Using the Machine as a Scanner Selecting a File Format 0UWX-05X You can select the file format to which documents are scanned, from PDF/JPEG/TIFF. For PDF, you can select a highly compressed PDF file with a reduced file size or a text searchable PDF file prepared by OCR (Optical Character Recognition).
Page 361 Using the Machine as a Scanner ● If you select JPEG in <File Format> and try to scan a document from the platen glass, you can only scan one page. To scan a multiple-page document all at once, use the feeder. Each page of the document is saved as a separate file.
Page 362: Adjusting Density
Using the Machine as a Scanner Adjusting Density 0UWX-05Y You can adjust the density of the scan if the text or images in a document are too light or dark. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<I-Fax>/<File> <Density>...
Page 363: Specifying Orientation Of Your Document
Using the Machine as a Scanner Specifying Orientation of Your Document 0UWX-060 You can specify portrait or landscape orientation. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<File> <Original Type> Select the document type <Portrait> Select for documents with portrait orientation. <Landscape>...
Page 364: Selecting Document Type
Using the Machine as a Scanner Selecting Document Type 0UWX-061 You can select the image quality for the scan depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<I-Fax>/<File> <Original Type>...
Page 365: Scanning 2-Sided Documents
Using the Machine as a Scanner Scanning 2-Sided Documents 0UWX-062 The machine can automatically scan the front and back sides of documents in the feeder. ● The machine cannot scan both sides of documents automatically when the documents are placed on the platen glass.
Page 366: Adjusting Sharpness
Using the Machine as a Scanner Adjusting Sharpness 0UWX-063 You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. <Scan> Select <USB Memory> or specify a destination with <E-Mail>/<I-Fax>/<File> <Sharpness>...
Page 367 Using the Machine as a Scanner LINKS Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P. 342) Adjusting Density(P. 353)
Page 368: Adjusting Balance Between File Size And Image Quality
Using the Machine as a Scanner Adjusting Balance between File Size and Image Quality 0UWX-064 You can specify the file compression ratio when converting scanned documents into the JPEG format. <Small: Memory Priority> makes the compression ratio higher than normal to create smaller files with lower image quality. On the other hand, <Large: Image Quality Priority>...
Page 369: Setting Gamma Values
Using the Machine as a Scanner Setting Gamma Values 0UWX-065 The scanned documents are converted into the specified file formats. At that time, you can specify the gamma values to apply to the documents. You can specify the same gamma value as that of the monitor which is to be used for viewing the converted files so the files are displayed with brightness true to the original documents.
Page 370: Sending Using Registered Destinations (E-Mail/I-Fax/Shared Folder/Ftp Server)
Using the Machine as a Scanner Sending Using Registered Destinations (E-Mail/I-Fax/ Shared Folder/FTP Server) 0UWX-066 You can specify destinations by selecting from the Address Book as well as by using the numeric keys. To use the Address Book, you need to register destinations in the Address Book beforehand. You can also specify previously used destinations.
Page 371: Specifying From Address Book
Using the Machine as a Scanner Specifying from Address Book 0UWX-067 The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. ● You need to register destinations in the Address Book before using this feature. Registering in the Address Book(P.
Page 372 Using the Machine as a Scanner Select an index. Index(P. 78) ● You can change the display by tapping Select a destination. If you want to specify multiple destinations (e-mail/I-Fax) ● Repeat steps 3 to 5. Up to 100 destinations can be specified. To delete destinations (e-mail/I-Fax) If you specified multiple destinations, you can delete destinations as necessary.
Page 373 Using the Machine as a Scanner Tap <Yes>. If you want to easily and quickly delete destinations without displaying a list of destinations ● Before tapping <Destination> in step 1, you can tap to toggle the destinations you specified. Display a destination you want to delete, and press LINKS Sending Documents as E-Mails Directly from the Machine(P.
Page 374: Selecting Destinations Directly By Entering Coded Dial Numbers
Using the Machine as a Scanner Selecting Destinations Directly by Entering Coded Dial Numbers 0UWX-068 Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number. ●...
Page 375 Using the Machine as a Scanner If a confirmation screen appears ● When <Coded Dial TX Confirmation> is set to <On>, a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, tap <OK>.
Page 376 Using the Machine as a Scanner If you want to easily and quickly delete destinations without displaying a list of destinations ● Before tapping <Destination> in step 1, you can tap to toggle the destinations you specified. Display a destination you want to delete, and press LINKS Sending Documents as E-Mails Directly from the Machine(P.
Page 377: Specifying Previously Used Destinations
Using the Machine as a Scanner Specifying Previously Used Destinations 0UWX-069 You can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same scan settings such as density you used the last time you sent documents to that destination. ●...
Page 378 Using the Machine as a Scanner ➠ The selected destination and its scan settings are specified. You can also change the settings before sending. To delete destinations (e-mail/I-Fax) When you transmitted to multiple destinations, you can delete destinations as necessary. Select <Destination>...
Page 379 Using the Machine as a Scanner Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P. 342)
Page 380: Specifying Destinations In An Ldap Server (E-Mail/I-Fax)
Using the Machine as a Scanner Specifying Destinations in an LDAP Server (E-Mail/I-Fax) 0UWX-06A If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for the appropriate user information and specify it as destination.
Page 381 Using the Machine as a Scanner Enter the search target character string using the numeric keys, and tap <Apply>. ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 4 and 5. Tap <Search Method>.
Page 382 Using the Machine as a Scanner ➠ The users meeting your search criteria are displayed. ● If the authentication screen appears when you tap <Start Search>, enter the user name of the machine and the password registered in the LDAP server, and tap <Apply>. Registering LDAP Servers(P.
Page 383 Using the Machine as a Scanner To delete destinations If you specified multiple destinations, you can delete destinations as necessary. Select <Destination> <Confirm/Edit>. Select a destination you want to delete. Tap <Remove>. Tap <Yes>. If you want to easily and quickly delete destinations without displaying a list of destinations ●...
Page 384: Configuring Scan Settings To Your Needs
Using the Machine as a Scanner Configuring Scan Settings to Your Needs 0UWX-06C The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used scan settings as default settings, you can eliminate the need to configure the same settings every time you make a scan.
Page 385: Changing Default Settings
Using the Machine as a Scanner Changing Default Settings 0UWX-06E The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you scan.
Page 386 Using the Machine as a Scanner Settings Select the item you want to set, and change the default value. ◼ I-Fax <Menu> <Scan Settings> <I-Fax Settings> <TX Function Settings> <Change Default Settings> Select the setting Change the default value of the selected item <Apply>...
Page 387 Using the Machine as a Scanner Saving Documents Directly in Shared Folder/FTP Server(P. 342) Specifying Detailed Settings(P. 347) Scan Settings(P. 666)
Page 388: Registering Frequently Used Scan Settings (E-Mail/I-Fax/Shared Folder/Ftp Server)
Using the Machine as a Scanner Registering Frequently Used Scan Settings (E-Mail/I- Fax/Shared Folder/FTP Server) 0UWX-06F Because registered settings can be displayed as needed, there is no need for complicated procedures (e.g. setting the document type, specifying compact PDF as the file format and sending the file to all internal staff) every time. You can also assign registered setting combinations to a shortcut button displayed on the Home screen.
Page 389 Using the Machine as a Scanner Select <Favorite Settings> <Register>. Check the message and tap <OK>. Select where to register the settings. Check the details of the settings to be registered, and tap <Apply>. ● To change the value of a setting to be registered, tap the setting. Specifying Detailed Settings(P.
Page 390 Using the Machine as a Scanner ● If you select <Yes>, a message appears. Check the message and then tap <OK>. The registered setting combination is added to the Home screen as a shortcut button. ● If the Home screen is full and the button cannot be added, use <Home Screen Settings> to delete registered buttons or blanks.
Page 391 Using the Machine as a Scanner ● Once you have recalled the settings, the setting combination, you can also change the scan settings as needed. LINKS Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P. 342)
Page 392: Checking Status And Log For Sent Documents (E-Mail/Shared Folder/Ftp Server)
Using the Machine as a Scanner Checking Status and Log for Sent Documents (E-Mail/ Shared Folder/FTP Server) 0UWX-06H You can check the status and log for scanned documents sent directly from the machine. ● When <Display Job Log> is set to <Off>, you cannot check the logs for sent documents. Display Job Log(P.
Page 393 Using the Machine as a Scanner <Details> Displays detailed information about the document selected from the list. If you specified multiple destinations, the number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, tap <Destination>. To check the logs for sent documents Tap <Job Log>.
Page 394 Can Be Used Conveniently with a Mobile Device Can Be Used Conveniently with a Mobile Device Can Be Used Conveniently with a Mobile Device ................ 386 ......................... 387 Connecting to a Mobile Device ....................388 Make Direct Connection (Access Point Mode) ................
Page 395: Can Be Used Conveniently With A Mobile Device
Can Be Used Conveniently with a Mobile Device Can Be Used Conveniently with a Mobile Device 0UWX-06J Combining the machine with a mobile device such as a smartphone or tablet enables you to use an appropriate application to perform printing, scan, or other operation with ease. You can also use a mobile device to operate the machine remotely, check the printing status, and change machine's settings.
Page 396: Connecting To A Mobile Device
Can Be Used Conveniently with a Mobile Device Connecting to a Mobile Device 0UWX-0H6 When connecting the machine to a mobile device, you can select whether to connect by wireless LAN, Direct Connection, or a touch on the machine (NFC) .
Page 397: Make Direct Connection (Access Point Mode)
Can Be Used Conveniently with a Mobile Device Make Direct Connection (Access Point Mode) 0UWX-0H7 Even in an environment without wireless LAN router, you can connect your mobile device and the machine without going through difficult settings when you use "Access Point Mode," which allows you to wirelessly and directly connect your mobile device to the machine.
Page 398: Connecting By A Touch On The Machine (Nfc) (Mf416Dw)
Can Be Used Conveniently with a Mobile Device <Connect. Info.> You can view the information on the Direct Connection being proceeding. <Disconnect> Stops the Direct Connection procedure. When printing, scanning, or other desired operation is complete, tap this button to terminate the connection. ●...
Page 399: Connecting By A Touch On The Machine (Nfc) (Mf416Dw)
Set the device so that its NFC function is enabled. For more information, see the instruction manuals for your mobile devices or contact your manufacturer. ● Install Canon Mobile Application on your mobile device. For more information, see the Canon website at: http://www.canon.com/ . ●...
Page 400: Making The Best Use Of The Machine By Utilizing Applications
You can use an appropriate application that enables you to perform printing, scanning, or other operation by operating the machine from your mobile device. The machine supports a dedicated application from Canon and various other applications. You can select the most appropriate application to your mobile device, the purpose, the situation, and so on.
Page 401 Can Be Used Conveniently with a Mobile Device...
Page 402: Using Airprint
Can Be Used Conveniently with a Mobile Device Using AirPrint 0UWX-0HH You can print, scan, or fax without using drivers by sending print data from Apple devices. AirPrint settings Configuring AirPrint Settings(P. 393) Displaying the Screen for AirPrint(P. 396) Functions of the AirPrint Printing with AirPrint(P.
Page 403 Can Be Used Conveniently with a Mobile Device Click [Edit]. Specify the required settings, and click [OK]. [Use AirPrint]...
Page 404 Can Be Used Conveniently with a Mobile Device Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name]/[Location]/[Latitude]/[Longitude] Enter the name and the installation location information to help you identify this machine when operating your Apple device.
Page 405 Can Be Used Conveniently with a Mobile Device <Menu> <Network Settings> <TCP/IP Settings> <IPP Print Settings> <Use TLS> Select <Off> or <On> Changing the Scan Setting You can turn on/off the scan function available with AirPrint. The factory default setting is <On>. <Menu>...
Page 406 Can Be Used Conveniently with a Mobile Device Trademarks Apple, Bonjour, iPad, iPhone, iPod touch, Safari, Mac, Mac OS, Mac OS X, AirPrint and the AirPrint logo are trademarks of Apple Inc.
Page 407: Printing With Airprint
Can Be Used Conveniently with a Mobile Device Printing with AirPrint 0UWX-0HJ You do not necessarily need to use a computer for printing e-mails, photos, Web pages, and other documents. AirPrint enables you to print directly from Apple devices such as iPad, iPhone, and iPod touch. Printing from iPad, iPhone, or iPod touch(P.
Page 408 Can Be Used Conveniently with a Mobile Device From the application on your Apple device, tap to display the menu options. From the drop-down list, tap [Print]. Select this machine from [Printer] in [Printer Options]. ● The printers connected to the network are displayed. Select this machine in this step. ●...
Page 409 Can Be Used Conveniently with a Mobile Device Specify the print settings as necessary. ● The available settings and paper sizes differ depending on the application you are using. ● You can specify the halftones setting for image files using the operation panel. Specifying the Halftones Setting for Image Files(P.
Page 410: Scanning With Airprint
Can Be Used Conveniently with a Mobile Device Scanning with AirPrint 0UWX-0HK You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with Mac OS X 10.9 or later installed. Network Environment You need one of the following environments.
Page 411 Can Be Used Conveniently with a Mobile Device Click [Open Scanner]. ➠ The [Scanner] screen is displayed. Configure the scan settings as necessary. Click [Scan]. ➠ Scanning starts, and scanned data is displayed.
Page 412: Faxing With Airprint
Can Be Used Conveniently with a Mobile Device Faxing with AirPrint 0UWX-0HL AirPrint enables you to send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with Mac OS X 10.9 or later installed. Network Environment You need one of the following environments.
Page 413 Can Be Used Conveniently with a Mobile Device Click [Fax]. ➠ Fax sending starts.
Page 414: If Airprint Cannot Be Used
Can Be Used Conveniently with a Mobile Device If AirPrint Cannot Be Used 0UWX-0HR If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved.
Page 415: Using Google Cloud Print
Can Be Used Conveniently with a Mobile Device Using Google Cloud Print 0UWX-0HS Google Cloud Print is a service that enables a user who has a Google account to print from applications such as Google Docs™ or Gmail™ via a smartphone, tablet, or computer connected to the Internet. Unlike conventional printing from a computer, Google Cloud Print enables you to print without using a printer driver.
Page 416 Can Be Used Conveniently with a Mobile Device Tap <System Management Settings>. ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) Select <Google Cloud Print Settings> <Enable Google Cloud Print>.
Page 417 Can Be Used Conveniently with a Mobile Device Click [Register] in [Registration Status]. If [Register] is unavailable ● You need to enable Google Cloud Print. Click [Edit], select the [Use Google Cloud Print] check box, and then click [OK]. To reregister the machine ●...
Page 418 Can Be Used Conveniently with a Mobile Device Follow the on-screen instructions to register the machine. ➠ You can print from a Google Cloud Print compatible application such as Google Chrome™, Gmail, or Google Docs. ● Access the Google Cloud Print website for information about the latest applications that support Google Cloud Print.
Page 419: Managing The Machine Remotely
Can Be Used Conveniently with a Mobile Device Managing the Machine Remotely 0UWX-0HA You can use the Remote UI from a Web browser installed on your mobile device. This allows you to check the machine's status and specify machine's settings from your mobile device. Supported Browsers The browsers compatible with the Remote UI for mobile devices are the following.
Page 420 Network Network Network ................................413 ..........................415 Connecting to a Network ......................417 Selecting Wired LAN or Wireless LAN ........................... 418 Connecting to a Wired LAN ........................419 Connecting to a Wireless LAN ................421 Setting Up Connection Using WPS Push Button Mode ................
Page 421 Network ..................508 Monitoring and Controlling the Machine with SNMP ................513 Configuring Settings for Device Management Software...
Page 422: Network
Network Network 0UWX-073 The machine has been designed for flexibility of use across a variety of environments, and it includes advanced technologies in addition to basic network features. Do not worry if you are not a network expert, because the machine has also been designed for convenience and ease of use.
Page 423 Network Direct Connection to a mobile device ● You can directly communicate with the machine from your mobile device without the need to configure difficult network settings. Make Direct Connection (Access Point Mode)(P. 388)
Page 424: Connecting To A Network
Network Connecting to a Network 0UWX-074 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices.
Page 425 Network ● To connect to an IEEE 802.1X network, see Configuring IEEE 802.1X Authentication(P. 583) . Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN (P. 417) Connect to a wired or wireless LAN. ● Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P.
Page 426: Selecting Wired Lan Or Wireless Lan
Network Selecting Wired LAN or Wireless LAN 0UWX-075 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall MF Drivers installed on your computer and then reinstall them.
Page 427: Connecting To A Wired Lan
Network Connecting to a Wired LAN 0UWX-076 Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ●...
Page 428: Connecting To A Wireless Lan
Network Connecting to a Wireless LAN 0UWX-077 Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection.
Page 429 Network ◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P.
Page 430: Setting Up Connection Using Wps Push Button Mode
Network Setting Up Connection Using WPS Push Button Mode 0UWX-078 If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.
Page 431 Network If an error message is displayed during setup ● Tap <Close> and return to step 5. Check that the Wi-Fi indicator is blinking on the operation panel. ● The Wi-Fi indicator blinks when a wireless router is detected. ➠ When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up.
Page 432: Setting Up Connection Using Wps Pin Code Mode
Network Setting Up Connection Using WPS PIN Code Mode 0UWX-079 If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.
Page 433 Network From a Computer Register the generated PIN code to the wireless router. ● Register the PIN code on the setup screen displayed in step 1. ● The PIN code must be registered within 10 minutes after tapping <Yes> in step 7. If an error message is displayed during setup ●...
Page 434 Network Reducing power consumption ● You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router. Power Save Mode(P. 631) If the IP address of the machine has changed ● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet.
Page 435: Setting Up Connection By Selecting A Wireless Router
Network Setting Up Connection by Selecting a Wireless Router 0UWX-07A You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key(P.
Page 436 Network ➠ The machine starts searching for available wireless routers. ● If <Cannot find the access point.> is displayed, see When an Error Message Appears(P. 734) . Select a wireless LAN router. ● Tap the router whose SSID matches the one that you have written down. To view details of security settings ●...
Page 437 Network Tap <Yes>. If an error message is displayed during setup ● Tap <Close>, check whether the network key is correct, and return to step 5. Check that the Wi-Fi indicator is blinking on the operation panel. ● The Wi-Fi indicator blinks when a wireless router is detected. ➠...
Page 438: Setting Up Connection By Specifying Detailed Settings
Network Setting Up Connection by Specifying Detailed Settings 0UWX-07C If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols ( Checking the SSID and Network Key(P.
Page 439 Network Using WEP Tap <WEP>. Select an authentication method. <Open System> Sets open system authentication, which is also called "open authentication." <Shared Key> Uses the WEP key as a password. When <Open System> is selected ● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router.
Page 440 Network Tap the WEP key you have edited. Using WPA-PSK or WPA2-PSK Tap <WPA/WPA2-PSK>. Select an encryption method. <Auto> Sets the machine to automatically select AES-CCMP or TKIP to match the setting of the wireless router. <AES-CCMP> Sets AES-CCMP as the encryption method. Enter the network key that you have written down.
Page 441 Network Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). ● You can set the IP address manually. Setting IP Addresses(P.
Page 442: Checking The Ssid And Network Key
The SSID or the network key may have been changed. If you do not know the SSID or the network key, you can check them by using the Canon MF/LBP Wireless Setup Assistant included with the provided DVD-ROM. The Canon MF/LBP Wireless Setup Assistant can be used on a computer connected to a wireless LAN.
Page 443 If the above screen is not displayed, see Displaying the [Software Programs/Manuals Setup] Screen(P. 893) . ● If [AutoPlay] is displayed, click [Run MInst.exe]. Click [Start] for [Canon MF/LBP Wireless Setup Assistant]. Read the License Agreement and click [Yes] to agree.
Page 444 Network Check the information displayed for the wireless router. ● Write down the necessary information. If you do not know what information is necessary, write down all the information that is displayed. If wireless routers are not found ● Click [Refresh]. If nothing happens, check that the settings are correctly configured on the computer and the wireless router.
Page 445: Setting Ip Addresses
Network Setting IP Addresses 0UWX-07F Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings.
Page 446: Setting Ipv4 Address
Network Setting IPv4 Address 0UWX-07H The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN(P.
Page 447 Network Tap <DHCP>. If you do not want to use DHCP to assign an IP address ● Tap <Off>. If you select <DHCP> when this service is unavailable, the machine will waste time and communications resources searching the network for this service. Check that <Auto IP>...
Page 448 Network Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Checking whether the settings are correct ● Make sure that the Remote UI screen can be displayed with your computer ( Starting Remote UI(P.
Page 449 Network LINKS Setting IPv6 Addresses(P. 441) Viewing Network Settings(P. 445) Configuring WINS(P. 496)
Page 450: Setting Ipv6 Addresses
Network Setting IPv6 Addresses 0UWX-07J The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings(P. 445) ). You need to set the correct IPv4 settings to use IPv6 addresses. Note that the scan function that uses the scanner driver or MF Scan Utility is not available in an IPv6 environment.
Page 451 Network Click [Edit] in [IPv6 Settings]. Select the [Use IPv6] check box and configure the required settings.
Page 452 Network [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Use Stateless Address] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes.
Page 453 Network Checking whether the settings are correct ● Make sure that the Remote UI screen can be displayed with your computer by using the IPv6 address of the machine. Starting Remote UI(P. 606) Using the operation panel ● IPv6 settings can also be accessed from <Menu> in the Home screen. IPv6 Settings(P.
Page 454: Viewing Network Settings
Network Viewing Network Settings 0UWX-07K Viewing IPv4 Settings(P. 445) Viewing IPv6 Settings(P. 445) Viewing the MAC Address for Wired LAN(P. 446) Viewing the MAC Address and Information for Wireless LAN (P. 446) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ●...
Page 455 Network Viewing the MAC Address for Wired LAN Tap <Menu> in the Home screen. Tap <Network Settings>. ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) Tap <Ethernet Driver Settings>.
Page 456 Network Viewing WEP and WPA/WPA2-PSK information Tap <Security Settings>. Confirm and tap the current security setting. ● If the security settings are not configured, <None> is displayed. Select the setting to view. WPA/WPA2-PSK ● <Wireless LAN Status> and <Latest Error Information> can be viewed from .
Page 457: Configuring The Machine For Printing Or Faxing From A Computer
Network Configuring the Machine for Printing or Faxing from a Computer 0UWX-07R When using the machine as a network printer or a PC-to-fax machine, you can configure the protocols and ports used for printing and create a print server for the machine. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures.
Page 458: Configuring Printing Protocols And Wsd Functions
Network Configuring Printing Protocols and WSD Functions 0UWX-07S Configure the protocols that are used for printing documents from a networked computer. The protocols supported by the machine include LPD, RAW, and WSD (Web Services on Devices). ● To change protocols' port numbers, see Changing Port Numbers(P.
Page 459: Configuring Wsd
Network Configure printing protocols. Configuring LPD or RAW Click [Edit] in [LPD Settings] or [RAW Settings]. Configure the settings as necessary. [Use LPD Printing] Select the check box to print via LPD. When not using LPD printing, clear the check box. [Use RAW Printing] Select the check box to print via RAW.
Page 460 Network Configure the settings as necessary. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when the [Use WSD Printing] check box is selected.
Page 461 Network LINKS Configuring Printer Ports(P. 453)
Page 462: Configuring Printer Ports
Network Configuring Printer Ports 0UWX-07U Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via the Windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type may have been specified.
Page 463 Adding an MFNP port Click [Add Port]. Select [Canon MFNP Port] in [Available port types] and click [New Port]. Select [Auto Detect] and select the machine when it is detected, and then click [Next]. If the machine is not detected ●...
Page 464 Network Click [Add] [Finish]. Click [Close]. Adding a standard TCP/IP port Click [Add Port]. Select [Standard TCP/IP Port] in [Available port types] and click [New Port]. Click [Next]. Enter the IP address or the DNS name of the machine, and click [Next]. ●...
Page 465 Network When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. Click [Finish]. Click [Close]. Changing the port type or number If the printing protocol (LPD or RAW) has been changed on the machine side ( Configuring Printing Protocols and WSD Functions(P.
Page 466 Network Click [OK]. Click [Close]. LINKS Setting Up Print Server(P. 458)
Page 467: Setting Up Print Server
When implementing a print server in a domain environment, consult your Network Administrator. To carry out Department ID Management when using a print server ● "Canon Driver Information Assist Service" must be added during the printer driver installation. Refer to the "MF Driver Installation Guide" for details. Open the printer folder.
Page 468 Network When [Change Sharing Options] is displayed ● Click [Change Sharing Options]. Install additional drivers as necessary. ● This operation is required if you want to install MF Drivers in other computers running a different bit architecture via the print server. Click [Additional Drivers].
Page 469 Network [x86] under [Processor] ● If you do not know whether your Windows Vista/7/8/Server 2008/Server 2012 is a 32-bit or 64-bit operating system, see Checking the Bit Architecture(P. 895) . Insert the provided DVD-ROM into the drive on the computer, click [Browse] to specify the folder that contains MF Drivers, and then click [OK].
Page 470: Configuring Scan Settings (E-Mail/I-Faxes/Shared Folders/Ftp Server)
Network Configuring Scan Settings (E-Mail/I-Faxes/Shared Folders/FTP Server) 0UWX-07X To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. The Send Function Setting Tool, an application that is included with the machine, will assist you with the required setup.
Page 471: Configuring Scan Settings (Sending E-Mail, Sending & Receiving I-Faxes)
Network Configuring Scan Settings (Sending E-Mail, Sending & Receiving I-Faxes) 0UWX-07Y Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN (P. 419) Connecting to a Wired LAN(P.
Page 472 Network ● Configuring Detailed E-Mail/I-Fax Communication Settings (Authentication, Encryption, etc.) Configuring E-Mail/I-Fax Communication Settings(P. 469)
Page 473: Configuring Basic E-Mail Settings
Network Configuring Basic E-Mail Settings 0UWX-080 This section describes how to configure the e-mail settings by using the Send Function Setting Tool. With the Send Function Setting Tool, you can also register e-mail addresses to the Address Book. ● The Send Function Setting Tool helps you configure the basic settings for sending e-mails. Instead of the Send Function Setting Tool, you can use the Remote UI to configure more detailed settings such as the settings for POP authentication before sending or for encrypted communication.
Page 474 Network ● If [AutoPlay] is displayed, click [Run MInst.exe]. Click [Start] for [Send Function Setting Tool]. Click [Next]. ● If you want to view "Send Setting Guide," click [How to Set]. If the screen below appears ● Click [Yes]. Select the machine from [Device List] and click [Next]. If the machine is not displayed in [Device List] ●...
Page 475 Network ● If the logon screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. Click [Send to E-mail Settings]. ● If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book, and click [OK].
Page 476 Network [Registration] [Favorites Number] With the Send Function Setting Tool, you can register an e-mail address into <Favorites> in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book.
Page 477 Network ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Additional settings may be required depending on the network you are using. For more information, contact your Internet service provider or Network Administrator. ●...
Page 478: Configuring E-Mail/I-Fax Communication Settings
Network Configuring E-Mail/I-Fax Communication Settings 0UWX-081 Use the Remote UI to configure the detailed send and receive settings, such as the settings for using the machine to send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send e- mail or I-Faxes.
Page 479 Network Specify the required settings. [SMTP Server] Enter up to 48 alphanumeric characters as the SMTP server name (or IP address) for sending e-mail and I- Faxes. [E-Mail Address] Enter up to 120 characters for the e-mail address that you want to use for the machine. [POP Server] Enter up to 48 alphanumeric characters as the SMTP server name or IP address for sending e-mail and I- Faxes.
Page 480 Network Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To disable automatic reception ●...
Page 481 Network [Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter up to 64 characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter up to 32 characters in the [Password] text box. Configuring encrypted communication You can configure encryption of communication with an SMTP or POP3 server.
Page 482 Network Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ● Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers(P.
Page 483: Configuring The Machine For Scanning To Shared Folders
Network Configuring the Machine for Scanning to Shared Folders 0UWX-082 Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN (P. 419) Connecting to a Wired LAN(P.
Page 484: Setting A Shared Folder As A Save Location
Network Setting a Shared Folder as a Save Location 0UWX-083 The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network ( Configuring SMB(P.
Page 485 Network ● If [AutoPlay] is displayed, click [Run MInst.exe]. Click [Start] for [Send Function Setting Tool]. Click [Next]. ● If you want to view "Send Setting Guide," click [How to Set]. If the screen below appears ● Click [Yes]. Select the machine from [Device List] and click [Next]. If the machine is not displayed in [Device List] ●...
Page 486 Network ● If the logon screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. Click [Store to Shared Folder Settings]. ● If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book, and click [OK].
Page 487 Network [Registration] [Favorites Number] With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into <Favorites> in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book.
Page 488 Network Confirm the settings and click [Register]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring the Machine for Scanning to Shared Folders(P. 474) Saving Documents Directly in Shared Folder/FTP Server(P. 342)
Page 489: Configuring The Machine For Scanning To Ftp Server
Network Configuring the Machine for Scanning to FTP Server 0UWX-084 Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN (P. 419) Connecting to a Wired LAN(P.
Page 490: Configuring Ftp Pasv Mode
Network Configuring FTP PASV mode 0UWX-086 PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode. First check that the PASV mode is set on the FTP server. ●...
Page 491 Network Click [Edit] in [FTP PASV Mode Settings]. Select the [Use FTP PASV Mode] check box and click [OK]. [Use FTP PASV Mode] Select the check box to use PASV mode. If you are not using PASV mode, leave the check box clear. Restart the machine.
Page 492: Configuring The Machine For Your Network Environment
Network Configuring the Machine for Your Network Environment 0UWX-085 The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment.
Page 493: Configuring Ethernet Settings
Network Configuring Ethernet Settings 0UWX-087 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode (half-duplex/full-duplex) and the Ethernet type (10BASE- T/100BASE-TX/1000BASE-T). In general, the machine can be used without changing the defaults ( Ethernet Driver Settings(P.
Page 494 Network Alternately sends and receives communication data. Select when the machine is connected to a networking device using half duplex. <Full Duplex> Simultaneously sends and receives communication data. Use this setting for most environments. Select the Ethernet type. ● Tap <Ethernet Type> select the Ethernet type.
Page 495: Changing The Maximum Transmission Unit
Network Changing the Maximum Transmission Unit 0UWX-088 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network.
Page 496: Setting A Wait Time For Connecting To A Network
Network Setting a Wait Time for Connecting to a Network 0UWX-089 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
Page 497: Configuring Dns
Network Configuring DNS 0UWX-08A DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6.
Page 498 Network Configure DNS settings. Configuring IPv4 DNS Click [Edit] in [IPv4 Settings]. Configure IPv4 DNS settings. [DNS Settings] [Primary DNS Server Address] Enter the IP address of a DNS server. [Secondary DNS Server Address] Enter the IP address of a secondary DNS server, if any. [Host Name] Enter up to 47 alphanumeric characters for the host name of the machine that is to be registered to the DNS server.
Page 499 Network Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. When specifying the interval between updates, enter the time in hours in the [DNS Dynamic Update Interval] text box. [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using DNS.
Page 500 Network ● The [Use IPv6] check box must be selected to configure the settings. Setting IPv6 Addresses(P. 441) [DNS Settings] [Primary DNS Server Address] Enter the IP address of a DNS server. Addresses that start with "ff" (or multicast address) cannot be entered.
Page 501 Network [Acquire DNS Server Address] Select the check box to enable Option 23 to obtain a DNS server address from the DHCP server. [Acquire Domain Name] Select the check box to enable Option 24 to obtain a domain name from the DHCP server. Click [OK].
Page 502: Configuring Smb
Network Configuring SMB 0UWX-08C Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name.
Page 503 Network Click [Edit]. Specify the required settings and click [OK]. [NetBIOS Name] Enter up to 15 alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter up to 15 alphanumeric characters for the name of the workgroup that the machine belongs to.
Page 504 Network ● NetBIOS names or workgroup names that start with an asterisk ( ) cannot be registered to a WINS server. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring WINS(P.
Page 505: Configuring Wins
Network Configuring WINS 0UWX-08E Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ●...
Page 506 Network Click [Edit] in [WINS Settings]. Select the [WINS Resolution] check box, specify the required settings, and click [OK]. [WINS Resolution] Select the check box to use WINS for name resolution. When not using WINS, clear the check box. [WINS Server Address] Enter the IP address of the WINS server.
Page 507 Network Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● WINS settings can also be accessed from <Menu> in the Home screen. WINS Settings(P. 636) LINKS Setting IPv4 Address(P.
Page 508: Registering Ldap Servers
Network Registering LDAP Servers 0UWX-08F If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. Note also that if send function authentication ( LDAP Server Authentication(P.
Page 509 Network Click [Register New Server] for [LDAP Server (For Search)] or [LDAP Server (For Authentication)]. ● LDAP server registration is separated, with registration either for searching or for authentication. To use an LDAP server for searching for fax and e-mail destinations, register if for searching, and to use it for authenticating sending of e-mail or faxes, register it for authenticating.
Page 510 Network [Server Name] Enter up to 24 alphanumeric characters for identifying the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter up to 47 alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS To prevent errors from occurring when searching for destinations, make sure to check the following: ●...
Page 511 Network Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified. [Do Not Use] Select not to authenticate the machine using the login information.
Page 512 Network [Server Name] Enter up to 24 alphanumeric characters for identifying the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter up to 47 alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS To prevent errors from occurring when searching for destinations, make sure to check the following: ●...
Page 513 Network [Use] Select to authenticate the machine using the System Manager ID. Select to use data obtained by Kerberos, a network authentication protocol, for the [Use (Security Authentication)] authentication password. If this setting is selected, the clock of the machine needs to be synchronized with that of the LDAP server.
Page 514: Configuring Sntp
Network Configuring SNTP 0UWX-08H Simple Network Time Protocol (SNTP) enables you to adjust the system clock by using the time server on the network. The protocol is typically used for synchronizing the machine and a server, such as when the machine needs to access an LDAP server with the security authentication that was enabled.
Page 515 Network Click [Edit] in [SNTP Settings]. Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box. [NTP Server Name]...
Page 516 Network Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) of up to 255 alphanumeric characters instead (example: ntp.example.com). [Polling Interval] Specify the interval between one synchronization and the next. Specify an interval from 1 to 48 hours. Click [OK].
Page 517: Monitoring And Controlling The Machine With Snmp
Network Monitoring and Controlling the Machine with SNMP 0UWX-08J Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the same time.
Page 518 Network Click [Network Settings] [SNMP Settings]. Click [Edit]. Specify SNMPv1 settings. ● If you do not need to change SNMPv1 settings, proceed to the next step.
Page 519 Permits only viewing the values of MIB objects. [Use Dedicated Community] Dedicated Community is a preset community, intended exclusively for Administrators using Canon software, such as iW Management Console. Select the check box and specify [MIB Access Permission] to use Dedicated Community.
Page 520 Network [Use SNMPv3] Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected. [Enable User] Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the corresponding check box.
Page 521 Network Specify Printer Management Information Acquisition Settings. ● With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring of the printer management information, clear the check box.
Page 522: Configuring Settings For Device Management Software
SLP settings can be specified via the Remote UI. This section also describes the procedure to configure settings for communication between the machine and plug-ins for iW Management Console. For more information about iW Management Console, contact your local authorized Canon dealer. Configuring SLP Communication with Device Management Software(P. 513) Configuring Settings for Communication between the Machine and Plug-ins(P.
Page 523 Network Specify SLP settings. Specifying multicast device discovery Click [Edit] in [Multicast Discovery Settings]. Select the [Respond to Discovery] check box and specify the required settings. [Respond to Discovery] Select the check box to set the machine to respond to device management software multicast discovery packets and enable monitoring by device management software.
Page 524 Network To include the machine into a specific scope, enter up to 32 characters for the scope name. Click [OK]. ● To change the port number for multicast discovery, see Changing Port Numbers(P. 549) . Notifying a device management software of the power status of the machine Click [Edit] in [Sleep Mode Notification Settings].
Page 525 Network Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Configuring Settings for Communication between the Machine and Plug-ins You can specify the settings to enable communication between the machine and iW Management Console plug-ins. Use of plug-ins allows you to manage the machine's settings from iW Management Console.
Page 526 Network Click [Edit] Select [Use Device Settings Management] [OK]. [Use Device Settings Management] To communicate with iW Management Console plug-ins, select the check box. When the check box is cleared, the machine will not be recognized as a device to be managed from plug-ins. Using the operation panel ●...
Page 527 Restricting Access to Address Book and Sending Functions ......................556 Setting a PIN for Address Book ......................558 Limiting Available Destinations ................... 559 Prohibiting PC Faxing (MF419x / MF416dw) ..................560 Disabling Use of Previously Used Destinations ................561 Checking Destinations before Sending Documents ..............563 Prohibiting Sequential Broadcasting (MF419x / MF416dw) ..........................
Page 528: Security
Security Security 0UWX-08L Confidential information is handled by information devices everywhere, including computers and printers, and any of these devices may become a target for malicious third parties at anytime. Attackers may directly gain unauthorized access to your devices, or indirectly take advantage of negligence or improper use. Either way, you may incur unanticipated losses when your confidential information is leaked.
Page 529: Protecting The Machine From Unauthorized Access
Security Protecting the Machine from Unauthorized Access 0UWX-08R Prevent unauthorized third parties from accessing and using the machine. You can implement multiple security measures, such as managing user access privileges, using firewalls, and changing port numbers.
Page 530: Preventing Unauthorized Access
Security Preventing Unauthorized Access 0UWX-08S This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network. In recent years, a printer/multifunction machine connected to the network can offer you a variety of useful functions, such as printing from a computer, operating from a computer using the remote function, and sending scanned documents via the Internet.
Page 531 IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address filter. For information on how to set up an IP address filter, see Specifying IP Addresses for Firewall Rules(P.
Page 532: Setting Access Privileges
Security Setting Access Privileges 0UWX-08U Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and PIN to print or change settings. Department ID accounts are divided into two types: System Manager ID, which is intended exclusively for Administrators, and Department ID for general users.
Page 533: Setting The System Manager Id
Administrators know the System Manager ID and PIN. ● On the MF419x / MF418x, by default, the System Manager ID and PIN are "7654321". It is recommended that you change this setting for higher security. Tap <Menu> in the Home screen.
Page 534 ● On how to enter text, see Entering Text(P. 41) . ● Do not forget your PIN. If you forget your PIN, contact your local authorized Canon dealer or the Canon help line. Configuring settings via the Remote UI ●...
Page 535: Setting The Department Id Management
Security Setting the Department ID Management 0UWX-08X You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a logon screen is displayed, and the user must enter their own Department ID and PIN to use the machine.
Page 536 Security Registering a Department ID Click [Register New Department]. Specify the required settings and click [OK]. [Department ID] Enter a number of up to seven digits for the Department ID. [Set PIN] To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Confirm] text boxes.
Page 537 Security Editing the settings of the registered Department ID Click the corresponding text link under [Department ID] to edit. Change the settings as necessary and click [OK]. Deleting a Department ID ● Click [Delete] on the right of the Department ID you want to delete click [OK].
Page 538 Security Click [Department ID Management] [Edit]. Select the [Department ID Management] check box and click [OK]. [Department ID Management] Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the check box. ●...
Page 539 Security Using the operation panel ● You can also switch Department ID Management On/Off from <Menu> in the Home screen. Department ID Management On/Off(P. 709) Logging on to the machine ● When you try to operate the machine when Department ID Management is enabled, the following logon screen is displayed: Setting the Department ID Management for Printing or Faxing from the Computer...
Page 540 Security Enable the Department ID Management function. Printer driver Select the [Use Department ID Management] check box. Fax driver Select [Department ID Management] under [User Management]. Click [Settings] found to the right. Specify the settings as necessary and click [OK]. [Allow PIN Settings] Select the check box to enable the PIN setting.
Page 541 Security Logging on to the machine ● When you try to print or fax from a computer when Department ID Management is enabled, the following pop-up screen is displayed (unless the [Confirm Department ID/PIN When Printing]/[Confirm Department ID/PIN When Sending Faxes] check box is cleared): Blocking Jobs When Department ID Is Unknown If you do not change the default settings, any user can print from a computer, fax from a computer (PC fax), or scan (via <Computer>...
Page 542 Security Clear the check boxes as necessary and click [OK]. [Allow Print Jobs with Unknown IDs] In order to print or fax from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN ( Setting the Department ID Management for Printing or Faxing from the Computer(P.
Page 543: Setting A Remote Ui Pin
Security Setting a Remote UI PIN 0UWX-08Y You can set a PIN for access to the Remote UI. All users use a common PIN. ● When Department ID Management is enabled, setting here is not required. Setting the Department ID Management(P.
Page 544 Security Select the [Use Remote UI Access PIN] check box and set the PIN. [Use Remote UI Access PIN] If you select the check box, you must enter a PIN to access the Remote UI. [Set/Change PIN] To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Confirm] text boxes.
Page 545: Ldap Server Authentication
Security LDAP Server Authentication 0UWX-090 If your system has an LDAP server installed, you can ensure that LDAP server authentication is carried out when the send function is used. This enables you to prevent unauthorized use by third parties and information disclosure. Once the authorization settings are enabled, the Authorized Send screen appears when the fax or scan function is used and operation can only continue if it is correctly authorized by the LDAP server.
Page 546 Security Select the [Display Authentication Screen When Sending Operation Starts] check box and select whether a confirmation screen is displayed at logout. [Display Authentication Screen When Sending Operation Starts] Select the check box to display the Authorized Send logon screen when the fax or scan function is used (LDAP server authentication).
Page 547 Security Select whether to allow sending e-mail and I-Faxes. [Do Not Allow] Blocks sending e-mail and I-Faxes. <E-Mail> and <I-Fax> in the scan function can no longer be used. [Allow] Sending e-mail and I-Faxes is not blocked. [Only Allow Sending to Myself] Blocks all sending e-mail and I-Faxes other than those to users with authorized e-mail addresses The e-mail addresses of authorized users must be registered on the LDAP server.
Page 548 Security [Allow] Saving to shared folders and FTP servers is not blocked. [Only Allow Sending to Myself or Blocks all saving to shared folders and FTP servers other than specified Specified Folder] folders. The data is saved to folders registered on the LDAP server or to the folder specified in [Specify Destination Folder].
Page 549 Security [Fax Sending] Select whether to allow sending faxes. [Do Not Allow] Blocks sending faxes. The fax function can no longer be used. [Allow] Sending faxes is not blocked. Click [OK]. LINKS Registering LDAP Servers(P. 499)
Page 550: Restricting Communication By Using Firewalls
Security Restricting Communication by Using Firewalls 0UWX-091 Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with specified IP addresses or MAC addresses.
Page 551: Specifying Ip Addresses For Firewall Rules
Security Specifying IP Addresses for Firewall Rules 0UWX-092 You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. ●...
Page 552 Security Click [Edit] for the filter type that you want to use. [IPv4 Address: Outbound Filter] Select to restrict sending data from the machine to a computer by specifying IPv4 addresses. [IPv4 Address: Inbound Filter] Select to restrict receiving data from the machine to a computer by specifying IPv4 addresses. [IPv6 Address: Outbound Filter] Select to restrict sending data from the machine to a computer by specifying IPv6 addresses.
Page 553 Security [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject the communication of other devices with the machine. Select to pass communication packets only when they are sent to or received from [Reject] devices whose IP addresses are entered in [Exception Addresses].
Page 554 Security Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IP address filtering from <Menu> in the Home screen. IPv4 Address Filter(P.
Page 555: Specifying Mac Addresses For Firewall Rules
Security Specifying MAC Addresses for Firewall Rules 0UWX-093 You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. Up to 32 MAC addresses can be specified. This function is unavailable when the machine is connected to a wireless LAN. Start the Remote UI and log on in System Manager Mode.
Page 556 Security [Outbound Filter] Select to restrict sending data from the machine to a computer by specifying MAC addresses. [Inbound Filter] Select to restrict receiving data from the machine to a computer by specifying MAC addresses. Specify the settings for packet filtering. ●...
Page 557 Security Specify address exceptions. ● Enter the MAC address in the [Address to Register] text box and click [Add]. ● You do not need to delimit the address with hyphens or colons. Check for entry errors ● If MAC addresses are incorrectly entered, you may become unable to access the machine from the Remote UI, in which case you need to set <MAC Address Filter>...
Page 558: Changing Port Numbers
Security Changing Port Numbers 0UWX-094 Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known. To enhance security, your Network Administrator may change the port numbers. When a port number has been changed, the new number must be shared with the communicating devices, such as computers and servers.
Page 559 Security Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring Printer Ports(P. 453)
Page 560: Setting A Proxy
Security Setting a Proxy 0UWX-095 A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing websites. The client devices connect to the outside network through the proxy server, and do not communicate directly to the resources outside.
Page 561 Security Click [Edit] in [Proxy Settings]. Select the [Use Proxy] check box and specify the required settings. [Use Proxy] Select the check box to use the specified proxy server when communicating with an HTTP server. [HTTP Proxy Server Address] Enter the address of the proxy server. Specify the IP address or host name depending on the environment. [HTTP Proxy Server Port Number] Change the port number as necessary.
Page 562 Security LINKS Using Google Cloud Print(P. 406)
Page 563: Restricting The Machine's Functions
Security Restricting the Machine's Functions 0UWX-096 Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting Access to Address Book and Sending Functions Restricting Access to Address Book and Sending Functions(P.
Page 564: Restricting Access To Address Book And Sending Functions
Security Restricting Access to Address Book and Sending Functions 0UWX-097 Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries.
Page 565: Setting A Pin For Address Book
Restricting the addition of new destinations, see Limiting Available Destinations(P. 558) . ● Disabling the PC fax function, see Prohibiting PC Faxing (MF419x / MF416dw)(P. 559) . LINKS Registering in the Address Book(P. 78) Registering Destinations in the Address Book from Remote UI(P. 624)
Page 566 Security Configuring Basic E-Mail Settings(P. 464) Setting a Shared Folder as a Save Location(P. 475)
Page 567: Limiting Available Destinations
This function does not limit the available destinations for PC faxing. Prohibiting PC Faxing (MF419x / MF416dw)(P. 559) LINKS Setting a PIN for Address Book(P. 556) Disabling Use of Previously Used Destinations(P. 560) Prohibiting Sequential Broadcasting (MF419x / MF416dw)(P. 563)
Page 568: Prohibiting Pc Faxing (Mf419X / Mf416Dw)
<On> Enables PC faxing. LINKS Sending Faxes from Your Computer (PC Fax) (MF419x / MF416dw)(P. 203) Setting the Department ID Management for Printing or Faxing from the Computer(P. 530) Setting a PIN for Address Book(P. 556) Limiting Available Destinations(P. 558)
Page 569: Disabling Use Of Previously Used Destinations
<Restrict Resending from Log>. Tap <On>. <Off> Enables use of previously used destinations. <On> Disables use of previously used destinations. LINKS Limiting Available Destinations(P. 558) Prohibiting Sequential Broadcasting (MF419x / MF416dw)(P. 563) Specifying Previously Used Destinations(P. 159) Specifying Previously Used Destinations(P. 368)
Page 570: Checking Destinations Before Sending Documents
By entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described in this section if you send confidential documents. Displaying the Screen for Confirming the Fax Number (MF419x / MF416dw)(P. 561) Displaying Destinations in Address Book(P. 561) Displaying the Screen for Confirming the Fax Number (MF419x / MF416dw) You can set the machine to ask users to enter the fax number twice when it is entered by using the numeric keys.
Page 571 Security Tap <System Management Settings>. ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) Select <Restrict TX Function> <Coded Dial TX Confirmation>. Tap <On>. <Off>...
Page 572: Prohibiting Sequential Broadcasting (Mf419X / Mf416Dw)
Security Prohibiting Sequential Broadcasting 0UWX-09F Sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred. Tap <Menu> in the Home screen. Tap <Fax Settings>. Select <Restrict TX Function> <Restrict Sequential Broadcast>. ●...
Page 573: Restricting Usb Functions
Security Restricting USB Functions 0UWX-09H USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict connection via the USB port of the machine and how to prohibit use of USB memory devices.
Page 574 Security Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Restricting the Scan to USB Function You can disable storing scanned document data into a USB memory device. Tap <Menu> in the Home screen. Tap <System Management Settings>.
Page 575 Security ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) Tap <Memory Media Print On/Off>. Tap <Off>. <Off> Disables the function to read the data from a USB memory device. The data in the USB memory device cannot be printed.
Page 576: Disabling Http Communication
Security Disabling HTTP Communication 0UWX-09J HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port.
Page 577: Disabling Remote Ui
Security Disabling Remote UI 0UWX-09K The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties.
Page 578: Implementing Robust Security Features
Security Implementing Robust Security Features 0UWX-09L Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
Page 579: Enabling Tls Encrypted Communication For The Remote Ui
Security Enabling TLS Encrypted Communication for the Remote 0UWX-09R You can encrypt communication between the machine and a Web browser on the computer by using Transport Layer Security (TLS). TLS is a mechanism for encrypting data sent or received over the network. TLS must be enabled when the Remote UI is used for specifying settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/ PEAP), or SNMPv3.
Page 580 Security Click [Key and Certificate] in [TLS Settings]. Click [Register Default Key] on the right of the key pair you want to use. Viewing details of a certificate ● You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key Name], or the certificate icon.
Page 581 Security Enable TLS for the Remote UI. Click [Security Settings] [Remote UI Settings]. Click [Edit]. Select the [Use TLS] check box and click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.
Page 582 Security Using the operation panel ● You can also enable or disable TLS encrypted communication from <Menu> in the Home screen. TLS(P. 709) Starting the Remote UI with TLS ● If you try to start the Remote UI when TLS is enabled, a security alert may be displayed regarding the security certificate.
Page 583: Configuring Ipsec Settings
Security Configuring IPSec Settings 0UWX-09S Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole IP packets or the payloads of IP packets, offering a more versatile security system.
Page 584 Security ● The machine cannot use both IPSec and DHCPv6 at the same time. ● IPSec is unavailable in networks in which NAT or IP masquerade is implemented. Using IPSec with IP address filter ● IP address filter settings are applied before the IPSec policies. Specifying IP Addresses for Firewall Rules(P.
Page 585 Security Click [Edit]. Select the [Use IPSec] check box and click [OK]. ● If you want the machine to only receive packets that match one of the security policies that you define in the steps below, clear the [Receive Non-Policy Packets] check box. Click [Register New Policy].
Page 586 Security Specify the Policy Settings. In the [Policy Name] text box, enter up to 24 alphanumeric characters for a name that is used for identifying the policy. Select the [Enable Policy] check box. Specify the Selector Settings.
Page 587 Security [Local Address] Click the radio button for the type of IP address of the machine to apply the policy. [All IP Addresses] Select to use IPSec for all IP packets. [IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine.
Page 588 Security Specify the IKE Settings. [IKE Mode] The mode used for the key exchange protocol is displayed. The machine supports the main mode, not the aggressive mode. [Authentication Method] Select [Pre-Shared Key Method] or [Digital Signature Method] for the method used when authenticating the machine.
Page 589 Security Specify the [Valid for] and [Authentication]/[Encryption]/[DH Group] settings. Using a key pair and preinstalled CA certificates for authentication Click the [Digital Signature Method] radio button for [Authentication Method] and then click [Key and Certificate]. Click [Register Default Key] on the right of a key pair you want to use. Viewing details of a key pair or certificate ●...
Page 590 Security [Use PFS] Select the check box to enable Perfect Forward Secrecy (PFS) for IPSec session keys. Enabling PFS enhances the security while increasing the load on the communication. Make sure that PFS is also enabled for the other devices. [Specify by Time]/[Specify by Size] Set the conditions for terminating a session for IPSec SA.
Page 591 Security Editing a policy ● Click the corresponding text link under [Policy Name] for the edit screen. Deleting a policy ● Click [Delete] on the right of the policy name you want to delete click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.
Page 592: Configuring Ieee 802.1X Authentication
Security Configuring IEEE 802.1X Authentication 0UWX-09U The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.
Page 593 Security Click [Network Settings] [IEEE 802.1X Settings]. Click [Edit]. Select the [Use IEEE 802.1X] check box, enter the login name in the [Login Name] text box, and specify the required settings.
Page 594 Security [Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication. [Login Name] Enter up to 24 alphanumeric characters for a name (EAP identity) that is used for identifying the user. Setting TLS Select the [Use TLS] check box and click [Key and Certificate]. ●...
Page 595 Security Internal protocol for TTLS ● You can select MSCHAPv2 or PAP. If you want to use PAP, click the [PAP] radio button. Click [Change User Name/Password]. ● To specify a user name other than the login name, clear the [Use Login Name as User Name] check box.
Page 596 Security [User Name] Enter up to 24 alphanumeric characters for the user name. [Change Password] To set or change the password, select the check box and enter up to 24 alphanumeric characters for the new password both in the [Password] and [Confirm] text boxes. Click [OK].
Page 597: Configuring Settings For Key Pairs And Digital Certificates
Security Configuring Settings for Key Pairs and Digital Certificates 0UWX-09W In order to encrypt communication with a remote device, an encryption key must be sent and received over an unsecured network beforehand. This problem is solved by public-key cryptography. Public-key cryptography ensures secure communication by protecting important and valuable information from attacks, such as sniffing, spoofing, and tampering of data as it flows over a network.
Page 598 Security ● The machine does not support use of a certificate revocation list (CRL).
Page 599: Generating Key Pairs
Security Generating Key Pairs 0UWX-09X A key pair can be generated with the machine when it is required for encrypted communication via Transport Layer Security (TLS). You can use TLS when accessing the machine via the Remote UI. Up to five key pairs (including the preinstalled pairs) can be generated to the machine.
Page 600 Security Click [Generate Key]. Deleting a registered key pair ● Click [Delete] on the right of the key pair you want to delete click [OK]. ● A key pair cannot be deleted if it is currently used for some purpose, such as when "[TLS]" or "[IEEE 802.1X]"...
Page 601 Security Specify settings for the key and certificate. [Key Settings] [Key Name] Enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list.
Page 602 Security Enter up to 48 alphanumeric characters for the common name of the certificate as necessary. "Common Name" is often abbreviated as "CN." Click [OK]. ● Keys for network communication may take approximately 10 to 15 minutes to generate. ● After a key pair is generated, it is automatically registered to the machine.
Page 603 Security Click [Generate Key]. Deleting a registered key pair ● Click [Delete] on the right of the key pair you want to delete click [OK]. ● A key pair cannot be deleted if it is currently used for some purpose, such as when "[TLS]" or "[IEEE 802.1X]"...
Page 604 Security [Key Settings] [Key Name] Enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] RSA is used for generating a key pair.
Page 605 Security ● A dialog box for storing the file appears. Choose where to store the file and click [Save]. ➠ The Key and Certificate Signing Request (CSR) file is stored on the computer. Attach the stored file and submit the application to the certification authority. ◼...
Page 606 Security Click [Register Certificate]. Click [Browse], specify the file for the certificate signing request, and click [Register]. LINKS Using CA-issued Key Pairs and Digital Certificates(P. 598) Verifying Key Pairs and Digital Certificates(P. 602) Enabling TLS Encrypted Communication for the Remote UI(P. 570) Configuring IPSec Settings(P.
Page 607: Using Ca-Issued Key Pairs And Digital Certificates
Security Using CA-issued Key Pairs and Digital Certificates 0UWX-09Y Key pairs and digital certificates can be obtained from a certification authority (CA) for use with the machine. You can store and then register these files by using the Remote UI. Make sure that the key pair and the certificate satisfy the requirements of the machine ( Key and Certificate Requirements(P.
Page 608 Security Click [Register Key and Certificate] or [Register CA Certificate]. Deleting a registered key pair or CA certificate ● Click [Delete] on the right of the key pair or CA certificate you want to delete click [OK]. You cannot delete the preinstalled CA certificates. ●...
Page 609 Security Deleting a key pair or CA certificate file ● Click [Delete] on the right of the file you want to delete click [OK]. Click [Browse], specify the file to install, and click [Start Installation]. ➠ The key pair or CA certificate is installed in the machine. Register the key pair or CA certificate.
Page 610 Security [Password] Enter up to 24 alphanumeric characters for the password of the private key set for the file to be registered. Registering a CA certificate Click [Register] on the right of the CA certificate you want to register. LINKS Generating Key Pairs(P.
Page 611: Verifying Key Pairs And Digital Certificates
Security Verifying Key Pairs and Digital Certificates 0UWX-0A1 Once key pairs and CA certificates are registered, you can view their detailed information or verify them for validity and signature. Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P.
Page 612 Security ➠ Certificate details can be viewed on this screen. Check the details of the certificate, and click [Verify Certificate]. ➠ The result from verifying the certificate is displayed as shown below. LINKS Generating Key Pairs(P. 590) Using CA-issued Key Pairs and Digital Certificates(P. 598)
Page 613 Using Remote UI Using Remote UI Using Remote UI ............................. 605 ............................606 Starting Remote UI ............................608 Remote UI Screens ................613 Managing Documents and Checking the Machine Status ...................... 617 Setting Up Menu Options from Remote UI .......................... 619 Saving/Loading Settings Data .............................
Page 614: Using Remote Ui
Using Remote UI Using Remote UI 0UWX-0A2 Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make some settings such as registering the Address Book. You can do this without leaving your desk, making system management easier.
Page 615: Starting Remote Ui
Using Remote UI Starting Remote UI 0UWX-0A3 To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P.
Page 616 Using Remote UI You can check the status of documents or the machine, and you can also change some of the settings. If you wish to delete your print documents, enter the user name of the documents in [User Name]. The user name is automatically set to print documents based on information such as your computer name or computer logon name.
Page 617: Remote Ui Screens
Using Remote UI Remote UI Screens 0UWX-0A4 This section describes the typical screens of the Remote UI. Portal Page (main page)(P. 608) [Status Monitor/Cancel] Page(P. 609) [Settings/Registration] Page(P. 610) [Address Book] Page(P. 611) Portal Page (main page) [Log Out] Logs off from the Remote UI. The Login page will be displayed. [Mail to System Manager] Displays a window for creating an e-mail to the system manager specified in [System Manager Information] under [System Management].
Page 618: Consumables Information
Using Remote UI Consumables Information Displays paper information and the amount remaining in the toner cartridges. Support Link Displays the support link specified in [Device Information] under [System Management]. [Status Monitor/Cancel] Displays the status of the current print documents and history of print, copy, send, and received documents. You can also check the status of the machine.
Page 619 Using Remote UI Refresh Icon Refreshes the currently displayed page. Top Icon Moves the scroll box up to the top of the page when the page is scrolled down. [Settings/Registration] Page [To Portal] Returns to Portal Page (main page). Menu Click an item, the content is displayed in the right page.
Page 620 Using Remote UI ● When you have logged on in General User Mode, only [System Management] will be displayed. [Address Book] Page [To Portal] Displays Portal Page (main page). [Favorites] Displays the list of the Favorites. Favorites(P. 78) [Coded Dial] Displays the list of the coded dial numbers.
Page 621 Using Remote UI Registering/Editing the Address Book ● You can register or edit the Address Book when you have logged on in System Manager Mode.
Page 622: Managing Documents And Checking The Machine Status
Using Remote UI Managing Documents and Checking the Machine Status 0UWX-0A5 Checking Current Status of Print Documents(P. 613) Checking History of Documents(P. 614) Checking Error Information(P. 614) Checking Consumables(P. 614) Checking Device Specifications(P. 615) Checking System Manager Information(P. 615) Checking Print Total Counter(P. 616) ●...
Page 623: Checking Error Information
Using Remote UI Checking History of Documents The history of print, copy, sending faxes/e-mails (TX), or receiving faxes (RX) is displayed. Log on to the Remote UI ( Starting Remote UI(P. 606) ) [Status Monitor/Cancel] [Job Log] Checking Error Information When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on Portal Page (main page)(P.
Page 624 Using Remote UI Log in to the Remote UI ( Starting Remote UI(P. 606) ) [Status Monitor/Cancel] [Consumables] ● Click [Access Purchasing Site] to display the page for purchasing consumables. Checking Device Specifications Information including maximum print speed and machine's hardware features is displayed. Log on to the Remote UI ( Starting Remote UI(P.
Page 625 Using Remote UI Log on to the Remote UI ( Starting Remote UI(P. 606) ) [Status Monitor/Cancel] [Device Information] Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log on to the Remote UI ( Starting Remote UI(P.
Page 626: Setting Up Menu Options From Remote Ui
Using Remote UI Setting Up Menu Options from Remote UI 0UWX-0A6 You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some settings can only be set using the Remote UI. ●...
Page 627 Adjusting the Volume(P. 99) Function Settings Common Settings Common Settings(P. 649) Copy Settings Copy Settings(P. 653) Fax Settings Fax Settings (MF419x / MF416dw)(P. 655) Scan Settings Scan Settings(P. 666) Memory Media Print Settings Memory Media Print Settings(P. 674) Printer Settings Printer Settings(P. 678) Output Report Settings Printing Reports and Lists(P.
Page 628: Saving/Loading Settings Data
Using Remote UI Saving/Loading Settings Data 0UWX-0A7 Address Book and machine settings data can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.
Page 629: Saving Settings Data
Using Remote UI Saving Settings Data 0UWX-0A8 You can export Address Book and machine settings data, and save them on a computer. It is recommended that you regularly back up important settings. Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P.
Page 630 Using Remote UI [Address Book] Select the check box to export Address Book data. [Address Book PIN] If the Address Book is code-protected, enter the code for the Address Book. [Settings/Registration] Select the check box to export machine settings data. [Encryption Password] Enter a maximum of 32 characters as password to encrypt export data.
Page 631: Loading Settings Data
Using Remote UI Loading Settings Data 0UWX-0A9 Load (import) data that was exported from the machine. You can also import machine settings data from another machine if it is the same model as your machine. Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P.
Page 632 Using Remote UI [File Path] Click [Browse] and select the file. [Decryption Password] Enter the password set when the settings were exported. [Address Book] Select the check box to import Address Book data. ● Importing Address Book data will overwrite the Address Book entries currently registered on the machine. [Address Book PIN] If the Address Book is code protected, enter the code for the Address Book.
Page 633: Registering Destinations In The Address Book From Remote Ui
Using Remote UI Registering Destinations in the Address Book from Remote UI 0UWX-0AA You can use the computer to register destinations in the Address Book of the machine and edit information of registered destinations. Specify the shared folder or FTP server destination here. ●...
Page 634 Using Remote UI Click the text link under [Number], [Type], or [Name] for an item named "Not Registered." ● You can edit a registered item by clicking the corresponding text link under [Number], [Type] or [Name]. ● You can delete a registered destination by clicking the corresponding [Delete] button. Select [Destination Type to Register] and click [OK].
Page 635 ● You can also specify [ECM TX] and [Speed] from <Fax Settings> ( Fax Settings (MF419x / MF416dw) (P. 655) ) on the operation panel. However, settings made from <Address Book> are enabled for the detailed settings of destinations registered in the Address Book.
Page 636 Using Remote UI Select the protocol for the destination. [Windows (SMB)] Select this when registering a shared folder as a destination. [FTP] Select this when registering an FTP server as a destination. [Host Name] ● For a shared folder Enter the computer name or IP address using up to 120 characters. You can include a path to the shared folder with the computer name or IP address (e.g.
Page 637 ................................ 641 Preferences ..............................645 Timer Settings .............................. 649 Common Settings ..............................653 Copy Settings ........................655 Fax Settings (MF419x / MF416dw) ..............................666 Scan Settings ........................... 674 Memory Media Print Settings ..............................678 Printer Settings ..........................701 Adjustment/Maintenance .......................... 707...
Page 638: Setting Menu List
Setting Menu List Setting Menu List 0UWX-0AC There are various settings in this machine. You can adjust each of the settings in detail. Access these settings from <Menu> in the Home screen. ● You can print the setting menu in list form to check the current settings: User Data List/System Manager Data List(P.
Page 639: Network Settings
Setting Menu List Network Settings 0UWX-0AE All the settings about the network are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) cannot be imported or exported. Select Wired/Wireless LAN(P.
Page 640: Connection Information
Setting Menu List SSID Settings Select to configure a wireless connection by specifying information including an SSID or a network key by inputting manually from the operation panel. Select Access Point Wireless LAN routers that can access the machine are automatically located, so you can select from the list. You must manually enter a network key, such as a WEP key or a PSK.
Page 641: Ipv4 Settings
Setting Menu List Enable Direct Connection Set whether to connect directly. By enabling this function, connecting directly with the machine is possible even in an environment without an access point or wireless LAN router. <Menu> <Network Settings> <Enable Direct Connection> Select <Off>...
Page 642: Ping Command
Setting Menu List PING Command Select to check that the machine is connected to a computer over a network. Testing the Network Connection(P. 439) DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P.
Page 643: Ipv6 Settings
Setting Menu List Acquire SMTP Server Address Acquire POP Server Address IPv6 Settings Specify settings for using the machine in an IPv6 network. Use IPv6 Enable or disable IPv6 in the machine. You can also view the current settings. Setting IPv6 Addresses(P.
Page 644 Setting Menu List DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 488) DNS Host Name/Domain Name Settings Use IPv4 Host/Domain Host Name Domain Name DNS Dynamic Update Settings Register Manual Address Register Stateful Address Register Stateless Address...
Page 645 Setting Menu List WINS Settings Specify settings for Windows Internet Name Service (WINS), which provides a NetBIOS name for IP address resolutions in a mixed network environment of NetBIOS and TCP/IP. Configuring WINS(P. 496) WINS Resolution WINS Server Address: 0.0.0.0 LPD Settings Enable or disable LPD, a printing protocol that can be used on any hardware platform or operating system.
Page 646 Setting Menu List Use Multicast Discovery Use FTP PASV Mode Specify whether to use PASV mode for FTP. If you are connecting to an FTP server through a firewall, you must select PASV mode. Configuring FTP PASV mode(P. 481) Use HTTP Enable or disable HTTP, which is required for communications with a computer, such as when using the Remote UI, WSD printing, or printing with Google Cloud Print.
Page 647: Snmp Settings
Setting Menu List MTU Size Select the maximum size of packets the machine sends or receives. Changing the Maximum Transmission Unit(P. 486) 1300 1400 1500 SNMP Settings Specify the settings for monitoring and controlling the machine from a computer running SNMP-compatible software. Monitoring and Controlling the Machine with SNMP(P.
Page 648: Auto Detect
Setting Menu List <Menu> <Network Settings> <SNMP Settings> <Acquire Printer Management Information from Host> Select <Off> or <On> Restart the machine Dedicated Port Settings Enable or disable the dedicated port. The dedicated port is used when printing, faxing, or scanning uses MF Scan Utility and when browsing or specifying the machine settings over the network.
Page 649 Device Settings Management On/Off Specify whether to use iW Management Console plug-ins to manage machine data such as settings and Address Book destinations. For detailed information on iW Management Console, contact your nearest Canon dealer. <Menu> <Network Settings> <Device Settings Management On/Off>...
Page 650: Preferences
All the settings about the display and English Keyboard Layout are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " are only available for the MF419x / MF416dw. ● Settings marked with " " cannot be imported or exported. ●...
Page 651 Setting Menu List Set Display Order Insert and Delete Blank Brightness Adjust the brightness of the display to suit the installation location of the machine. Five Levels <Menu> <Preferences> <Display Settings> <Brightness> to adjust the brightness <Apply> Invert Screen Colors Select <On>...
Page 652 Setting Menu List <Menu> <Preferences> <Display Settings> <Message Display Time> Enter a number for the interval <Apply> Scrolling Speed Adjust the speed for scrolling the screen by selecting from three levels. Slow Standard Fast <Menu> <Preferences> <Display Settings> <Scrolling Speed> Select the speed Cursor Movement Type Configure how the cursor moves after a character is entered on the screen.
Page 653 Setting Menu List <Menu> <Preferences> <Display Settings> <Language> Select a language <Yes> Remote UI Language Select the display language used for the Remote UI screens. English Swedish Danish Japanese Czech French Hungarian Spanish Russian German Turkish Italian Polish Dutch Chinese (Simplified) Finnish Chinese (Traditional) Portuguese...
Page 654: Timer Settings
Setting Menu List Timer Settings 0UWX-0AH All the settings about the timer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " may be unavailable or have different defaults depending on your country or region.
Page 655 Setting Menu List <Menu> <Timer Settings> <Date/Time Settings> <Time Format> Select the display setting Current Date/Time Settings Set the current date and time. Tap to move the cursor, and to specify the date and time or switch between <AM>/<PM>. <Menu> <Timer Settings>...
Page 656: Daylight Saving Time Settings
Setting Menu List ● Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications. Daylight Saving Time Settings Enable or disable daylight saving time. If daylight saving time is enabled, specify the dates from which and to which daylight saving time is in effect.
Page 657: Auto Sleep Time
Setting Menu List Default Screen after Startup/Restoration(P. 641) ). If <Selected Function> is selected, the display returns to the main screen of the function that was selected. Default Function Selected Function <Menu> <Timer Settings> <Function After Auto Reset> Select <Default Function> or <Selected Function>...
Page 658: Common Settings
You can select a function, such as copy or print, to enable this feature. Copy Multi-Purpose Tray Drawer 1 Drawer 2 Printer Drawer 1 Drawer 2 Receive/Fax (MF419x / MF416dw) or Receive (MF418x / MF411dw) Multi-Purpose Tray...
Page 659 Setting Menu List Drawer 1 Drawer 2 Other Multi-Purpose Tray Drawer 1 Drawer 2 <Menu> <Common Settings> <Drawer Auto Selection On/Off> Select the function Select the paper source Select <Off> or <On> <Apply> Functions Select the function for which you want to configure automatic drawer selection. ●...
Page 660 Setting Menu List Switch of the settings Select <On> to enable automatic drawer selection for the paper source you selected on the previous screen ● Make sure to select <On> for <Drawer 1> or <Drawer 2>. If <Off> is selected for both drawers, you cannot finish the configuration.
Page 661 Setting Menu List ● We recommend selecting <Speed Priority> if you do not need to consider which side to print on. <Print Side Priority> To print on a specific side of paper, you do not need to flip over paper in the paper source whether 1- or 2- sided printing is selected.
Page 662: Copy Settings
Setting Menu List Copy Settings 0UWX-0AK All the settings about the copy are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) are only available when the optional paper feeder (drawer 2) is attached. Change Default Settings(P.
Page 663 Setting Menu List 100% (1:1) 400% (Max) 200% 141% A5->A4 70% A4->A5 25% (Min) Paper Multi-Purpose Tray Drawer 1 Drawer 2 N on 1 2 on 1 4 on 1 ID Card Copy Select Layout Collate Erase Frame Sharpness Seven Levels Initialize Default Settings Select this option to restore the default copy settings.
Page 664: Fax Settings (Mf419X / Mf416Dw)
Setting Menu List Fax Settings 0UWX-0AL All the settings about the fax are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " may be unavailable or vary or have different defaults depending on your country or region.
Page 665 Setting Menu List Communication Management Settings Configure the settings for the transmission start speed when faxes are sent and received, and for archiving documents that have been sent. TX Start Speed Adjust the communication start speed in descending order from <33600 bps>. This adjustment should be made when it takes a long time to start sending a fax due to a poor telephone line connection.
Page 666 Setting Menu List <Menu> <Fax Settings> <Basic Settings> <Communication Management Settings> <R-Key Setting> <PBX> Select <Prefix> or <Hooking> Enter the outside line access number if you select <Prefix> <Apply> <PBX> Select the type of PBX you are using. If you select <Prefix>, register the prefix code on the next screen. <Code>...
Page 667: Auto Redial
If the code or the number is still not recognized correctly, change the duration of the pause. For instructions on how to enter a pause, see step 3 on Sending Faxes (MF419x / MF416dw) (P. 149) .
Page 668: Redial Interval
Setting Menu List Number of Times to Redial 1 to 2 to 10 (times) Redial Interval to 99 (min.) Redial When Error Occurs <Menu> <Fax Settings> <TX Function Settings> <Auto Redial> <On> Specify the settings <Apply> <Number of Times to Redial> Specifies how many times the machine redials.
Page 669: Print Position
<On> Allow Fax Driver TX Enable or disable PC faxing (sending faxes from a computer). Prohibiting PC Faxing (MF419x / MF416dw) (P. 559) Confirm Entered Fax Number Select whether to display the details of an entered coded dial number when it is selected as a destination.
Page 670: Restrict Sequential Broadcast
Setting Menu List Restrict Sequential Broadcast Select whether to prohibit sequential broadcasting, a feature that sends faxes to multiple destinations in succession. Prohibiting Sequential Broadcasting (MF419x / MF416dw)(P. 563) Confirm Sequential Broadcast Reject Sequential Broadcast Initialize Default Settings Select this option to restore the default fax transmission settings.
Page 671: Memory Lock Settings
Setting Menu List <Menu> <Fax Settings> <RX Function Settings> <Incoming Ring> <On> Specify how many times the incoming call rings <Apply> ● When <On> is specified, you need to connect your telephone or the optional handset to the machine beforehand. Remote RX Specify settings for receiving a fax by operating a telephone that is connected to the machine (Remote Reception).
Page 672 Setting Menu List Memory Lock PIN Report Print Memory Lock Time Memory Lock Start Time Memory Lock End Time RX Print Settings Specify settings for printing received faxes. Print on Both Sides Specify settings for printing received faxes on both sides of paper. <Menu>...
Page 673 Setting Menu List Direction Vertical/Horizontal Vertical Only <Menu> <Fax Settings> <RX Print Settings> <Reduce RX Size> <On> Specify the settings <Apply> <Ratio> <Auto> reduces the image by a ratio that is based on the size of the loaded paper. <97%>, <95%>, <90%>, or <75%>...
Page 674: Print Images
Printing/Resending/Deleting Documents that Failed to be Forwarded(P. 195) Only When Error Occurs Fax Setup Guide Select to display on-screen instructions for specifying settings, including the fax number and the telephone line type. Configuring Initial Settings for Fax Functions (MF419x / MF416dw)(P. 140)
Page 675: Scan Settings
Setting Menu List Scan Settings 0UWX-0AR All the settings about the scan are listed with short descriptions. Default settings are marked with a dagger ( ). USB Memory Settings(P. 666) E-Mail Settings(P. 667) I-Fax Settings(P. 668) File Settings(P. 671) Register Unit Name (E-Mail/I-Fax)(P. 672) Output File Image Settings(P.
Page 676 Setting Menu List Text Text/Photo Photo 2-Sided Original Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard Large: Image Quality Priority Initialize Default Settings Select this option to restore the default settings for saving data to a USB memory device. <Menu>...
Page 677 Setting Menu List Nine Levels Original Orientation Portrait Landscape Original Type Text Text/Photo Photo 2-Sided Original Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard Large: Image Quality Priority Subject/Message Subject Message Reply To None Specify from Address Book Priority Standard High...
Page 678 Setting Menu List TX Function Settings You can change and register the settings used for sending I-Faxes. Change Default Settings Specify settings used for sending I-Fax. The selected settings are used as the default settings when scanning documents. Changing Default Settings(P. 376) Scan Size Density Nine Levels...
Page 679 Setting Menu List Initialize Default Settings Select this option to restore the default I-Fax transmission settings. <Menu> <Scan Settings> <I-Fax Settings> <TX Function Settings> <Initialize Default Settings> <Yes> RX Print Settings Specify settings for printing received I-Faxes. Print on Both Sides Specify settings for printing received I-Faxes on both sides of paper.
Page 680: File Settings
Setting Menu List <Menu> <Scan Settings> <I-Fax Settings> <RX Print Settings> <RX Print Size> Select the paper size File Settings You can change and register the settings used when documents are saved to a shared folder or FTP server. Change Default Settings You can change the default settings used when documents are saved to a shared folder or FTP server.
Page 681 Setting Menu List Data Size Small: Memory Priority Standard Large: Image Quality Priority Initialize Default Settings You can change and register the settings used when documents are saved to a shared folder or FTP server. <Menu> <Scan Settings> <File Settings> <Initialize Default Settings>...
Page 682 Setting Menu List <Menu> <Scan Settings> <OCR (Text Searchable) Settings> <Smart Scan> Select <Off> or <On>...
Page 683: Memory Media Print Settings
Setting Menu List Memory Media Print Settings 0UWX-0AS All the settings are about the memory media print listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) are only available when the optional paper feeder (drawer 2) is attached. Change Default Settings(P.
Page 684 Setting Menu List High: 17 Levels Medium: 17 Levels Low: 17 Levels Toner Save Set JPEG/TIFF Details Print Date Print File Name Original Type Photo Priority Text Priority Brightness Five Levels Halftones Gradation Error Diffusion Grayscale Conversion sRGB NTSC Uniform RGB Set PDF Details Enlarge/Reduce to Fit Paper Size Enlarge Print Area...
Page 685: Default Display Settings
Setting Menu List Default Display Settings Select whether to display a list of file names or thumbnails for previewing when accessing files in a USB memory device. Details Images <Menu> <Memory Media Print Settings> <Default Display Settings> Select <Details> or <Images>...
Page 686 Setting Menu List Short File Name Long File Name <Menu> <Memory Media Print Settings> <File Name Display Format> Select <Short File Name> or <Long File Name> <Short File Name> Shortens a file name to as few as eight characters. To distinguish files that have similar names, numbers such as "...
Page 687: Printer Settings
" are only available when the optional paper feeder (drawer 2) is attached. ● Settings marked with " " are only available for the MF419x / MF418x. Priority of settings ● If a print setting is specified both from the printer driver and the operation panel of the machine, the specification from the printer driver overrides that from the operation panel.
Page 688 Setting Menu List Force Output Display Error Drawer 1 Force Output Display Error Drawer 2 Force Output Display Error <Menu> <Printer Settings> <Prioritize Driver Settings When Printing> Select the paper source <On> Select <Force Output> or <Display Error> Paper Sources Select the paper source for which you want to enable.
Page 689: Sided Printing
Setting Menu List Copies Set the number of copies to print. to 99 <Menu> <Printer Settings> <Copies> Set the number of copies to print <Apply> 2-Sided Printing Select whether to make 2-sided printouts. <Menu> <Printer Settings> <2-Sided Printing> Select <Off> or <On> Default Paper Use this item to specify the paper size and type.
Page 690 Setting Menu List Density Adjust the toner density. Adjusting Print Density(P. 806) 17 Levels Fine Adjust High 17 Levels Medium 17 Levels 17 Levels ● The settings specified for <Density> are disabled when <Toner Save> is enabled. Toner Save You can save toner consumption. Select <On> when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job.
Page 691 Setting Menu List <Menu> <Printer Settings> <Print Quality> <Barcode Adjustment Mode> Select the mode ● Print density will be lighter when you select stronger improvement. ● When printing from the computer, the setting in the printer driver takes precedence. When the setting of [Graphics Mode] in the printer driver is changed to [UFR II Mode] and [Barcode Adjustment Mode] is changed to [Printer Default], the setting in the operation panel takes precedence.
Page 692 Setting Menu List Gutter Shift the print position to adjust the binding margin to apply to the binding edge specified by <Binding Location>. The value "00.0" exerts no effect on the binding margin. -50.0 to 00.0 to +50.0 (mm) <Menu> <Printer Settings>...
Page 693 Setting Menu List <Menu> <Printer Settings> <Layout> Select the combination of adjustment direction and printing side Specify the offset value <Apply> <Offset Short Edge (Front)>/<Offset Long Edge (Front)> Shifts the print position on the side of paper facing up. <Offset Short Edge (Back)>/<Offset Long Edge (Back)> Shifts the print position on the side of paper facing down.
Page 694 Setting Menu List Timeout Set the time period after which the current print job is automatically canceled in the case of a print data reception interruption. 5 to 15 to 300 (sec.) <Menu> <Printer Settings> <Timeout> Set the time period <Apply>...
Page 695 Setting Menu List Image Resolution Color Tone Gradation High Resolution <Menu> <Printer Settings> <UFR II> <Halftones> Select the type of image Select the halftone reproduction method Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image>...
Page 696: Font Number
Specify the font to use by selecting a corresponding font ID number. You can print the PCL font list with font samples from the operation panel. PCL Font List(P. 821) MF419x / MF418x to 104 MF416dw / MF411dw to 54 <Menu>...
Page 697: Form Lines
Character Code Select the character code that is most suited for the computer you send print data from. The specified setting is ignored when the character code is controlled by the font specified in <Font Number>. MF419x / MF418x ARABIC8 DESKTOP...
Page 698: Custom Paper
Setting Menu List MCTEXT WINCYR MSPUBL WINGRK PC775 WINL1 WINL2 WINL5 MF416dw / MF411dw DESKTOP ISO4 PC850 ISO6 PC852 ISO11 PC8DN ISO15 PC8TK ISO17 PC1004 ISO21 PIFONT ISO60 PSMATH ISO69 PSTEXT ISOL1 ROMAN8 ISOL2 VNINTL ISOL5 VNMATH ISOL6 VNUS LEGAL WIN30 MATH8 WINBALT...
Page 699 Setting Menu List <Menu> <Printer Settings> <PCL> <Unit of Measure> Select <Millimeters> or <Inches> X dimension Specify the horizontal dimension (short edge) of the custom paper. 77 to 216 (mm) <Menu> <Printer Settings> <PCL> <X dimension> Specify the dimension <Apply> Y dimension Specify the vertical dimension (long edge) of the custom paper.
Page 700 Setting Menu List Enlarge A4 Print Width Select whether to expand the width of the printable area of A4 size paper in portrait orientation to that of LTR size. <Menu> <Printer Settings> <PCL> <Enlarge A4 Print Width> Select <Off> or <On> Halftones You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality.
Page 701 Setting Menu List Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. <Resolution> Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. <Color Tone>...
Page 702: Job Timeout
Setting Menu List " <Menu> <Printer Settings> <PCL> <FreeScape> Select an escape code ● This setting is available only when <BarDIMM> is enabled. Specify the PS printing settings such as page layout and print quality. Job Timeout This setting enables you to specify the amount of time before a job times out. If a job has not finished within the set time limit, the job automatically cancels.
Page 703 Setting Menu List Halftones You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. For each document, you can make settings by type of image. Text Resolution Gradation...
Page 704 Setting Menu List Grayscale Conversion You can select ways to convert color values to a grayscale value when you print color print data. sRGB NTSC Uniform RGB ● This section describes the settings to convert the color data into grayscale data. ●...
Page 705 Setting Menu List ● If you specify <On>, it may occur that edge-adjacent portions of page are not printed or that printouts come out partially smudged depending on the document. N on 1 Specify whether to shrink multiple pages and print them on one page in such arrangement that the first page is positioned at top left.
Page 706 Setting Menu List <Menu> <Printer Settings> <PDF> <Halftones> Select the type of image Select the halftone reproduction method Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. <Resolution>...
Page 707 Setting Menu List <sRGB> Color data is converted to monochrome with emphasis on color differences so that a smooth gradation is achieved. <NTSC> Color data is converted to monochrome so that the resulting image looks like a television picture (of the NTSC system).
Page 708 Setting Menu List Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. <Resolution> Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. <Gradation>...
Page 709: Compressed Image Output
Setting Menu List Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. <sRGB> Color data is converted to monochrome with emphasis on color differences so that a smooth gradation is achieved.
Page 710: Adjustment/Maintenance
Setting Menu List Adjustment/Maintenance 0UWX-0AW All the settings about adjustment and maintenance are listed with short descriptions. Default settings are marked with a dagger ( ). Adjust Copy Image(P. 701) Display Timing for Cartridge Preparation Notification(P. 701) Printer Density(P. 701) Toner Save(P.
Page 711: Toner Save
Setting Menu List Toner Save You can save toner when performing copying, printing received faxes, or report printing. <Menu> <Adjustment/Maintenance> <Toner Save> Select <Off> or <On> Special Processing If the print results on special types of paper are not satisfactory, the following settings may improve the quality of the printouts.
Page 712 Setting Menu List ● If the problem cannot be solved in spite of this item having been set, set <Special Printing Mode D> to <On>. Special Printing Mode D(P. 705) Special Printing Mode U Toner smudges and splatters may appear around printed characters, graphics, etc. depending on the paper type or the environmental conditions (more specifically when you print on heavy paper or use the machine in an environment with low humidity).
Page 713 Setting Menu List ● Printing speed becomes slower when you select stronger improvement. Special Printing Mode Z Blurred smudges may appear on copied paper depending on the paper type or the environmental conditions. In this case, setting this item may solve the problem. The improvement effect is weakest with <Mode 1> and strongest with <Mode 3>.
Page 714 Setting Menu List ● Printing speed becomes slower when you select stronger improvement. Special Printing Mode C When printing received fax documents or reports or lists, blurred smudges may appear on printouts depending on the paper type or the environmental conditions. In this case, setting this item to <On> may solve the problem.
Page 715 Setting Menu List ● If you set this item to <On>, the printing speed becomes slower. Clean Fixing Assembly Clean the fixing unit after a toner cartridge is replaced or if black streaks appear on printouts. Fixing Unit(P. 791) Clean Feeder Clean the feeder rollers if documents become dirty after being fed through the feeder.
Page 716: System Management Settings
Settings marked with " " have different defaults depending on your country or region. ● Settings marked with " " are only available for the MF419x / MF416dw. ● Settings marked with " " are only available for the MF419x / MF418x.
Page 717: Device Information Settings
Setting Menu List Network Settings Network Settings(P. 630) . Enable NFC Select whether to allow printing by touching an NFC-capable mobile device to the NFC mark on the machine's operation panel. <Menu> <System Management Settings> <Enable NFC> Select <Off> or <On> Restart the machine System Manager Information Settings...
Page 718: Security Settings
Setting Menu List Department ID Management On/Off Select whether to use the Department ID Management, a feature that uses IDs as user accounts to specify access privileges and maintain information on how the machine is used. Setting the Department ID Management(P. 526) <Menu>...
Page 719 Setting Menu List <Menu> <System Management Settings> <Security Settings> <Use IPSec> Select <Off> or <On> Restart the machine IPv4 Address Filter Enable or disable settings for filtering packets sent to or received from devices with specified IPv4 addresses. Specifying IP Addresses for Firewall Rules(P. 542) Outbound Filter Inbound Filter <Menu>...
Page 720 Setting Menu List Inbound Filter <Menu> <System Management Settings> <Security Settings> <MAC Address Filter> Select <Outbound Filter> or <Inbound Filter> Select <Off> or <On> Restart the machine *2 *3 Select Country/Region Specify the country or region where the machine is used. The default setting may vary depending on the setting selected at initial power-on.
Page 721: Restrict New Destinations
Setting Menu List Remote UI Access Security Settings Specify so that entry of a PIN is required for access to the Remote UI. Set a PIN of up to 7 digits. All users use a common PIN. Setting a Remote UI PIN(P. 534) Remote UI Access PIN <Menu>...
Page 722 Enable or disable the USB port that is used for connecting the machine to a computer. Restricting the USB Connection with a Computer(P. 564) Store to USB Memory Select whether to permit storing scanned documents into a USB memory device. Restricting the Scan to USB Function(P. 565) MF419x / MF418x MF416dw / MF411dw...
Page 723 Select whether to permit printing data from a USB memory device when it is attached to the machine. Restricting the Memory Media Print Function(P. 565) MF419x / MF418x MF416dw / MF411dw Enable Product Extended Survey Program Enable or disable the Product Extended Survey Program (a program for the machine usage survey).
Page 724 If you do not want to use Toner Status, select <Off>. To prevent a button that accesses sites for purchasing toner cartridges from being displayed in Toner Status, select <On> and then <Off>. Enable Canon Mobile Scanning Select whether to allow scanning from a mobile device using the Canon Mobile Scanning application. <Menu> <System Management Settings>...
Page 725: Secure Print Settings
Setting Menu List <Menu> <System Management Settings> <Notify to Check Paper Settings> Select <Off> or <On> Restart the machine Import/Export of Settings You can use a USB memory device to import and export Address Book and machine settings data. Using a USB Memory Device to Save/Load Settings Data(P.
Page 726: Update Firmware
Select how to install the firmware update according to the environment of the machine. Updating the Firmware(P. 834) Via PC Via Internet Version Information *2 *5 Register License Enter a license key for enabling option functions. License Registration (MF419x / MF418x)(P. 871)
Page 727 System Manager Information Settings Enable Product Extended Survey Program Device Information Settings Information for Purchasing Consumables Department ID Management On/Off Enable Canon Mobile Scanning Security/Remote UI Settings Google Cloud Print Settings Auto Online for Remote Scan Notify to Check Paper Settings...
Page 728 Setting Menu List <Menu> <System Management Settings> <Initialize All Data/Settings> <Yes> <Yes> ● To use the machine after initializing, it is necessary to specify all settings again from scratch.
Page 729 ............................757 Common Problems ........................758 Installation/Settings Problems ..........................762 Copy/Printing Problems ..................765 Faxing/Telephone Problems (MF419x / MF416dw) ........................767 When You Cannot Print Properly ......................769 Printing Results Are Not Satisfactory ..........................777 Paper Creases or Curls ..........................779 Paper Is Fed Incorrectly ........................
Page 730: Troubleshooting
When an Error Message Appears(P. 734) When an Error Code Appears(P. 747) ◼ Common Problems If you suspect that the machine is malfunctioning, see the following sections before contacting Canon. Common Problems(P. 757) Installation/Settings Problems(P. 758) Copy/Printing Problems(P. 762) Faxing/Telephone Problems (MF419x / MF416dw)(P. 765) ◼...
Page 731 Troubleshooting...
Page 732: Clearing Jams
Troubleshooting Clearing Jams 0UWX-0C0 If a paper jams, <Paper jammed.> is displayed on the screen. Tap <Next> to display simple solutions . If it is difficult to understand the procedures on the display, see the following sections to clear jams. If the solution is not displayed, press and then select <Error Information/Notification>...
Page 733: Document Jams In The Feeder
● Forcibly removing the paper may damage parts. If you are not able to remove the paper, contact your local authorized Canon dealer or the Canon help line. When a Problem Cannot Be Solved(P. 780) Document Jams in the Feeder If there are documents placed in the feeder, remove them first.
Page 734 Troubleshooting Remove the jammed document from the inner cover inside the feeder. Hold the green knob, and open the inner cover. Gently pull out the document. Lift the document tray, and gently pull out the document. Return the document tray back to position, and close the inner cover. Return the lever back in place, and close the feeder cover.
Page 735 Troubleshooting Gently pull out the document. Gently close the feeder. Paper Jams in the Multi-Purpose Tray If there is paper loaded in the tray, remove it first. If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by the message.
Page 736 Troubleshooting Paper Jams in the Paper Drawer If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by the message. Pull out the paper drawer. ●...
Page 737: Paper Jams Inside The Machine
Troubleshooting Gently pull out the paper. Lower the operation panel. When the following message is displayed, tap <Yes>. Paper Jams inside the Machine Do not forcibly remove jammed paper from the machine. If the jammed paper cannot be removed easily, proceed to the next step.
Page 738 Troubleshooting Remove the toner cartridge. Hold the green knob and raise the transport guide. ● Keep holding the transport guide until returning it back to position in step 5. Gently pull out the paper. ● Pull out the paper while holding it as horizontally as possible to prevent unfixed toner from falling. Gently return the transport guide back to position.
Page 739 Troubleshooting Gently pull out the paper. Gently return the roller cover back to position. Install the toner cartridge. ● Fully push it in until it cannot go any further. Close the front cover. Paper Jams at the Duplex Transport Guide If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by the message.
Page 740 Troubleshooting ● Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. Hold the green knob and push down the duplex transport guide. Gently pull out the paper.
Page 741 Troubleshooting ● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a confirmation screen is displayed. Notify to Check Paper Settings(P. 715) When the following message is displayed, tap <Yes>. Paper Jams in the Back Side Do not forcibly remove jammed paper from the machine.
Page 742 Troubleshooting Gently pull out the paper. Close the lower rear cover. When the following message is displayed, tap <Yes>.
Page 743: When An Error Message Appears
Troubleshooting When an Error Message Appears 0UWX-0C1 If you cannot send a fax or the memory is full, or you encounter operation problems, a message appears on the display. Find out more information about messages in the following list. Cannot analyze the authentication server certificate. The authentication server certificate may be invalid, or the certificate may be in a format that the printer does not support.
Page 744 To specify multiple destinations, you need to set <Restrict Sequential Broadcast> to <Off> or <Confirm Sequential Broadcast>. For more information, contact your Administrator. Prohibiting Sequential Broadcasting (MF419x / MF416dw)(P. 563) Cannot specify a group. Group Dial was specified as a destination after tapping <Hook>.
Page 745 ● Re-install the toner cartridge. If re-installing the toner cartridge fails to clear the error message, the toner cartridge may be faulty. Contact the store where you purchased the toner cartridge or consult the Canon Customer Help Center. How to Replace Toner Cartridges(P. 798) The toner cartridge used may not be a genuine Canon product.
Page 746 Troubleshooting Connection failed. Check the PSK settings. The network key (PSK) of a wireless router to be connected is not set to the machine correctly. ● Check the network key (PSK) of the wireless router, and set it to the machine again. Checking the SSID and Network Key(P.
Page 747 Troubleshooting Could not connect using WPS. Wait a moment, then configure the settings again. When automatic setting with WPS was attempted, the connection failed due to an error. ● Wait for a while, and set again. If the problem persists, check whether the wireless router supports WPS. If WPS is supported: Check whether the machine is properly installed and ready to connect to the network.
Page 748 Troubleshooting Could not perform correction. Appropriate paper that is required for correction is not loaded in a paper drawer. ● Load plain or recycled A4 or Letter size paper into the paper drawer. Loading Paper in the Paper Drawer(P. 53) An adjustment image that is required for correction is not placed on the platen glass correctly.
Page 749 Troubleshooting The authentication method of the machine is set to <Shared Key>, but that of the wireless router is set to "Open System." ● Change the WEP authentication method to "Shared Key" at the wireless router, and connect again. For more information about how to change, see the instruction manuals for your networking devices or contact your manufacturer.
Page 750 Troubleshooting No Paper Paper is not loaded in the paper drawer or the multi-purpose tray. ● Load the paper. Loading Paper(P. 51) Paper on which reports or lists can be printed is not loaded. ● Reports or lists can be printed on plain/recycled/color paper of A4 or Letter size. Load appropriate paper, and make settings for paper size and paper type.
Page 751 Troubleshooting ● Match the paper size setting specified in <Paper Settings> and the size of the paper that is actually loaded. To use the loaded paper Change the setting of <Paper Settings> to match the loaded paper size. Specifying Paper Size and Type(P. 67) ●...
Page 752 Troubleshooting Scanning is restricted. Scanning is disabled in the Department ID Management. ● Log on with a Department ID for which scanning is not disabled. For the Department ID and PIN, contact your Administrator. Setting the Department ID Management(P. 526) Set the correct authentication information.
Page 753 Troubleshooting ● Check that there is a CA certificate registered in the printer that is compatible with the authentication server certificate. Configuring IEEE 802.1X Authentication(P. 583) The cartridge needs to be replaced soon. Toner cartridge replacement time is near. ● Distribute the toner inside the cartridge evenly.
Page 754 Troubleshooting ● If sending a fax, reduce the resolution to scan the document. Adjusting Resolution(P. 167) ● If scanning, change the file format to reduce its file size. Selecting a File Format(P. 351) A scanned document could not be stored to a USB memory device due to insufficient memory space. ●...
Page 755 Use of non-Canon cartridges is not covered by the warranty. The amount remaining in the cartridge cannot be displayed correctly. The toner cartridge used may not be a genuine Canon product.
Page 756: When An Error Code Appears
When the recipient's machine is turned OFF or the line is busy, a fax may not be sent. Ask the recipient to check the machine status. When sending the fax overseas, insert pauses in the fax number. Sending Faxes (MF419x / MF416dw)(P. 149) #012 A fax could not be sent because the recipient's machine ran out of paper.
Page 757 To send a fax from a computer, you need to set <Allow Fax Driver TX> to <On>. For more information, contact your Administrator. Prohibiting PC Faxing (MF419x / MF416dw)(P. 559) A fax could not be forwarded because the specified destination was deleted from the Address Book.
Page 758 Troubleshooting ● Delete unnecessary data to free space in the USB memory device, or connect a different USB memory device. Scanning Documents Directly to USB Memory(P. 332) #406 A scanned document could not be stored to a USB memory device due to an error. ●...
Page 759 Troubleshooting #751 The FTP server has not been started up or a network connection has been cut. (Failure to connect to the destination is sometimes caused by a disconnection en route.) ● Check the destination. ● Check the network status. Viewing Network Settings(P.
Page 760 Troubleshooting Setting IP Addresses(P. 436) The machine cannot communicate with devices on a network immediately after the machine starts up because the waiting time for the start of the communication is set. ● The machine cannot start communicating immediately after it is turned ON. Wait until the set time for <Waiting Time for Connection at Startup>...
Page 761 Troubleshooting #804 No access privileges to access the shared folder/FTP server are granted. ● Grant the sending user (user name registered to the destination) a privilege for writing to the save location folder. For details, contact your network administrator. The incorrect folder name was specified when storing to the shared folder/FTP server. ●...
Page 762 Troubleshooting #818 The received data is in a file format that the machine cannot print. ● Contact the other party and ask them to resend the data in a different file format. #819 The received data is not supported (incorrect MIME information). ●...
Page 763 Troubleshooting ● In I-Fax reception, the machine cannot receive the e-mail if its size exceeds 24 MB. Ask the sender to reduce the size of the e-mail down to under 24 MB and try resending. #839 A user name and password that are used for SMTP authentication are not set correctly. ●...
Page 764 Troubleshooting ● Check the setting, and try again. Configuring E-Mail/I-Fax Communication Settings(P. 469) #852 The machine turns OFF for some reason. ● Check whether the power plug is inserted into an outlet firmly. #853 A document could not be printed because its data size exceeded the machine's upper processing capability.
Page 765 Troubleshooting A document could not be printed due to a defect in its data. ● Check the document data for any defects. #863 An error occurred when printing from a computer. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. After the restart is complete, try printing again.
Page 766: Common Problems
0UWX-0C3 If you encounter problems when using the machine, check the items in this section before contacting us. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Check the Following Is the machine turned ON? Is the power cord connected? ●...
Page 767: Installation/Settings Problems
Troubleshooting Installation/Settings Problems 0UWX-0C4 Common Problems(P. 757) also. Problems with the Wireless/Wired LAN Connection(P. 758) Problem with the USB Connection(P. 761) Problem with the Print Server(P. 761) Problems with the Wireless/Wired LAN Connection The wireless LAN and wired LAN cannot be connected at the same time. ●...
Page 768: Wireless Lan
Check whether the SSID can be found on the wireless router or package box. ● Check the SSID or the network key of the wireless router by using Canon MF/LBP Wireless Setup Assistant. Checking the SSID and Network Key(P. 433) The SSID of the wireless router to be connected is not displayed in the access point list.
Page 769 Troubleshooting If the problem persists even after checking the above: ● Turn off the devices, and then turn them on again. ● Wait for a while, and try again to connect to the network. Check whether the machine is turned ON. ●...
Page 770 Troubleshooting ● When only IEEE 802.11n is used for the wireless communication, WEP is selected or the WPA/WPA2 encryption method is set to TKIP. Problem with the USB Connection Cannot communicate. ● Change the USB cable. If you are using a long USB cable, replace it with a short one. ●...
Page 771: Copy/Printing Problems
Reinstall the printer driver in accordance with the MF Driver Installation Guide. ● Can you print from other computers on the network? If you also cannot print from other computers, contact your local authorized Canon dealer or the Canon help line. Wired LAN connection...
Page 772 Reinstall the printer driver in accordance with the MF Driver Installation Guide. ● Can you print from other computers on the network? If you also cannot print from other computers, contact your local authorized Canon dealer or the Canon help line. USB connection ●...
Page 773 Troubleshooting You cannot print with Google Cloud Print. Using Google Cloud Print(P. 406) It takes a long time before printing starts. ● Did you print to narrow width paper? After you print to narrow width paper, the machine may cool itself to maintain the print quality.
Page 774: Faxing/Telephone Problems (Mf419X / Mf416Dw)
Connecting the Telephone Line(P. 146) ● When sending the fax overseas, insert pauses in the fax number. Sending Faxes (MF419x / MF416dw)(P. 149) A fax cannot be sent with a destination in the history specified. ● Did you turn OFF the machine? If so, the stored history was deleted.
Page 775: Receiving Problems
Troubleshooting Receiving Problems The results of received fax are not satisfactory. Paper creases or curls. When You Cannot Print Properly(P. 767) Telephone and fax cannot be switched automatically. ● Check that the receive mode is set to <Fax/Tel Auto Switch>, <Answering Machine>, or <Net Switch>. Selecting the Receive Mode(P.
Page 776: When You Cannot Print Properly
When You Cannot Print Properly 0UWX-0C8 If printing results are not satisfactory, or paper creases or curls, try the following solutions. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Smudge Marks Appear on the Smudges Appear on Toner Smudges and Splatters Bottom Edge of Printouts(P.
Page 777 Troubleshooting Reverse Side of Paper is Printed Barcode Cannot Be Paper Creases(P. 777) Smudged(P. 775) Read(P. 775) Paper Curls(P. 777) Paper Is Not Fed/Two or More Printouts Are Skewed(P. 779) Sheets Are Fed Together(P. 779)
Page 778: Printing Results Are Not Satisfactory
Troubleshooting Printing Results Are Not Satisfactory 0UWX-0C9 Dirt inside the machine may affect printing results. Perform care and cleaning to the machine first. Cleaning the Machine(P. 785) Smudge Marks Appear on the Bottom Edge of Printouts Are you using appropriate paper? ●...
Page 779 Troubleshooting Do smudges appear on printouts depending on the paper type or the operating environment? ● Change the setting for [Special Print Adjustment A]. The improvement effect is weakest with [Mode 1] and strongest with [Mode 4]. Try the adjustment starting with [Mode 1]. Setting in the Printer Driver [Finishing] tab [Advanced Settings]...
Page 780 Troubleshooting Do streaks appear immediately after you replace the toner cartridge or when you print for the first time after a long time? ● Change the setting for <Special Printing Mode B>. The improvement effect is weakest with <Mode 1> and strongest with <Mode 3>.
Page 781 Troubleshooting Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Paper(P. 858) Loading Paper(P. 51) Is it time to replace the toner cartridge? ● Materials inside the toner cartridge may have deteriorated. Replace the toner cartridge. How to Replace Toner Cartridges(P.
Page 782 Troubleshooting Loading Paper(P. 51) Do you print data without margins? ● This symptom occurs if a margin is set to none in the printer driver. The marginal areas within the first 5 mm from the respective edges of paper are not printable (for envelopes, the top and bottom marginal areas within the first 10 mm from the top/bottom edge are not printable).
Page 783: White Spots Appear
Troubleshooting White Spots Appear Are you using paper that has absorbed moisture? ● Replace with appropriate paper. Loading Paper(P. 51) Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Paper(P. 858) Loading Paper(P. 51) Is it time to replace the toner cartridge? ●...
Page 784 Troubleshooting Reverse Side of Paper is Smudged Have you loaded paper that is smaller than the size of the print data? ● Check to make sure that the paper size matches the size of the print data. Have you cleaned the fixing unit? ●...
Page 785 Troubleshooting ● When you set [Barcode Adjustment Mode] to one of [Mode 1] to [Mode 3], [Special Print Adjustment A] is automatically set to [Off].
Page 786: Paper Creases Or Curls
Troubleshooting Paper Creases or Curls 0UWX-0CA Paper Creases Is paper loaded correctly? ● If paper is not loaded below the load limit line or the load limit guide or is loaded obliquely, it may crease. Loading Paper(P. 51) Are you using paper that has absorbed moisture? ●...
Page 787 Troubleshooting Special Printing Mode V(P. 703) ● Printing speed becomes slower when you select stronger improvement. Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Also, specify the paper size and type settings properly. Paper(P. 858) Loading Paper(P.
Page 788: Paper Is Fed Incorrectly
Troubleshooting Paper Is Fed Incorrectly 0UWX-0CC Paper Is Not Fed/Two or More Sheets Are Fed Together Is paper loaded correctly? ● Fan the paper stack thoroughly so that paper is not stuck together. ● Check whether paper is loaded correctly. Loading Paper(P.
Page 789: When A Problem Cannot Be Solved
When a Problem Cannot Be Solved 0UWX-0CE If you cannot solve a problem by referring to the information in this chapter, contact your local authorized Canon dealer or the Canon help line. Do not disassemble or repair the machine yourself ●...
Page 790 Troubleshooting MF416dw / MF411dw Press , and tap <Device Status> <Serial Number>.
Page 791 Maintenance Maintenance Maintenance ..............................783 ............................785 Cleaning the Machine ................................. 786 Exterior ..............................787 Platen Glass ................................789 Feeder ..............................791 Fixing Unit ..........................793 Replacing Toner Cartridges ............................. 796 Using Up Toner ......................... 798 How to Replace Toner Cartridges ............................
Page 792: Maintenance
Maintenance Maintenance 0UWX-0CF This chapter describes upkeep of the machine, including how to clean the machine and initialize settings. ◼ Basic Cleaning Cleaning the Machine(P. 785) ● The machine becomes dirty, see Exterior(P. 786) . ● Smudge marks appear on originals or printouts, see Platen Glass(P.
Page 793: Updating The Firmware
Maintenance ◼ Saving/Loading Settings Data If you want to save the machine settings data or load the saved data, see Using a USB Memory Device to Save/ Load Settings Data(P. 824) . ◼ Initializing Settings If you want to restore the settings, see Initializing Settings(P.
Page 794: Cleaning The Machine
Maintenance Cleaning the Machine 0UWX-0CH Regularly clean the machine to prevent deterioration in printing quality and to ensure that you use it safely and easily. Carefully read the safety instructions before you start cleaning. Maintenance and Inspections(P. 9) Where to Clean Exterior of the machine and ventilation slots Exterior(P.
Page 795: Exterior
Maintenance Exterior 0UWX-0CJ Regularly wipe the exterior of the machine, especially around the ventilation slots, to keep the machine in good condition. Turn OFF the machine, and unplug the power cord from the AC power outlet. ● When you turn OFF the machine, data that is waiting to be printed is deleted. Fax documents that were received by using the Memory Reception function, faxes that are waiting to be sent, and reports that are automatically printed after sending and receiving faxes are not deleted.
Page 796: Platen Glass
Maintenance Platen Glass 0UWX-0CK Regularly wipe off the dust from the platen glass and the underside of the feeder to prevent smudges to be printed on documents or printouts. Turn OFF the machine, and unplug the power cord from the AC power outlet. ●...
Page 797 Maintenance ● The plastic part ( ) is rather damageable. When removing it, be careful not to bend it. Wipe the scanning area ( Wipe the back side of the transparent plastic part. Wait for the plastic part to dry completely. Place the transparent plastic part back into position.
Page 798: Feeder
Maintenance Feeder 0UWX-0CL Graphite powder or dust on the rollers inside the feeder may cause smudges to appear on printouts. If this occurs, clean the feeder. If smudges still appear after you clean the feeder, run automatic feeder cleaning. Cleaning the Feeder(P. 789) Automatic Feeder Cleaning(P.
Page 799: Automatic Feeder Cleaning
Maintenance Automatic Feeder Cleaning Automatic feeder cleaning uses paper loaded in the feeder. Set 10 sheets of plain A4 or US Letter size paper in the feeder before starting automatic cleaning. Placing Documents(P. 47) Press and tap <Menu>. Tap <Adjustment/Maintenance>. Tap <Clean Feeder>.
Page 800: Fixing Unit
Maintenance Fixing Unit 0UWX-0CR Dirt may adhere to the fixing units inside the machine and cause black streaks to appear on printouts. To clean the fixing unit, perform the following procedure. Note that you cannot clean the fixing unit when the machine has documents waiting to be printed.
Page 801 Maintenance If paper remains in the multi-purpose tray ● Remove the loaded paper before loading the cleaning sheet. Tap <OK>. ➠ Cleaning starts. When the <Finished.> message is displayed approximately 60 seconds later, press return to the Home screen.
Page 802: Replacing Toner Cartridges
Maintenance Replacing Toner Cartridges 0UWX-0CU The machine will display a message when a toner cartridge is nearly empty. Note that the print quality becomes poor if you continue printing without taking any action. You can check the amount remaining in the toner cartridge on the display.
Page 803 Maintenance ◼ If Printouts are Poor in Quality If your printouts begin to show any of the following features, one of your toner cartridges is nearly empty. Replace the nearly empty toner cartridge even if no message is displayed. How to Replace Toner Cartridges(P. 798) Streaks appear Partially faded Uneven density...
Page 804: Toner Level
Maintenance Toner Level Displays the amount remaining in the toner cartridge. Depending on your environment, other internal parts may reach the end of their lifetime before the toner runs out. ● The displayed amount remaining in the toner cartridge can be used only as a guide and may differ from the actual amount.
Page 805: Using Up Toner
Maintenance Using Up Toner 0UWX-0HC Symptoms like the following appear on printouts when toner runs low. Streaks appear Partially faded Uneven density Perform the following procedure when any of the above symptoms appears. They will allow you to use up all of the toner in the toner cartridge.
Page 806 Maintenance Install the toner cartridge. ● Fully push it in until it cannot go any further. Close the front cover.
Page 807: How To Replace Toner Cartridges
Maintenance How to Replace Toner Cartridges 0UWX-0CW Read the precautions in Maintenance and Inspections(P. 9) and Consumables(P. 10) before replacing the toner cartridges. Open the front cover while holding down on the button. Remove the toner cartridge. Remove the replacement toner cartridge from the protective bag. Shake the toner cartridge five or six times as shown below to evenly distribute the toner inside the cartridge, and then place it on a flat surface.
Page 808: Install The Toner Cartridge
Maintenance Pull the sealing tape straight out. ● The full length of the sealing tape is approximately 50 cm. When pulling out the sealing tape If the sealing tape remains inside the toner cartridge, the quality of printouts, including faxes, may deteriorate.
Page 809 Maintenance Close the front cover.
Page 810: Relocating The Machine
Maintenance Relocating the Machine 0UWX-0CX The machine is heavy. Make sure to follow the procedures below when moving the machine to avoid injury, and also make sure to read the safety precautions before you begin. Important Safety Instructions(P. 2) Turn OFF the machine and computer. ●...
Page 811 Maintenance Close all the open covers, and move the machine to a new location. ● The machine is heavy ( Machine Specifications(P. 852) ). Do not try hard to carry the machine. ● Position yourself toward the front side of the machine and hold the lift handles, then lift up the machine. If you have attached the optional paper feeder, leave the optional paper feeder on the floor and move it after moving the main unit of the machine.
Page 812: Maintaining And Improving Print Quality
Maintenance Maintaining and Improving Print Quality 0UWX-0CY If the printing results are not satisfactory such as when the resulting print density is different than expected, try the adjustments below. ◼ Adjust Copy Image If the density or brightness of copies and memory media print differs markedly from the originals, use this function so that the appearance of the printing results becomes closer to that of the originals.
Page 813: Adjusting The Gradation And Density For Copy Jobs
Maintenance Adjusting the Gradation and Density for Copy Jobs 0UWX-0HE Gradation refers to the dark to light continuum of shades of a color. The more shades in the gradations of colors that are printed, the more natural printouts seem. If color reproducibility becomes poor and the density and brightness of printouts differs markedly from the originals, perform the appropriate auto adjustment.
Page 814 Maintenance Place the printed adjustment sheet on the platen glass with the print side face down. ● Place the adjustment sheet so that the black line ( ) is toward the left side of the machine. Gently close the feeder. Press ➠...
Page 815: Adjusting Print Density
Maintenance Adjusting Print Density 0UWX-0HF If the resulting print is darker or lighter than expected, you can adjust the toner density. You can make fine adjustment of the toner density by dividing the whole density range into three areas. ● If <Toner Save>...
Page 816 Maintenance Tap <Apply>. ● If you want to also make adjustments on other density levels, repeat the operations in steps 2 to 4. Tap <Apply>. Tap <Apply>. When the printed text or thin lines are faded ● You can make the whole print job darker by using <Printer Density> under <Adjustment/Maintenance>. Printer Density(P.
Page 817: Printing Reports And Lists
Maintenance Printing Reports and Lists 0UWX-0E3 You can check fax results and the machine settings by printing reports and lists. TX Result Report You can check the logs of sent documents. TX Result Report(P. 809) Communication Management Report You can check the logs of sent and received documents. Communication Management Report(P.
Page 818: Tx Result Report
Select to print a TX Result Report every time you send a document. <Only When Error Occurs> Select to print a TX Result Report only when a sending error occurs. Example: Fax sending (MF419x / MF416dw) Example: Scanning to e-mail/I-Fax/shared folder/FTP Server...
Page 819 Maintenance Result "OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed ( When an Error Code Appears(P. 747) ). Department ID The Department ID is shown when Department ID Management is enabled. Sent/Error For e-mail, TX Result Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address.
Page 820 Maintenance...
Page 821: Communication Management Report
Maintenance Communication Management Report 0UWX-0E5 You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can be printed automatically after every 40 transmissions, or you can print it manually. <Menu>...
Page 822 Maintenance Result "OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed ( When an Error Code Appears(P. 747) ). For e-mail, Communication Management Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address.
Page 823: Rx Result Report
Maintenance RX Result Report 0UWX-0E6 You can check the logs of received fax or I-Fax documents by printing an RX Result Report. The report can be printed either every time a transmission is completed or only when a receiving error occurs. <Menu>...
Page 824: Consumables Status Report
Maintenance Consumables Status Report 0UWX-0EC You can check the consumables status installed in the machine. <Menu> <Output Report> <Print List> <Consumables Status Report> Check that the size and type of paper displayed on the screen is loaded in the machine <OK>...
Page 825: Address Book List
Maintenance Address Book List 0UWX-0E8 You can check the list of destinations registered in the Address Book as <Coded Dial>, <Favorites>, and <Group Dial> by printing an Address Book List. <Menu> <Output Report> <Print List> <Address Book List> Select the setting you want to print out Check that the size and type of paper displayed on the screen is loaded in the machine...
Page 826 Maintenance LINKS Registering in the Address Book(P. 78) Registering Destinations in the Address Book from Remote UI(P. 624)
Page 827: User Data List/System Manager Data List
Maintenance User Data List/System Manager Data List 0UWX-0E9 You can check the list of the settings ( Setting Menu List(P. 629) ) as well as the content that has been registered in the machine by printing a User Data List or a System Manager Data List. Both lists include the paper size and type registered in the machine, the print settings of <TX Result Report>, <Communication Management Report>, and <RX Result Report>.
Page 828: Department Id Management Report
Maintenance Department ID Management Report 0UWX-0E7 When Department ID Management is enabled, you can check the total volume of printouts for each <Department ID> by printing a Department ID Management Report. By checking the printout totals, you can better manage your paper and toner cartridge supplies.
Page 829: Ipsec Policy List
Maintenance IPSec Policy List 0UWX-0EA You can check the list of policy names and the IPSec settings registered in the machine by printing an IPSec Policy List. <Menu> <Output Report> <Print List> <IPSec Policy List> Check that the size and type of paper displayed on the screen is loaded in the machine <Yes>...
Page 830: Pcl Font List
Maintenance PCL Font List 0UWX-0EE You can print a list to check the fonts available in PCL mode. <Menu> <Output Report> <Print List> <PCL Font List> Check that the size and type of paper displayed on the screen is loaded in the machine <Yes>...
Page 831: Ps Font List
Maintenance PS Font List 0UWX-0EF You can print a list to check the fonts available in PS mode. <Menu> <Output Report> <Print List> <PS Font List> Check that the size and type of paper displayed on the screen is loaded in the machine <Yes>...
Page 832: Viewing The Counter Value
You can check the total number of pages printed by the machine. These totals include faxes, reports, and lists, in addition to copies and printouts of data from computers. MF419x / MF418x Select the item you want to check Check the number of pages printed Counters Select the counter to check the counter value.
Page 833: Using A Usb Memory Device To Save/Load Settings Data
Maintenance Using a USB Memory Device to Save/Load Settings Data 0UWX-0EJ Address Book and machine settings data can be saved to a USB memory device (export). Data that is saved to a USB memory device can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.
Page 834: Saving Settings Data To A Usb Memory Device
Maintenance Saving Settings Data to a USB Memory Device 0UWX-0EK You can export Address Book and machine settings data, and save them to a USB memory device. It is recommended that you regularly back up important settings. Connect a USB memory device to the USB port on the front of the machine. ●...
Page 835 Maintenance ➠ Exporting starts. If the <Address Book PIN> screen appears ● If a PIN has been set for the Address Book, the <Address Book PIN> screen appears during exporting. Enter the Address Book PIN and tap <Apply>. Tap <Skip> to cancel Address Book data exporting. Disconnect the USB memory device from the USB port.
Page 836: Loading Settings Data From A Usb Memory Device
Maintenance Loading Settings Data from a USB Memory Device 0UWX-0EL Load (import) data that was exported from the machine to a USB memory device. You can also import machine settings data from another machine if it is the same model as your machine. ●...
Page 837 Maintenance ➠ Importing starts. The machine automatically restarts after the import is complete. If the <Address Book PIN> screen appears ● If a PIN has been set for the Address Book, the <Address Book PIN> screen appears during importing. Enter the Address Book PIN and tap <Apply>. Tap <Skip> to cancel Address Book data importing. Disconnect the USB memory device from the USB port.
Page 838: Initializing Settings
Maintenance Initializing Settings 0UWX-0ER You can restore the following settings: Initializing Menu(P. 830) Initializing Key and Certificate(P. 832) Initializing Address Book(P. 833)
Page 839: Initializing Menu
Maintenance Initializing Menu 0UWX-0ES You can restore the settings of the machine ( Setting Menu List(P. 629) ). Depending on the settings selected, you may need to restart the machine after initialization. <Menu> <System Management Settings> <Initialize Menu> Select the item you want to initialize <Yes>...
Page 840 Maintenance Settings to be initialized Select the settings to be initialized. <Initialize All> Initializes all the system management settings. If Remote UI settings are initialized ● The Remote UI Access PIN is also initialized. After an initialization, reset the Remote UI Access PIN. Setting a Remote UI PIN(P.
Page 841: Initializing Key And Certificate
Maintenance Initializing Key and Certificate 0UWX-0EU You can restore the settings of the key pairs and digital certificates. Note that all the key pairs and digital certificates that you registered in the machine (except the preinstalled key pairs and digital certificates) will be deleted after initializing.
Page 842: Initializing Address Book
Maintenance Initializing Address Book 0UWX-0EW You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after initializing. <Menu> <System Management Settings> <Initialize Address Book> <Yes> LINKS Registering in the Address Book(P. 78) Registering Destinations in the Address Book from Remote UI(P.
Page 843: Updating The Firmware
Checking the Firmware Version(P. 835) Updating via the Internet You can access the Canon server from the machine to update the firmware to the latest version. Tap <Menu> in the Home screen. Tap <System Management Settings>. ●...
Page 844: Checking The Firmware Version
Updating from a Computer When you have downloaded the latest firmware version from the Canon website, use "User Support Tool" utility software to update the firmware from a computer. For how to perform firmware update from a computer, see the "User Support Tool Operation Guide"...
Page 845 Maintenance ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) Tap <Update Firmware>. Tap <Version Information>. ➠ The current firmware version is displayed.
Page 846 Document Type ............................... 857 Scan Area ................................858 Paper ............................862 Copy Specifications ......................863 Fax Specifications (MF419x / MF416dw) ..........................864 Scanner Specifications ............................ 865 Printer Specifications ..............866 Specifications for E-Mail Sending/I-Faxes Sending and Receiving ................867 Specifications for Scanning to Shared Folders/FTP Server ..............................
Page 847: Appendix
Appendix Appendix 0UWX-0EX This chapter contains technical specifications of this machine, instructions on how to use the e-Manual, disclaimers, copyright information, and other important information for customers.
Page 848: Feature Highlights
Appendix Feature Highlights 0UWX-0EY Give the features that are described in this section a try. The features are grouped under four headings: "Going Green and Saving Money," "Improving Efficiency," "Going Digital," and "So Much More."...
Page 849: Going Green And Saving Money
Appendix Going Green and Saving Money 0UWX-0F0 2-Sided Printing You can use 2-sided printing for copies, print jobs sent from your computer, and even incoming faxes. Because you'll only be using half the paper you would otherwise, you can cut your paper costs in half. To save even more, combine 2-sided printing with N on 1 printing of multiple pages on one sheet of paper.
Page 850 For more information about this function, see Saving Toner(P. 268) . Paperless Faxing (MF419x / MF416dw) Assume you need paper to fax? Those old paper printouts you always make are a thing of the past. Send documents by fax just as they are, created on your computer. It's paperless, so it's fast. And, received documents are first stored in memory, allowing you to print out only those needed and eliminating worry about paper getting used on direct mailings, etc.
Page 851: Improving Efficiency
Appendix Improving Efficiency 0UWX-0F1 Address Book Entering fax and e-mail addresses in the Address Book saves you the inconvenience of entering them number- by-number, letter-by-letter every time you have something to send. Display the addresses you use most frequently with the <Favorites> feature to quickly and easily send what you need to the people who need it. You can save your Address Book data on your computer and feel secure knowing that your important contact information is backed up.
Page 852 Appendix ● To register your favorite copy settings: Registering Frequently Used Copy Settings(P. 132) ● To register your favorite fax settings: Registering Frequently Used Fax Settings(P. 174) ● To register your favorite scan settings: Registering Frequently Used Scan Settings (E-Mail/I-Fax/ Shared Folder/FTP Server)(P.
Page 853 Appendix You can easily specify the page layout as well as binding position, switching between 1-sided and 2-sided printing, etc. intuitively on the preview image in the printer driver. The simple click-operation allows you to conveniently make settings while viewing how settings are applied. For more information, see Printing a Document(P.
Page 854: Going Digital
Appendix Going Digital 0UWX-0F2 Scan and E-Mail E-mail scanned documents without even turning on your computer. Just convert your scanned document into an e-mail attachment right from the machine. If you're one of those people who'd rather send a fax than mess around with a computer, this feature is for you.
Page 855 Appendix What if you're scanning a whole page of a newspaper but all you're really interested in is a headline and a photo? Use ScanGear MF. You can select what you want from a preview, and then have the scanner disregard the rest.
Page 856 Appendix For more information about this function, see Scanning Using an Application(P. 311) .
Page 857: So Much More
At times such as when you want to quickly print out a proposal you completed on a tablet while travelling to a business destination, or scan materials handed out at a meeting using a smartphone, Canon Mobile Application comes in handy. Even in environments without a wireless LAN router, you can connect to the machine with a mobile device wirelessly and directly.
Page 858 For more information about this function, see Connecting to a Wireless LAN (P. 419) . Get Faxes Wherever You Go (MF419x / MF416dw) Never worry about missing a fax when you're out of the office. Set a forwarding destination and any fax that comes in on the machine will go right to you.
Page 859 Appendix Blow up a regular one-sheet printout and make an exceptionally large poster. A large poster will be printed out on nine sheets. Put them together in a 3x3 grid, and voila! For more information about this function, see Printing Posters(P. 256) . Make Booklets Sometimes your documents deserve better presentation than a staple in the upper-left corner.
Page 860: Specifications
Wireless LAN Specifications (P. 855) Document Type(P. 856) Scan Area(P. 857) Paper(P. 858) Copy Specifications(P. 862) Fax Specifications (MF419x / MF416dw)(P. 863) Scanner Specifications(P. 864) Printer Specifications(P. 865) Specifications for E-Mail Sending/I-Faxes Sending and Receiving(P. 866) Specifications for Scanning to Shared Folders/FTP Server(P. 867)
Page 861: Machine Specifications
Appendix Machine Specifications 0UWX-0F5 ◼ MF419x / MF418x Type Personal Desktop Power Supply 220 to 240 V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) Power Consumption Maximum 1,160 W or less During standby mode Approx.
Page 862 Appendix LpAm (Declared A-weighted emission sound pressure level (Bystander position)) During standby mode: Inaudible During printing: Approx. 53 dB (1-sided) During printing: Approx. 52 dB (2-sided) Gradation 256 gradations Acceptable Documents Supported Document Types(P. 856) Acceptable Paper Stock Paper(P. 858) Printable Range Printable Area(P.
Page 863 Appendix Environmental Conditions Temperature: 10 to 30°C Humidity: 20% to 80% RH (no condensation) Host Interface 1000BASE-T 100BASE-TX 10BASE-T Hi-Speed USB IEEE 802.11b/g/n (Infrastructure mode) Noise LwAd (Declared A-weighted sound power level (1 B = 10 dB)) During standby mode: Inaudible (measured in accordance with ISO 7779, declared noise During printing: 6.9 B or less (1-sided) emission in accordance with ISO 9296)
Page 864: Wireless Lan Specifications
Appendix Wireless LAN Specifications 0UWX-0F6 Standard IEEE 802.11b, IEEE 802.11g, IEEE 802.11n Transmission Scheme DS-SS System, OFDM System Frequency Range 2,412 to 2,472 MHz Maximum Radio-Frequency Power Transmitte 15.98 dBm Communication Mode Infrastructure Mode / Access Point Mode Security WEP, WPA-PSK (TKIP/AES-CCMP), WPA2-PSK (TKIP/AES-CCMP) Connection Method WPS (Wi-Fi Protected Setup), Manual setup...
Page 865: Document Type
(for example, index cards) Special types of paper (for example, tracing paper, transparencies, etc.) Booklet (up to 20 mm thickness) Size MF419x / MF418x Maximum size Up to 215.9 x 355.6 mm 215.9 x 355.6 mm (W x L) MF416dw / MF411dw Minimum size Up to 215.9 x 297.0 mm...
Page 866: Scan Area
The scan area for copying may differ from ● The scan area for copying may differ from the the printable area. Printable printable area. Printable Area(P. 860) Area(P. 860) Fax (MF419x / MF416dw) Scan The whole document can be scanned.
Page 867: Paper
Appendix Paper 0UWX-0F9 ◼ Supported Paper Sizes Paper sizes that can be loaded in the paper drawer, the multi-purpose tray, and optional paper feeders are listed below. : Available : Unavailable Paper Size Paper Drawer Multi-Purpose Tray Automatic 2-Sided Printing (210.0 x 297.0 mm) (182.0 x 257.0 mm) (148.0 x 210.0 mm)
Page 868 Specifying Paper Size and Type in the Paper Drawer(P. 68) ◼ Paper Type and Paper Source Capacity Chlorine-free paper can be used with this machine. MF419x / MF418x : Unavailable Paper Type Drawer 1 (standard) Drawer 2 (optional) Multi-Purpose Tray *1 *2 60 to 89 g/m²...
Page 869: Printable Area
Appendix 129 to 163 g/m² 25 sheets *1 *2 60 to 89 g/m² 500 sheets 500 sheets 50 sheets Recycled paper *1 *2 60 to 89 g/m² 500 sheets 500 sheets 50 sheets Color paper Label 20 sheets Envelope 5 sheets Automatic 2-sided printing is available without replacing paper.
Page 870 Appendix...
Page 871: Copy Specifications
Appendix Copy Specifications 0UWX-0FA Scan Resolution Text/Photo 300 x 600 dpi Text/Photo (Quality), Photo, Text 600 x 600 dpi Output Resolution 600 x 600 dpi Copy Ratio 100% (1:1), 400% (Max), 200%, 141% A5->A4, 70% A4->A5, 50%, 25% (Min) Copy Speed *1 33 cpm (A4 Plain Direct) Continuous Copying Capacity...
Page 872: Fax Specifications (Mf419X / Mf416Dw)
Depending on your locale or your telephone connection, you may be unable to perform data communication. In this case, contact your local authorized Canon dealer or the Canon help line. Based on ITU-T (ITU Telecommunication Standardization Sector) Standard Chart No. 1, JBIG standard mode.
Page 873: Scanner Specifications
Scanner Specifications 0UWX-0FE Type Color scanner Maximum Scan Size MF419x / MF418x Platen glass: up to 215.9 x 355.6 mm Feeder: up to 215.9 x 355.6 mm MF416dw / MF411dw Platen glass: up to 215.9 x 297.0 mm Feeder: up to 215.9 x 355.6 mm...
Page 874: Printer Specifications
Printer Specifications 0UWX-0FF Printing Method Indirect electrostatic system (On-demand fixing) Paper Capacity MF419x / MF418x Multi-purpose tray: Approx. 50 sheets Paper drawer: Approx. 500 sheets Cassette Feeding Module-U1 (optional): Approx. 500 sheets MF416dw / MF411dw Multi-purpose tray: Approx. 50 sheets Paper drawer: Approx.
Page 875: Specifications For E-Mail Sending/I-Faxes Sending And Receiving
Appendix Specifications for E-Mail Sending/I-Faxes Sending and Receiving 0UWX-0FH Communication Protocol SMTP, POP3 Data Format E-mail PDF, PDF (Compact), PDF (Compact/OCR), PDF (OCR), JPEG, TIFF I-Fax TIFF Resolution E-mail JPEG: 300 dpi TIFF: 300 dpi (MMR Compression) PDF/PDF (OCR) (Black and White): 300 dpi (MMR Compression) PDF/PDF (OCR) (Color): 200 dpi (JPEG Compression) PDF (Compact)/PDF (Compact/OCR): Text 300 dpi, Background 150 dpi I-Fax...
Page 876: Specifications For Scanning To Shared Folders/Ftp Server
Appendix Specifications for Scanning to Shared Folders/FTP Server 0UWX-0FJ Communication Protocol SMB (TCP/IP), FTP Data Format PDF, PDF (Compact), PDF (Compact/OCR), PDF (OCR), JPEG, TIFF Resolution JPEG: 300 dpi TIFF: 300 dpi (MMR Compression) PDF/PDF (OCR) (Black and White): 300 dpi (MMR Compression) PDF/PDF (OCR) (Color): 200 dpi (JPEG Compression) PDF (Compact)/PDF (Compact/OCR): Text 300 dpi, Background 150 dpi System Environment...
Page 877: Consumables
0UWX-0FK The following is a guide to the estimated replacement time for the consumables used in this machine. Purchase consumables at your local authorized Canon dealer. Observe safety and health precautions when storing and handling consumables ( Consumables(P. 10) ).
Page 878: Optional Items
0UWX-0FL The functionality of the machine can be fully utilized by using the optional items described below. Optional items can be purchased from the retail outlet where you purchased the machine or from your local Canon dealer. Paper Feeder(P. 869) TELEPHONE 6 KIT (MF419x / MF416dw)(P.
Page 879 Weight Approx. 4.1 kg TELEPHONE 6 KIT (MF419x / MF416dw) This is a handset that can be connected to the machine. Use the handset when you use the machine as a telephone. Also, use the handset when you send or receive faxes manually.
Page 880 Obtaining a License Key You can obtain a license key by using a web browser. Access the License Management System ( http:// www.canon.com/lms/license ) and follow the procedure. As a part of the procedure, you are required to enter the following numbers.
Page 881 Appendix Enter the license key using the numeric keys, and tap <Register>. ➠ Registration starts. Wait until the <Installation complete. Effective after the main power is turned OFF and ON.> message is displayed. ● If the <Registering... Do not turn the main power OFF.> message is displayed, enable the functions that are required to activate the option and register the license key again.
Page 882: Manuals Included With The Machine
Appendix Manuals Included with the Machine 0UWX-0FR The manuals listed below are included with the machine. Refer to them as necessary. Getting Started Read this manual first. It describes basic setup procedures, from removing the packing materials to setting up the machine. Wireless LAN Setting Guide This manual describes the procedure for connecting the machine to a wireless LAN router, it also contains information for troubleshooting when configuring...
Page 883: Using E-Manual
The DVD-ROM provided for this product may include manuals in PDF format. If you do not have access to Adobe Reader to view the manuals in PDF format, try other programs such as PDF Preview developed by Vivid Document Imaging Technologies. About the latest e-Manual ● For the latest e-Manual, see the Canon website: http://www.canon.com/...
Page 884: Installing E-Manual
Appendix Installing e-Manual 0UWX-0FU Install the e-Manual on your computer by using the provided DVD-ROM that comes with the machine. Insert the provided DVD-ROM into the drive on the computer. ● Select a language and click [OK] if you are prompted to do so. Click [Custom Installation].
Page 885 Appendix ● Select [USB Connection], even if connected using a network. Clear all the check boxes except for [Manuals], and click [Install]. Read the License Agreement and click [Yes] to agree. Select a language and click [NEXT]. Click [Install]. ● If you want to change the installation location, click [Browse] and specify the desired location.
Page 886 Appendix ➠ The installation begins. ● Wait a moment. This process may take some time. Click [Exit]. Click [Next] [Exit].
Page 887 Appendix Viewing the e-Manual Double-click the shortcut icon of the e-Manual on the desktop. If a security warning message appears ● Click [Allow blocked content]. TIPS for Viewing the e-Manual Directly from the provided DVD-ROM...
Page 888 Appendix Insert the provided DVD-ROM into the drive on the computer. ● Select a language and click [OK] if you are prompted to do so. ● If the [Software Programs/Manuals Setup] screen is not displayed, see Displaying the [Software Programs/Manuals Setup] Screen(P. 893) . ●...
Page 889: Uninstalling E-Manual
Appendix Uninstalling e-Manual 0UWX-0FW You can remove the e-Manual from the computer to restore the computer to the same state it was in before the e- Manual was installed. Insert the provided DVD-ROM into the drive on the computer. ● Select a language and click [OK] if you are prompted to do so.
Page 890 Appendix Click [Uninstall]. ➠ Uninstall begins. ● Wait a moment. This process may take some time. Click [Exit]. Click [Back] [Exit].
Page 891 Appendix...
Page 892: Screen Layout Of E-Manual
The e-Manual is divided into different screens, and the content of each screen varies. Top Page Appears when e-Manual is started. Canon Click to return to the top page. [Contents] tab/[Search] tab Click to toggle the display between the table of contents and search.
Page 893 Appendix [Top] Click to return to the top page. [Site map] Click to display all the e-Manual topics. [Help] Click to display information on how to view the e-Manual, how to perform a search, and other information. [Print] Click to print the displayed content. Feature Highlights Provides a variety of practical examples of ways to use the machine.
Page 894 Appendix Click to display the detailed information. Click again to close the window. Click to display the corresponding topic page. Topic Page Contains information about how to configure and use the machine.
Page 895 Appendix [Contents] The chapter icons and titles are displayed. [Expand All]/[Collapse All] Click [Expand All] to display all of the subsections of all topics. Click [Collapse All] to close all of the subsections of all the topics. Chapter icons Click a chapter icon to navigate to the top of the corresponding chapter. Topic page Displays the topics of the selected chapter.
Page 896 Appendix Click to jump to the corresponding page. To return to the previous page, click "Back" on your Web browser. Click to display the hidden detailed descriptions. Click again to close the detailed descriptions. Search Tab Contains a text box to perform a search and find the page you are looking for. [Enter keyword(s) here] Enter a keyword or keywords and click to display the search results in the search result list (...
Page 897 Appendix Site Map Displays the table of contents for the e-Manual. Chapter icons Click to jump to the topic of the selected chapter. Title (Topic) Displays titles and topics. Click a title or topic to jump to the page. Click to return to the page top. Click to go to the previous or next chapter.
Page 898: Viewing E-Manual
Computer Screens Used in This Manual Unless otherwise noted, displays used in the e-Manual are those for the MF419x. Depending on the operating system you are using, the appearance of the displays used in this manual may slightly differ from the actual displays.
Page 899: Manual Display Settings
Appendix Manual Display Settings 0UWX-0HY...
Page 900: Others
Appendix Others 0UWX-0H0 This section describes basic Windows operations and includes disclaimers, copyright information, and other information.
Page 901: Basic Windows Operations
Appendix Basic Windows Operations 0UWX-0H1 Displaying the Printer Folder(P. 892) Enabling [Network discovery](P. 892) Displaying Shared Printers in the Print Server(P. 893) Displaying the [Software Programs/Manuals Setup] Screen(P. 893) Printing a Test Page in Windows(P. 894) Checking the Bit Architecture(P. 895) Checking the Computer Name(P.
Page 902 Appendix ◼ Displaying Shared Printers in the Print Server Open Windows Explorer. Windows Vista/7/Server 2003/Server 2008 [Start] select [All Programs] or [Programs] [Accessories] [Windows Explorer]. Windows 8/Server 2012 Right-click the lower-left corner of the screen select [File Explorer]. Windows 8.1/Server 2012 R2 Right-click [Start] select [File Explorer].
Page 903 Appendix Windows Server 2003 [Start] [Run] enter "D:\MInst.exe" click [OK] ◼ Printing a Test Page in Windows You can check whether the printer driver is operational by printing a test page in Windows. Load A4 size paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P.
Page 904 Appendix ➠ The test page is printed. ◼ Checking the Bit Architecture If you are not sure whether your computer is running 32-bit or 64-bit Windows follow the procedure below. Display [Control Panel]. Windows Vista/7/Server 2008 [Start] select [Control Panel]. Windows 8/Server 2012 Right-click the lower-left corner of the screen select [Control Panel].
Page 905 Appendix Windows Vista/7/Server 2008 [Start] select [Control Panel]. Windows 8/Server 2012 Right-click the lower-left corner of the screen select [Control Panel]. Windows 8.1/Server 2012 R2 Right-click [Start] select [Control Panel] Display [System]. Windows Vista/7/8/Server 2008 R2/Server 2012 Click [System and Maintenance] or [System and Security] [System].
Page 906 Appendix ◼ Checking the Printer Port Open the printer folder. Displaying the Printer Folder(P. 892) Right-click the printer driver icon for this machine and click [Printer properties] or [Properties]. In the [Ports] tab, check that the port is selected correctly.
Page 907 ● If [Description] for the selected port is [Canon MFNP Port], and the machine and the computer are on the same subnet, then the connection will be maintained. You do not need to add a new port. If it is [Standard TCP/IP Port], you need to add a new port.
Page 908 Appendix ◼ Checking the SSID to Which Your Computer Is Connected If your computer is connected to a wireless LAN network, click , or in the system tray to display the SSID of the connected wireless LAN router.
Page 909: For Mac Os Users
Your machine may have not come with a driver for Mac OS depending on when you purchased the machine. The drivers are uploaded to the Canon website when they become needed. Check the operating system of your computer and download the appropriate driver from the Canon website. For the driver installation procedure and how to operate the driver, see the "Canon MF Printer Driver Guide."...
Page 910: Notice
Appendix Notice 0UWX-0H3 ◼ Third Party Services and Software Third Party Software ◼ EMC requirements of EC Directive This equipment conforms with the essential EMC requirements of EC Directive. We declare that this product conforms with the EMC requirements of EC Directive at nominal mains input 230 V, 50 Hz although the rated input of the product is 220 to 240 V, 50/60 Hz.
Page 911 EEE. Your cooperation in the correct disposal of this product will contribute to the effective usage of natural resources. For more information about the recycling of this product, please contact your local city office, waste authority, approved scheme or your household waste disposal service or visit www.canon-europe.com/weee, or www.canon- europe.com/battery. ◼...
Page 912 The information in this document is subject to change without notice. ● CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.
Page 913 Appendix Adobe, PostScript, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Copyright © 2007 -08 Adobe Systems Incorporated. All rights reserved. Protected by U.S. Patents 5,737,599; 5,781,785; 5,819,301; 5,929,866; 5,943,063; 6,073,148; 6,515,763; 6,639,593; 6,754,382;...
Page 914 Appendix All instances of the name PostScript in the text are references to the PostScript language as defined by Adobe Systems Incorporated unless otherwise stated. The name PostScript also is used as a product trademark for Adobe Systems' implementation of the PostScript language interpreter. Except as otherwise stated, any reference to a "PostScript printing device,"...
Page 915: Office Locations
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON MARKETING JAPAN INC. 16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan CANON U.S.A., INC. One Canon Park, Melville, NY 11747, U.S.A. CANON EUROPA N.V. Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands CANON CHINA CO. LTD.
Page 916 SIL OPEN FONT LICENSE This Font Software is licensed under the SIL Open Font License, Version 1.1. This license is copied below, and is also available with a FAQ at: http://scripts.sil.org/OFL ----------------------------------------------------------- SIL OPEN FONT LICENSE Version 1.1 - 26 February 2007 ----------------------------------------------------------- PREAMBLE The goals of the Open Font License (OFL) are to stimulate worldwide...
Page 917 SIL OPEN FONT LICENSE 1) Neither the Font Software nor any of its individual components, in Original or Modified Versions, may be sold by itself. 2) Original or Modified Versions of the Font Software may be bundled, redistributed and/or sold with any software, provided that each copy contains the above copyright notice and this license.

This manual is also suitable for:

Mf418x Mf416dw Mf411dw

Canon MF419x User Manual

Important Safety Instructions

Installation

Power Supply

Handling

Maintenance and Inspections

Consumables

Basic Operations

Parts and Their Functions

Using the Display

Entering Text

Logging on to the Machine

Placing Documents

Loading Paper

Registering in the Address Book

Adjusting the Volume

Entering Sleep Mode

Setting Auto Shutdown Time

Copying

Basic Copy Operations

Canceling Copies

Checking the Copying Status and Log

Various Copy Settings

Configuring Copy Settings to Your Needs

Faxing

Configuring Initial Settings for Fax Functions (Mf419X / Mf416Dw)

Sending Faxes (Mf419X / Mf416Dw)

Receiving Faxes (Mf419X / Mf416Dw)

Sending and Receiving Faxes According to Your Purposes (Mf419X / Mf416Dw)

Checking Status and Log for Sent and Received Documents

Sending Faxes from Your Computer (PC Fax) (Mf419X / Mf416Dw)

Using Internet Fax (I-Fax)

Using the Machine as a Printer

Printing from a Computer

Printing from USB Memory (Memory Media Print)

Using the Machine as a Scanner

Preparing to Use the Machine as a Scanner

Scanning from the Machine

Scanning from a Computer

Convenient Scanning with a Machine-Based Operation

Can be Used Conveniently with a Mobile Device

Connecting to a Mobile Device

Making the Best Use of the Machine by Utilizing Applications

Managing the Machine Remotely

Network

Connecting to a Network

Viewing Network Settings

Configuring the Machine for Printing or Faxing from a Computer

Configuring Scan Settings (E-Mail/I-Faxes/Shared Folders/Ftp Server)

Configuring the Machine for Your Network Environment

Security

Protecting the Machine from Unauthorized Access

Restricting the Machine's Functions

Implementing Robust Security Features

Using Remote UI

Starting Remote UI

Remote UI Screens

Managing Documents and Checking the Machine Status

Setting up Menu Options from Remote UI

Saving/Loading Settings Data

Registering Destinations in the Address Book from Remote UI

Setting Menu List

Network Settings

Preferences

Timer Settings

Common Settings

Copy Settings

Fax Settings (Mf419X / Mf416Dw)

Scan Settings

Memory Media Print Settings

Printer Settings

Adjustment/Maintenance

System Management Settings

Quick Links

Related Manuals for Canon MF419x

Summary of Contents for Canon MF419x