Page 1 MFC-8440 MFC-8840D MFC-8840DN ®...
Page 2 ■ may serve as confirmation of the purchase date of your product should you lose your receipt; ■ may support an insurance claim by you in the event of product loss covered by insurance; and, ■ will help us notify you of enhancements to your product and special offers.
Page 3: Brother Numbers
Brother numbers IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: ■...
Page 4: Ordering Accessories And Supplies
Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to received faxed instructions and an index of fax back subjects.
Page 5: Usa And Canada
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE...
Page 6 Machine and/or improper or abnormal use, misuse, accompanying Consumable and Accessory neglect or accident (including but not Items at no charge to you for parts or labor. limited transporting this Product The decision as to whether to repair or...
Page 7 Your credit same piece of paper in which we (1) refer card will be charged up to the cost of a new to this Product and your bill of sale date, (2) Product only if: (i) you do not return your...
Page 8 LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Page 9: Safety Precautions
After you use the MFC, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the area shown in the illustration. To prevent injuries, be careful...
Page 10 Install equipment with a power cord near a socket/outlet that is easily accessible. ■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord. ■ Do not use a telephone in the vicinity of gas leak to report leak.
Page 11: Choosing A Location
Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95.5°F (10°-32.5°C).
Page 12: Quick Reference Guide
Start glass, press Fax Only , Manual , Fax/Tel and External Real Time Transmission TAD and then press You can send faxes in real time. If it is not illuminated in Storing numbers green, press Storing One-Touch Dial numbers Place the original face up in...
Page 13 Place the original face up in green, press the ADF. Place the original face up in Use the dial pad to enter the the ADF, or face down on number of copies you want the scanner glass. (up to 99).
Page 14: Table Of Contents
Installing MFC, external two-line tad and two-line telephone............1-21 Multi-line connections (PBX) ........1-22 If you are installing the MFC to work with a PBX ... 1-22 Custom features on your phone line......1-22 Paper ..................2-1 About paper ..............2-1 Type and size of paper ..........
Page 15 How to load paper............2-5 To load paper or other media in the paper tray ..2-5 To load paper or other media in the manual feed tray (For MFC-8440)..........2-7 To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8840D and MFC-8840DN)...
Page 16 ‘Distinctive Ring’ do? ........5-11 What does Brother’s ‘Distinctive Ring’ do? ..5-11 Do you have Voice Mail?........5-12 Before you choose the ring pattern to register ..5-12 Registering the Distinctive Ring pattern ....5-13 Turning off the Distinctive Ring ......5-13 Caller ID................
Page 17 Automatic transmission..........6-5 This is the easiest way to send a fax...... 6-5 Sending a fax at the end of a conversation ....6-5 Basic sending operations..........6-6 Sending faxes using multiple settings......6-6 Contrast ..............6-6 Fax Resolution............6-7 Manual and automatic fax Redial .......
Page 18 Temporary copy settings ........10-2 Making a single copy from the ADF......10-3 Making multiple copies from the ADF....... 10-3 Single or multiple copies using the scanner glass..10-4 Out of Memory message .......... 10-5 Using the copy keys (Temporary settings) ..... 10-6 Enlarge/Reduce............
Page 19 Using the MFC as a printer ..........11-1 Using the Brother MFC-8440, MFC-8840D or MFC-8840DN printer driver ......... 11-1 How to print your document..........11-2 Simultaneous printing and faxing........11-3 Two-sided printing (Duplex Printing)......11-3 Automatic Duplex Printing (For MFC-8840D and MFC-8840DN) ..........11-3 Manual Duplex Printing ........
Page 20 How to access the Scanner........13-2 Scanning a document into the PC ......13-3 Scanning a whole page ........13-3 PreScanning to crop a portion you want to scan..13-4 Settings in the Scanner window ....... 13-6 Image Type ............13-6 Resolution ............
Page 21 ® ScanSoft OmniPage OCR lets you convert image text into text you can edit ......13-22 You can Import items from other applications ..13-22 You can Export items in other formats....13-23 Exporting an image file ........13-23 ®...
Page 22 To access the Copy Configurations screen.... 14-15 Scanner settings............. 14-15 Number of copies ........... 14-15 Send a fax ..............14-16 To access the Send a fax Configurations screen ... 14-16 Scanner settings............. 14-16 PC-FAX Settings ............ 14-17 ® Using the Windows -Based Brother SmartUI Control Center ..............
Page 23 You can enter information in each field ....17-14 Sending a file as a PC-FAX using the Facsimile style ..........17-15 Redial ..............17-16 Sending a file as a PC-FAX using the Simple style ... 17-16 Setting up PC-FAX receiving ® (Windows 98/98SE/Me/2000 Professional and ®...
Page 24 (Windows 98/98SE/Me/2000 Professional and XP only) ................19-1 Network License ............19-1 Registering your PC with the MFC ......19-1 Using the Scan key............19-4 Scan to E-mail (PC)..........19-4 Scan to E-mail (E-mail server)........19-5 Scan to Image ............19-6 Scan to OCR ............
Page 25 Troubleshooting and routine maintenance ..... 22-1 Troubleshooting ............. 22-1 Error messages ............22-1 Original jams............. 22-4 Original is jammed in the top of the ADF unit..22-4 Original is jammed inside the ADF unit....22-5 Paper jams..............22-6 Paper is jammed in the duplex tray (For MFC-8840D and MFC-8840DN) .....
Page 26 Installing the optional memory board......23-2 Network (LAN) board............23-4 Before starting installation ........23-5 Step 1: Hardware installation........23-5 Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network ..............23-8 LED ..............23-8 TEST SWITCH .............
Page 27: Introduction
MFC-8440, MFC-8840D or MFC-8840DN is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by taking a few minutes to read this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents.
Page 28: Fax Test Sheet And Product Registration (Usa Only)
Fax Test Sheet and Product Registration (USA only) After setting your Station ID, please fill in the Test Sheet included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly.
Page 29: Mfc Part Names And Operations
ADF Document Support Extension Place the original here to use the ADF unit. ADF Document Output Support Flap Unfold to prevent the scanned pages from sliding off the MFC. Document Cover Open to place the original on the scanner glass.
Page 30: Back View
Plug the line cord supplied with the MFC into here. USB Interface Connector Connect the USB Cable here. Parallel Interface Connector Connect the Parallel Cable here. External Telephone Line Jack Plug in the modular plug on the external telephone line here. INTRODUCTION 1 - 4...
Page 31 No. Name Description Document Guidelines Use to center the original on the scanner glass. Glass Strip This is used to scan the original when using the ADF. Scanner Lock Lever Use to lock/unlock the scanner when relocating the MFC. Document Cover Open to place the original on the scanner glass.
Page 32: Control Panel Overview
Control panel overview MFC-8440, MFC-8840D and MFC-8840DN have similar control panel keys. INTRODUCTION 1 - 6...
Page 33 These 20 keys give you instant (LCD) access to 40 previously stored dial Displays messages on the screen to numbers. help you to set up and use your Print keys: MFC. Secure Lets you print out data saved in memory by entering your four-digit password.
Page 34 Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing and a three-digit number. Redial/Pause Redials the last number you called. It also inserts a pause in auto dial numbers. INTRODUCTION 1 - 8...
Page 35 MFC. Press to scroll through the menus and options. Clear/Back Also, you can use these keys to do Deletes entered data or lets you exit a numerial search for the names of the menu by pressing repeatedly. stored numbers in fax mode.
Page 36 Sort Lets you sort multiple copies using the ADF. N in 1 (For MFC-8440) N in 1 lets you copy 2 or 4 pages onto one page. Duplex/N in 1 (For MFC-8840D and MFC-8840DN) You can choose Duplex to copy on both sides of the paper or N in 1 to copy 2 or 4 pages onto one page.
Page 37: Status Led Indications
Status LED indications The Status LED (Light Emitting Diode) will flash and change color depending on the MFC status. The LED indications shown in the table below are used in the illustrations in this chapter. LED status LED is off.
Page 38 Check the LCD message. (See Troubleshooting on page 22-1.) Out of memory Memory is full. (See Error messages on page 22-1.) When the power switch is off or the MFC is in Sleep mode, the LED is off. INTRODUCTION 1 - 12...
Page 39: About Fax Machines
Custom features Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new MFC, there is a strong possibility that Voice Mail and the MFC may conflict with each other while receiving incoming calls.
Page 40: Fax Tones And Handshake
A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows Receiving . If your MFC is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your MFC will continue to send the “chirps”...
Page 41: Ecm (Error Correction Mode)
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, if resends the pages of the fax that had an error.
Page 42: Connecting An External Telephone Answering Device (Tad)
TAD answers all calls and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
Page 43 Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service). 1 - 17 INTRODUCTION...
Page 44: Connections
Connections The external TAD must be plugged into the back of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). Plug the telephone line cord from the wall jack into the back of the MFC, in the jack labeled LINE.
Page 45: Special Line Considerations
The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll-over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers;...
Page 46: Converting Telephone Wall Outlets
RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triple adapter.
Page 47: Installing Mfc, External Two-Line Tad And Two-Line Telephone
(TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps.
Page 48: Multi-Line Connections (Pbx)
(Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the Receive Mode set to FAX Only to receive faxes any time of the day or night.
Page 49: Paper
Paper About paper Type and size of paper The MFC loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional lower tray. Tray Type Model name Paper tray (Tray #1) MFC-8440, MFC-8840D and MFC-8840DN Manual feed tray...
Page 50: Choosing Acceptable Paper
■ Use paper with a moisture content of approximately 5%. Caution Do not use ink jet paper. It may cause a paper jam and damage your MFC. The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-8440, MFC-8840D and MFC-8840DN.
Page 51: Paper Capacity Of The Paper Trays
Paper capacity of the paper trays Paper size Number of sheets Multi-purpose tray Width: 69.8 to 220 mm 50 sheets (MP tray) (2.75 to 8.66 in.) (80 g/m or 20 lb) (MFC-8840D and Height: 116 to 406.4 mm MFC-8840DN) (4.57 to 16.0 in.) Manual feed tray Width: 69.8 to 220 mm...
Page 52: Paper Specifications For Each Paper Tray
(2.75 to 8.66 in.) Height: 116 to 406.4 mm (4.57 to 16.0 in.) Paper tray A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, A6, B6 (ISO) Optional A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, Lower Tray...
Page 53: How To Load Paper
How to load paper To load paper or other media in the paper tray Pull the paper tray completely out of the MFC. While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.
Page 54 Check that the paper is flat in the tray, below the maximum paper mark, and that the paper guide is flush against the paper stack. Up to here. Put the paper tray firmly back in the MFC and unfold the support flap before you use the MFC. Support Flap with Extension...
Page 55: To Load Paper Or Other Media In The Manual Feed Tray (For Mfc-8440)
■ Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. ■...
Page 56: To Load Paper Or Other Media In The Multi-Purpose Tray (Mp Tray) (For Mfc-8840D And Mfc-8840Dn)
Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.
Page 57 You can place up to 3 envelopes or up to 50 sheets of 80 g/m or 20 lb paper in the MP tray. While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following: ■...
Page 58: To Use Automatic Duplexing For Fax, Copy And Print Operations (For Mfc-8840D And Mfc-8840Dn)
(For MFC-8840D and MFC-8840DN) If you want to print on both sides of the paper using the Duplex feature for fax, copy or print, you will need to set the Paper Adjustment Lever to the size of paper you are using.
Page 59: On-Screen Programming
Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Page 60: Navigation Keys
(Only for MFC-8840DN or if the optional LAN board (NC-9100h) is installed.) —OR— Press for Initial Setup menu —OR— You can scroll more quickly through each menu level by pressing the arrow for the direction you want: ON-SCREEN PROGRAMMING 3 - 2...
Page 61 Press to scroll to your next menu selection. Press When you finish setting an option, the LCD shows Accepted . to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option with “ ”.
Page 62 (This menu only Letter appears if you Legal have the Executive optional tray #2) Sets the size of paper 2.Tray #2 in paper tray#2. (option) Letter Legal Executive The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 4...
Page 63 #2, see page 3-15.) — Adjusts the contrast of 4-12 7.LCD the LCD. Contrast (MFC-8440) 8.LCD Contrast (MFC-8840D/ 8840DN) 9.LCD Contrast (With optional tray The default settings are shown in Bold with . 3 - 5 ON-SCREEN PROGRAMMING...
Page 64 (In Fax mode Light of faxes you send. only) Dark Sets the default 2.Fax Standard resolution for Resolution Fine outgoing faxes. S. Fine Photo The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 6...
Page 65 Dial can dial by pressing one key (and Start). — Stores Speed-Dial 2.Speed-Dial numbers, so you can dial by pressing only a few keys (and Start). The default settings are shown in Bold with . 3 - 7 ON-SCREEN PROGRAMMING...
Page 66 4.Print Fax stored in the memory. — — Checks which jobs 6-11 6.Remaining are in the memory or Jobs cancels a delayed fax or polling job. The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 8...
Page 67 Photo type of original. Auto — Adjusts the contrast 10-16 2.Contrast for copies. — Selects the 11-17 4.Printer 1.Emulation Auto Emulation mode. HP LaserJet BR-Script 3 The default settings are shown in Bold with . 3 - 9 ON-SCREEN PROGRAMMING...
Page 68 4.Tone/Pulse Tone mode. (Canada Only) Pulse — Allows you to change 5.Local English the LCD Language Quick Language French for your country. Setup (Canada Only) Guide The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 10...
Page 69 If your machine is MFC-8840DN or you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. Main Menu Submenu Menu Options Descriptions Page Selections You can choose the 6.LAN 1.Setup 1.BOOT Method Auto...
Page 70 [000-255] CD-ROM. Enter the mail box 4.Mailbox (up to 20 name. Name characters) Enter the password 5.Mailbox Pwd Password:** to login to the POP3 **** server. The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 12...
Page 71 Relays a document 5.Setup Relay 1.Rly to another fax Broadcast machine. Registers the 2.Relay RelayXX: Domain name. Domain Prints the Relay 3.Relay Broadcast Report. Report The default settings are shown in Bold with . 3 - 13 ON-SCREEN PROGRAMMING...
Page 72 100B-FD 100B-HD 10B-FD 10B-HD Sets the time zone 7.Time Zone GMT-XX:XX for your country. Selects the file type. 7.Scan to 1.Color Email JPEG 2.B/W TIFF The default settings are shown in Bold with . ON-SCREEN PROGRAMMING 3 - 14...
Page 73 If you have the optional paper tray, the LCD displays these Menu Menu options. ( (For MFC-8440 with the optional paper tray #2) Main Menu Submenu Menu Options Descriptions Page Selections — Select the tray that 4-11 1.General 7.Tray Tray#1 Only...
Page 74: Getting Started
Initial Setup Setting the Date and Time Your MFC displays the date and time and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected.
Page 75: Setting The Station Id
Setting the Station ID You should store your name or company name and fax number and telephone number to be printed on all fax pages that you send. Menu Press 03.Station ID Enter your fax number (up to 20 digits).
Page 76: Entering Text
. The letter above the cursor will be deleted. Re-enter the correct character. Repeating letters If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right before you press the key again.
Page 77: Special Characters And Symbols
individual.
Page 78: General Setup
Copy and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy or Scan operation before it returns to Fax mode. If you select Off, the MFC stays in the mode you used last.
Page 79: Setting The Paper Size
A5, A6, B5 and B6 and three sizes of paper for printing faxes: A4, letter and legal. When you change the size of paper in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax or reduced copy on the page.
Page 80 A4 , Letter , Legal , Executive , A5 , A6 , B5 and B6 . Press Stop/Exit Press ■ If you are using the optional paper tray, paper size A6 is not available. ■ Menu If you select Transparency in , you can only select A4 , Letter or Legal .
Page 81: Setting The Ring Volume
Setting the Beeper Volume You can change the beeper volume. The default (factory) setting is Med . When the beeper is on, the MFC beeps every time you press a key or make a mistake and after a fax is sent or received.
Page 82: Setting The Speaker Volume
You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct day and time in the Date/Time setting.
Page 83: Sleep Time
PC data, or makes a copy. The factory setting is 05 minutes. While the MFC is in sleep mode, you will see Sleep on the LCD. If you try to print or copy in sleep mode, there will be a short delay while the fuser warms up to working temperature.
Page 84: Setting The Tray Use For Copy Mode
The default setting of Auto allows your MFC to choose the optional Tray #2 or the MP tray when paper is out in Tray #1 or when the size of the original will fit best on the paper in Tray #2.
Page 85: Setting The Tray Use For Fax Mode
If your MFC doesn’t have the optional tray #2, you can skip this setting. The default setting of Auto allows your MFC to choose the optional Tray #2 if Tray #1 is out of paper or if incoming faxes will fit best on the paper in Tray #2.
Page 86: Setup Receive
5-4.) with Distinctive Ring) * In Fax/Tel mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, keep the Ring Delay set to four rings. The MP tray is not available with Fax Receive.
Page 87: To Select Or Change Your Receive Mode
Dial & Start Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax Only or Fax/Tel mode. If you have extension phones on the same line as the MFC or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.
Page 88: Setting The F/T Ring Time (Fax/Tel Mode Only)
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.
Page 89: Easy Receive
MFC. (See Operation from extension telephones on page 5-7.) If this feature is set to On , but your MFC doesn’t connect a fax call when you lift a extension or external phone handset, press...
Page 90: Printing A Reduced Incoming Fax (Auto Reduction)
(Auto Reduction) If you choose On , the MFC automatically reduces an incoming fax to fit on one page of letter, legal or A4 size paper, regardless of the paper size of the original. The MFC calculates the reduction ratio by...
Page 91: Setting The Print Density
Setting the Print Density You can adjust print density, making your printed pages darker or lighter. If it is not illuminated in green, press Menu Press 21.Setup Receive 6.Print Density Press to make the print darker. —OR— Select & Set Press to make the print lighter.
Page 92: Advanced Receiving Operations
F/T Ring Time and then press between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the MFC by pressing SETUP RECEIVE 5 - 7...
Page 93: Using A Cordless External Handset
Using a cordless external handset If your cordless telephone is connected to the EXT. jack of the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first,...
Page 94: Polling
Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your MFC to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.
Page 95: Setting Up Sequential Polling Receive
Setting Duplex printing for Fax mode (For MFC-8840D and MFC-8840DN) If you set Duplex to On for fax receive, the MFC prints received faxes on both sides of the paper. You can use three sizes of paper for this function - letter, legal and...
Page 96: Telephone Services
Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your MFC.
Page 97: Do You Have Voice Mail
Do you have Voice Mail? If you have Voice Mail on the phone line that you will install your new MFC on, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls. However, the...
Page 98: Registering The Distinctive Ring Pattern
The MFC will only answer calls to its registered number. ■ The first two rings are silent on the MFC. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.) ■...
Page 99: Caller Id
LCD, the name or telephone number of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.
Page 100: Viewing Caller Id List
Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.
Page 101: Setup Send
Faxing from the scanner glass on page 6-3.) ■ Make sure originals written with ink are completely dry. ■ The originals to be faxed must be from 5.8 to 8.5 inches wide and 5.8 to 14 inches long. 6 - 1 SETUP SEND...
Page 102: Faxing From The Adf
Fan the pages well and stagger them at an angle. Make sure you put the originals face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your originals.
Page 103: Faxing From The Scanner Glass
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The originals can be up to letter, A4 or legal size (8.5 inches Stop/Exit to 14 inches). To cancel, press If it is not illuminated in green, press ).
Page 104: Faxing Legal Size Originals From The Scanner Glass
Faxing legal size originals from the scanner glass When originals are legal size, you need to set the Glass Fax Size to Legal . If you do not, the bottom portion of the faxes will be missing. If it is not illuminated in green, press...
Page 105: Automatic Transmission
If you are using the scanner glass, press Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up. Ask the other party to wait for fax tones (beeps) and then to...
Page 106: Basic Sending Operations
Contrast If your original is very light or very dark, you may want to set the contrast. Use Light to make the fax darker. Use Dark to make the fax lighter.
Page 107: Fax Resolution
The MFC starts scanning and returns to Step 7. (Repeat Step 7 and 8 for each additional page). Fax Resolution When you have an original in the ADF or on the scanner glass you Resolution can use the key to change the setting temporarily (for this fax only).
Page 108: Manual And Automatic Fax Redial
If you are sending a fax manually and the line is busy, press Redial/Pause Start , and then press to try again. If you want to make a second call to the last number dialed, you can save time by Redial/Pause Start pressing Redial/Pause only works if you dialed from the control panel.
Page 109: Dual Access
Press to send the fax. The MFC starts scanning the first page and the LCD shows the job number (#XXX) of the fax. You can repeat Steps 1 to 3 for the next fax. —OR— If you are using the scanner glass, go to Step 5.
Page 110: Real Time Transmission
Real Time Transmission When you are sending a fax, the MFC will scan the originals into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the original in real time (even if Real Time TX is set to Off ).
Page 111: Checking Job Status
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) Menu Press 26.Remaining Jobs ▲ #001 12:34 BROTHER If you have more than one job...
Page 112: Advanced Sending Operations
If you’re dialing manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending. (See Setting the Station ID on page 4-2.) If you have Menu Cover Page set to ON ( ), the number of pages is left blank.
Page 113: Composing Your Own Comments
& Set Use the dial pad to enter your customized comment. Press (See Entering text on page 4-3.) Press if you want to choose more settings and the LCD will return to the Setup Send menu — — Press to exit.
Page 114: Cover Page For The Next Fax Only
This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-2.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the number of pages in your original.
Page 115: Send A Cover Page For All Faxes
(See Setting the Station ID on page 4-2.) You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.
Page 116: Broadcasting
Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialed numbers. If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 390 different numbers. However, the available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.
Page 117 Enter the next number. (Example: Speed-Dial number) When the LCD displays the fax number of the other party, press Enter another fax number. (Example: Manual dialing using the dial pad.) Start Press If you are using the scanner glass, go to Step 8.
Page 118: Overseas Mode
Overseas Mode. After you send a fax using this feature, the feature will turn itself off. If it is not illuminated in green, press ). Place the original face up in the ADF, or face down on the scanner glass. Menu Press 22.Setup Send 9.Overseas Mode...
Page 119: Delayed Fax
Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 3. Press to accept it, or enter another time for the faxes to be sent.
Page 120: Delayed Batch Transmission
All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Page 121: Setting Up Polled Transmission
5. Start Press . The MFC starts scanning the document. If you place the original in the ADF, wait for the fax to be polled. —OR— If you are using the scanner glass, go to Step 7. Start...
Page 122: Memory Security
However, any pre-scheduled Delayed Faxes will be sent when you turn Memory Security On, so they won't be lost. If Fax Storage is On before you turn Memory Security On , then Fax Forwarding and Remote Retrieval will continue to work.
Page 123: Turning Memory Security On
Enter the registered 4-digit password. Press The MFC goes offline and the LCD shows Secure Mode . If there is a power failure, the data in the memory will remain for up to 4 days. Turning Memory Security off Menu...
Page 124: Auto Dial Numbers And Dialing Options
Storing numbers for easy dialing You can set up your MFC to do three types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost.
Page 125: Storing Speed-Dial Numbers
Enter a number (up to 20 digits). Press ■ If you want to enter a pause in the dialing sequence (for example, to access Redial/Pause an outside line), press as you are entering the digits. Redial/Pause Each key press of enters a 3.5 second pause when the...
Page 126: Changing One-Touch And Speed-Dial Numbers
If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following:...
Page 127: Setting Up Groups For Broadcasting
Speed-Dial number. Then, you can combine them into a Group, Each Group uses up a One-Touch key or a Speed-Dial location. Finally, you can have up to six small Groups, or you can assign up to 339 numbers to one large Group.
Page 128: Dialing Options
(See Storing One-Touch Dial numbers on page 7-1 and see Storing Speed-Dial numbers on page 7-2.) If it is not illuminated in green, press ). Place the original face up in the ADF, or face down on the scanner glass. Search/Speed Dial Press Press To search alphabetically through the names that are stored, enter the first letter of the name you’re looking for and press...
Page 129: Speed-Dialing
Speed-Dialing If it is not illuminated in green, press ). Place the original face up in the ADF, or face down on the scanner glass. Search/Speed Dial Press , #, and then the three-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-2.)
Page 130: Access Codes And Credit Card Numbers
One-Touch key and then press using the dialing pad. If you must wait for another dial tone or signal at any point in the dialing sequence, store a pause there in the number by pressing Redial/Pause . Each key press adds a 3.5-second delay.
Page 131: Pause
Tone or Pulse (Canada only) If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.
Page 132: Remote Fax Options
Fax Storage is set to On automatically. Programming a Fax Forwarding number When Fax Forwarding is set to On , your MFC stores the received fax in the memory. Then it dials the fax number you’ve programmed and forwards the fax message.
Page 133: Programming Your Pager Number
Enter your pager phone number followed by # # (up to 20 digits). Press Do not include the area code if it is the same as that of your MFC. 1 8 0 0 5 5 5 1 2 1 2 # #...
Page 134: Setting Fax Storage
Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval operations. The LCD will show when you have a fax stored in memory.
Page 135: Setting Your Remote Access Code
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (---...
Page 136: Remote Retrieval
Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone.
Page 137: Remote Commands
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.
Page 138: Retrieving Fax Messages
). If you hear one long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by (up to 20 digits).
Page 139: Printing Reports
(OK). If you select On or On+Image , the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting On+Image or Off+Image will print a section of the fax’s first page...
Page 140: Setting The Fax Activity Report Interval
You can set the MFC to print activity reports at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the Steps on the next page.
Page 141: Printing Reports
To print a report Menu Press Press to select the report you want. Press —OR— Enter the number of the report you want to print. For example, press to print the Help List. Start Press 9 - 3 PRINTING REPORTS...
Page 142: Making Copies
Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode (Copy) Before making copies, make sure that is illuminated (Copy) in green. If it is not, press to enter Copy mode.
Page 143: Temporary Copy Settings
(For MFC-8840D and MFC-8840DN). These settings are temporary, and the MFC returns to Fax mode 1 minute after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass within that time. However, if you have set the...
Page 144: Making A Single Copy From The Adf
Making multiple copies from the ADF (Copy) Press to illuminate it in green. Insert the original face up in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Start Press Sort To sort the copies, press the key.
Page 145: Single Or Multiple Copies Using The Scanner Glass
Single or multiple copies using the scanner glass You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Temporary Copy keys to choose more settings. (See Using the copy keys (Temporary settings) on page 10-6.)
Page 146: Out Of Memory Message
To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 8-3.) —OR— Print the faxes that are in the memory. (See Printing a fax from the memory on page 5-5.) When you get an Out Of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.
Page 147: Using The Copy Keys (Temporary Settings)
Using the copy keys (Temporary settings) When you want to change the settings only for the next copy, use the Temporary Copy Keys. Temporary Copy keys You can use different combinations. The large LCD shows your current Copy mode settings.
Page 148: Enlarge/Reduce
Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the MFC to calculate the reduction ratio that fits the size of your paper. Custom allows you to enter a ratio from 25% to 400%. Enlarge/Reduce Press 100% 104% (EXE →...
Page 149: Quality (Type Of Original)
Quality (type of original) You can select the Quality for your type of original. The default setting is Auto , which is used for originals that contain both text and photographs. Text is used for originals containing only text. Photo is used for copying photographs.
Page 150: Sorting Copies Using The Adf
Sorting copies using the ADF If you want to sort multiple copies, use the ADF. Pages will be printed in the order 123, 123, 123, and so on. Copy Press ) to illuminate it in green. Place the original face up in the ADF.
Page 151: Tray Select
You can change the tray use only for the next copy. (Copy) Press to illuminate it in green. Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Tray Select...
Page 152: Duplex/N In 1
Duplex/N in 1 ‘Duplex’ prints on both sides of the paper. Temporary Level 1 Level 2 Option original Finished Layout Press — N in 1 2 in 1 (P) Duplex/N in 1 (MFC-8840D/ 2 in 1 (L) 8840DN) N in 1...
Page 153: Duplex/N In 1 Copy
Duplex/N in 1 copy N in 1 copy You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to A4 , Letter or Legal . (Copy) Press to illuminate it in green. Place the original face up in the ADF, or face down on the scanner glass.
Page 154: Poster
Duplex (2 in 1) and Duplex (4 in 1) (For MFC-8840D and MFC-8840DN) on page 10-15.) For 2 in 1(P) , 2 in 1(L) , 4 in 1 ( P ) or 4 in 1 ( L ), you can not use the Enlarge/Reduce setting.
Page 155 If you placed the original in the ADF, the MFC starts printing. —OR— If you placed the original on the scanner glass, go to Step 7. Place the next original on the scanner glass. Select and press or press to copy next page.
Page 156: (For Mfc-8840D And Mfc-8840Dn)
If you placed the original in the ADF, the MFC starts printing. —OR— If you placed the original on the scanner glass, go to Step 6. Place the next original on the scanner glass. Select and press or press to copy next page.
Page 157: Changing The Default Copy Settings
Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options Factory Settings 1 . Quality — Text Auto Photo Auto 2 .
Page 158: Using The Mfc As A Printer
Using the Brother MFC-8440, MFC-8840D or MFC-8840DN printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.
Page 159: How To Print Your Document
How to print your document When the MFC receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. From your computer select the Print command.
Page 160: Simultaneous Printing And Faxing
Duplex Printing on page 12-7.) Automatic Duplex Printing (For MFC-8840D and MFC-8840DN) In this mode, the MFC prints on both sides of the A4 , Letter or Legal paper automatically. Open the Properties dialog box in the printer driver.
Page 161: Manual Duplex Printing
) paper. Face-down output tray The MFC ejects paper with printed surfaces face down into the output tray in the front of the MFC. Unfold the support flap to support the printed pages. When printing transparencies, remove each one from the support flap after it exits the MFC.
Page 162: Printing On Plain Paper
MFC grips the paper. ■ Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.
Page 163: The Mp Tray
Release Lever Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. While pressing the paper-guide release lever, slide the paper guide to fit the paper size.
Page 164: Printing On Thicker Paper And Card Stock
When the back output tray is pulled down, the MFC has a straight paper path from the manual feed tray or the MP tray through to the back of the MFC. Use this paper feed and output method when you want to print on thicker paper or card stock.
Page 165 After the printed page comes out of the MFC, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. When you have finished the print job, close the back output tray.
Page 166: The Multi-Purpose Tray (Mp Tray) (For Mfc-8840D And Mfc-8840Dn)
Make sure that the paper is straight and in the proper position in the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.
Page 167 Send the print data to the MFC. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl. 11 - 10 USING THE MFC AS A PRINTER...
Page 168: Printing On Envelopes
If envelopes are creased after they have been printed: At the back of the MFC, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.
Page 169 Hold the envelope in this position until the MFC automatically feeds it in for a short distance, and then let go of the envelope. ■ Make sure the envelope is straight as you insert it in the manual feed tray.
Page 170 If envelopes are creased after they have been printed: At the back of the MFC, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.
Page 171 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes are neatly stacked and in the proper position in the MP tray.
Page 172 ■ The side to be printed on must be face up. ■ Put the leading edge (top of the envelope) in first and push it gently into the tray. Send the print data to the MFC. After you finish the print job, close the back output tray.
Page 173: Printer Operation Keys
Secure key Secured data is password protected. Only those people that know the password will be able to print the data. The MFC will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box.
Page 174: Setting The Emulation Selection
If you want to delete the secured data press select Delete . Stop/Exit Press ■ If you turn the power switch Off, the secured data saved in memory will be cleared. ■ After you print the secured data it will be cleared from memory.
Page 175: Printing The Internal Font List
Printing the Internal Font List You can print a list of the MFC’s internal (or resident) fonts to see how each font looks before you select it. Menu Press 42.Print Options 1.Internal Font Start Press . The MFC prints the list.
Page 176: Printer Driver Settings
Printer driver settings ® (Windows Only) Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type ■ Multiple Page ■ Duplex ■ Watermark* ■ Scaling* ■ Print Date & Time* ■...
Page 177: Features In The Brother Native Driver
Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by ® Brother, this driver includes more features than the Microsoft ® Windows Universal printer driver. Basic tab Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.
Page 178: Paper Size
Ex. 4 in 1 Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet. Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape).
Page 179: Copies
Collate box checked Collate box not checked Media Type You can use the following types of media in your MFC. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper...
Page 180: Advanced Tab
Advanced tab To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can change the resolution as follows: ■...
Page 181 ® For Windows 98/98SE/Me Print Setting is used for optimizing your print quality for the type of original being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Page 182: Duplex Printing
Choosing the Duplex Printing icon displays the Duplex features available. Use Duplex Unit (For MFC-8840D and MFC-8840DN) Check the Duplex box and then select Use Duplex Unit. In this mode the MFC prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex.
Page 183: Watermark
Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. Watermark You can place a logo or text into your document as a Watermark.
Page 184 You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style.
Page 185: Page Setting
You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
Page 186: Device Options
MFC. Only the people who know the password will be able to print them. Since the documents are secured at the MFC, you must use the control panel of the MFC (with the password) to print them.
Page 187 The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. The factory setting is OFF.
Page 188 The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Page 189 Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.
Page 190: Accessories Tab
Paper Source Setting list. Select the Paper Size from the pull-down box and click Update. When Auto Select (default paper source) is set in the Basic tab of the printer driver (see Basic tab on page 12-2), the printer driver will automatically use the Paper Source Setting to select a tray that matches the Paper Size setting in the printer driver.
Page 191: Support Tab
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information...
Page 192: Features In The Ps Printer Driver (For Windows ® )
Solutions Center at http://solutions.brother.com To install the PS driver If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install Software. Choose MFL-Pro Suite and follow the on-screen instructions.
Page 193: Device Settings Tab
Device Settings tab Select the options you installed. 12 - 18 PRINTER DRIVER SETTINGS...
Page 194: Layout Tab
Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Page Per Sheet. Booklet (For MFC-8840D and MFC-8840DN) ®...
Page 195: Paper / Quality Tab
If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen. Select the Paper Source. 12 - 20 PRINTER DRIVER SETTINGS...
Page 196: Advanced Options
4.0, Windows 2000 or XP, you can access the Brother MFC-8840D BR-Script3 Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab. Select the Paper Size and Copy Count. Set the Print Quality, Scaling and TrueType Font setting.
Page 197: How To Scan Using Windows
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the ® PaperPort viewer that Brother included with your MFC, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
Page 198: How To Access The Scanner
® ® Open the software application (ScanSoft PaperPort ) to scan a document. The instructions for scanning in this Guide are for when you use ® ® ScanSoft PaperPort 8.0SE. Select Scan from the File drop-down menu or select the Scan button.
Page 199: Scanning A Document Into The Pc
■ Contrast ■ Document Size After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. See Settings in the Scanner window on page 13-6.
Page 200: Prescanning To Crop A Portion You Want To Scan
The Pre-Scan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. Place the original face up in the ADF, or face down on the scanner glass.
Page 201 You can enlarge the portion you selected by pressing check it. If you want to select the different portion, use undo the image. Place the original face up in the ADF again, if you used the ADF in Step 1. Click Start.
Page 202: Settings In The Scanner Window
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images.
Page 203: Scan Type
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors, 24-bit...
Page 204: Document Size
APS C 4 × 6 in. (10 × 15cm) ■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm) To scan photographs or business cards, select the document size, and then place the document face down at the center of scanner glass.
Page 205 You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Page 206: Scanning A Document (For Windows Xp Only)
WIA or TWAIN scanning. How to access the scanner Open your software application to scan a document. The instructions for scanning in this Guide are for when you use ® ® ScanSoft PaperPort 8.0.
Page 207: Scanning A Document Into The Pc
Scanning a document into the PC If you want to scan a whole page, use the ADF (automatic document feeder). — — If you want to scan a portion of the page after pre-scanning the document, use the scanner glass (Flatbed).
Page 208 ■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 13-15.) To start scanning your document, click the Scan button in the Scan dialog box.
Page 209: Prescanning To Crop A Portion You Want To Scan Using The Scanner Glass
PreScanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
Page 210 In the Scan dialog box, click the Preview button. The entire original will be scanned into the PC and will appear in the scanning area. Select the portion you want to scan by clicking the left mouse button and dragging it over the area.
Page 211: Brother Scanner Utility
The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect.
Page 212: Using The Scan Key (For Usb Or Parallel Interface Cable Users)
Scan computer folder. The advantage of using ) is that you avoid the mouse clicks required to scan from your computer. For Scan to E-mail, Scan to Image, Scan to OCR and Scan to File Scan Before you can use ) on the control panel, you ®...
Page 213: Scan To E-Mail
Scan to E-mail You can either scan a black and white or color original into your E-mail application as a file attachment. You can change the Scan ) configuration. (See Scan to E-mail on page 14-10 to 14-11.) ® (For Windows XP: See Hardware Section: Changing the Scan to button configuration on page 15-5 to 15-11.)
Page 214: Scan To Ocr
You can scan a black and white or a color original into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center.
Page 215: Using Scansoft ® Paperport
® PaperPort has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ®...
Page 216: Viewing Items
Desktop View displays items as thumbnails Page View displays a close-up of a single page and you can open a ® PaperPort item by double-clicking on it.
Page 217: Organizing Your Items In Folders
The Send To Bar at the bottom of the Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Send To Bar is to select an item and then fax it.
Page 218: Scansoft ® Omnipage ® Ocr Lets You Convert
PaperPort can quickly convert the text on a ScanSoft ® PaperPort item (which is really just a picture of the text) into text that you can edit with a word processing application. ® PaperPort uses the optical character recognition application ®...
Page 219: You Can Export Items In Other Formats
BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file Select the Save As command from the File pull-down menu in ®...
Page 220: How To Uninstall Paperport
Install/Uninstall tab. Select Brother Extensions for Paperport and click the Add/Remove button. ® Select PaperPort 8.0 SE from the list and click the Add/Remove button. ® For Windows 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs.
Page 221: Using The Brother Control Center For Windows
The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the MFC. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications.
Page 222: Autoload The Brother Control Center
Control Center When the Control Center is loaded, the icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. Control Center If the icon does not appear on your task bar, you will have to launch the software.
Page 223: Brother Control Center Features
You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it. Select a different application. For example, you can change a scan button from MS Word Pad to MS Word by changing the application that is listed for the Word Processor.
Page 224: Scan Key Operations
Scan key operations Scan to File—Lets you scan directly to a file on your computer. You can change the file type and directory for the document you are scanning. Scan to E-mail—Lets you scan a picture or text document directly into an E-mail application as a standard attachment.
Page 225: Scanner Settings For Scan, Copy And Pc-Fax Buttons
Brother Control Center screen —OR— Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer.
Page 226: Setting Up The Scanner Configurations
Brightness—Slide the adjuster from 0% to 100% Contrast—Slide the adjuster from 0% to 100% Click OK to save your changes. If you make a mistake or want the original default setting, just click the Restore Defaults button when the scanning mode is displayed.
Page 227: Perform An Operation From The Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the MFC’s ADF, and then click OK to go to the Control Center screen.
Page 228: Scan To File
Defaults button. Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
Page 229: Destination Folder
TIFF Multi-page - Group 4 (*.tif) TIFF Multi-page - Class F (*.tif) Portable Network Graphics (*.png) FlashPix (*.fpx) To Search your system for the directory and folder you want, click the Browse button. Click OK to save your settings. ® ®...
Page 230: Scan To E-Mail
Defaults button. Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
Page 231: E-Mail Application
Send to Options Convert attachments to specified file type—Converts items to the type in the File Type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format.
Page 232: Scan To Ocr (Word Processor)
Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK —OR— To go back to the factory default settings, click the Restore Defaults button. Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying;...
Page 233: Word Processor
Word Processor—From the pull-down list, select the word processor you want to use. Click the Link Settings button to display the screen to set up the document format you want to use and identify the OCR program: File Type—From the pull-down list, select the file type you want to use for your word processor or text documents.
Page 234: Scan To Image
Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK —OR— To go back to the factory default settings, click the Restore Defaults button. Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying;...
Page 235: Copy
Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK —OR— To go back to the factory default settings, click the Restore Defaults button. Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy.
Page 236: Send A Fax
Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK —OR— To go back to the factory default settings, click the Restore Defaults button. Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying;...
Page 237: Pc-Fax Settings
For Windows 2000 Professional Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To go back to the factory default settings, click the Restore Defaults or Default button. ® ® 14 - 17 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98/98SE/ME/2000 PROFESSIONAL AND WINDOWS NT WS 4.0...
Page 238: Using The Windows -Based Brother Smartui Control Center
® (For Windows Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer.
Page 239: Autoload The Brother Control Center
Task Tray and select Show. The main SmartUI Control Center window appears. Please look at the bottom of the window for a check box labeled “AutoLoad Pop-up”. Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from automatically loading every time Windows is started.
Page 240: Brother Control Center Features
MFC such as “Scan to File”. The “Scan to File” feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.
Page 241: Auto Configuration
Control Center automatically will create a link and a scanning application button for Outlook. You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Configuration. Select the Configuration tab and from the Application pull down menu select a different application.
Page 242: Hardware Section: Changing The Scan To Button Configuration
Hardware Section window to reconfigure the ) button on your MFC. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the scan key (For USB or Parallel interface cable users) on page 13-16.) ®...
Page 243: Scan To E-Mail
To change the destination E-mail application you use the Application pull down list to select the compatible E-mail application, which is installed on your system. If you wish to change the attachment file type click on the Link Preferences button to display a list of file types. ®...
Page 244: Scan To File
Scan to File To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder/directory by clicking the Browse button.
Page 245: Scan To Image
Scan to Image To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You have the ability to change the configuration, which includes the destination image format or document application.
Page 246 To change the default setting of the scan, click on the Scan Settings tab. You can set the Color Mode to Black & White, 8-bit Gray or 24-bit Color. The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness...
Page 247: Scan To Ocr
Scan to OCR To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You have the ability to change the configuration, which includes the destination applications. ® 15 - 10 USING THE WINDOWS...
Page 248 You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page.
Page 249: Software Section
The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains four buttons for N to 1 copying.
Page 250: Scan
Scan *1 Scan to File —enables you to scan directly to a disk file. You can change the file type and destination directory, as needed. *2 Scan to E-mail (Default: Outlook Express) —enables you to scan a page or document directly into an E-mail application as a standard attachment.
Page 251: Fax
Send a Fax (Brother PC-FAX)—enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. Custom Scan to File—These buttons have been pre-programmed for the Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
Page 252: Scan To File
Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory right-click on the Scan to File button and click Configuration.
Page 253 To change the configuration click on the Configuration tab. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the file appears in PaperPort, or you can select another folder/directory by clicking the Browse button.
Page 254: Scan To E-Mail
To change the default E-mail application or attachment file type, right-click on the E-mail button and select “Configuration”. The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From the Application pull down list, select your preferred E-mail application.
Page 255 To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachment to specified file type box and then select the appropriate file type from the pull down list. ® 15 - 18 USING THE WINDOWS...
Page 256: File Attachments
With this box unchecked each scanned page will be saved in its own individual file. File Type—Select from the pull-down list the type of file you want the scanned images to be saved in.
Page 257: Scanner Settings
Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings. ® 15 - 20 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 258: Scan To Ocr (Word Processing Program)
Scan to OCR (Word Processing program) Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type. You can also choose another OCR software ®...
Page 259 To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for documents. OCR—Select the OCR application from the OCR pull down list. ® 15 - 22 USING THE WINDOWS...
Page 260: Scan To Graphics Application (Example: Microsoft Paint)
To change the default graphics application right-click on the button and select Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab.
Page 261 To change the other configuration options click the Link Preferences button. This option enables you to reduce image to screen resolution (96dpi), show a warning if the item has annotations, update the original item if sent item is modified, if needed. ®...
Page 262: Copy
Copy The copy buttons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing. The Copy buttons are automatically linked to the default Windows printer driver.
Page 263 Select the number of Pages Per Sheet from the Scaling selections. As an example to configure the section Copy button to copy two pages to one you must select 2 in 1. You must configure each of the copy buttons before they can be used.
Page 264: Fax Setting (Pc-Fax Using The Brother Fax Driver)
Brother SmartUI automatically configures the Fax button to use the Brother PC-FAX driver no user configuration is required. The Scan Action tab is set to Application and should not be changed. To change the PC-FAX settings click the Link Preferences button found in the configuration tab.
Page 265: Fax Settings
FAX settings Brother PC-FAX To change the driver settings, click on the Setup button. Select the Paper Size, Paper Source. If you need more customized setup, click on the Options button. ® 15 - 28 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 266 Select the Paper Size, Orientation (Portrait or Landscape) and Resolution (200x200 dpi or 200x100 dpi), and click OK. To return to the factory default settings, click the Default button. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 29...
Page 267: Custom: User-Defined Buttons
Brother model you purchased.) You can set your own preferences and configuration to fit your required application. To configure a Custom Button right click on the button and then click Configuration. The configuration window will appear. You have four function choices Application, File, OCR and Email.
Page 268: Select Configuration For The Scan Type
Configuration Tab list of settings. Application: Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left. ®...
Page 269 File: Select the file format from the Format pull down list. You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory.
Page 270 Click on Link Preferences and select the destination Application from the scroll menu on the left. Select the File Type from the File Type pull down list. You can also choose another OCR application from the OCR pull down list if another is installed on you system.
Page 271 Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list. ® 15 - 34 USING THE WINDOWS...
Page 272: Select Scan Settings
3. Select Scan Settings. You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Color Mode, Resolution, Paper Size and Brightness and Contrast settings. ® USING THE WINDOWS...
Page 273: Using Mfc Remote Setup
PC. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC.
Page 274 The Print button prints the selected items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC. Then you can click the Print button to get an up-to-date printout.
Page 275: Using Brother Pc-Fax Software
PC-FAX sending The Brother PC-FAX feature lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Page 276: Setting Up User Information
Setting up user information You can access the User Information from the FAX Sending dialog box by clicking (See Sending a file as a PC-FAX using the Facsimile style on page 17-15.) From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8840D, and then select PC-FAX Setup.
Page 277: Sending Setup
E-mail data which contains user and subject information. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style.
Page 278: Outside Line Access
Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office).
Page 279: User Interface
User interface In the Sending tab, select user interface. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style 17 - 5 USING BROTHER PC-FAX SOFTWARE...
Page 280: Speed-Dial Setup
From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: Click the Speed-Dial button you want to program.
Page 281: The Address Book
The Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8840D, and then click PC-FAX Address Book. The Brother Address Book dialog box will appear: 17 - 7 USING BROTHER PC-FAX SOFTWARE...
Page 282: Setting Up A Member In The Address Book
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the icon to add a Member.
Page 283: Setting Up A Group For Broadcasting
Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: Type the name of the new Group in the Group Name field.
Page 284: Editing Member Information
Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.)
Page 285 Select OK to save the data. Type the name of the file, and then select Save. 17 - 11 USING BROTHER PC-FAX SOFTWARE...
Page 286: Importing To The Address Book
From the Available Items column select the data fields you want to Import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file. Select the Divide Character - Tab or Comma based on the file format you are importing.
Page 287: Setting Up A Cover Page
Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). Setting up a Cover Page From the PC-FAX dialog box click to access the PC-Fax Cover page setup screen.
Page 288: You Can Enter Information In Each Field
Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style.
Page 289: Sending A File As A Pc-Fax Using The Facsimile Style
Sending a file as a PC-FAX using the Facsimile style Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK.
Page 290: Redial
If you want to cancel the fax, click Stop. Redial If you want to redial a number, click Redial to scroll through the last five fax numbers, and then click Start. Sending a file as a PC-FAX using the Simple style Create a file in Word, Excel, Paint, Draw or any other application on your PC.
Page 291 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button.
Page 292: Setting Up Pc-Fax Receiving (Windows 98/98Se/Me/2000 Professional And Windows Nt Ws 4.0 Only)
In Ring Delay, select the number of rings before you want your PC to answer Incoming calls. In Save file to, use the Browse button if you want to change the path where PC-FAX files will be saved.s In File Format, select .tif or .max for the format the received document will be saved in.
Page 293: Viewing New Pc-Fax Messages
Viewing new PC-FAX messages Each time you start to receive a PC-FAX, the icon will flash blue and red. Once the fax has been received the icon will remain red. The red icon will change to green once the received fax has been received.
Page 294: Receiving A Fax Into The Pc (Windows ® Xp Only)
Tasks menu. The FAX services will be installed on your PC. A Fax icon will then appear in the Printers and Faxes folder. If the Fax icon does not appear, click Install a local fax printer in the Printer tasks menu.
Page 295 Enter your details, ensuring you specify the outside line access number if necessary and click OK. Select the My location radio button if it is not selected and then click OK. 17 - 21 USING BROTHER PC-FAX SOFTWARE...
Page 296 Enter the sender information, and then click Next. Select Brother MFC-8440 or MFC-8840D in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your MFC will attempt to answer the fax. Click Next.
Page 297 Enter the Transmitting Subscriber Identification (TSID), and then click Next. Enter the Called Subscriber Identification (CSID), and then click Next. Select if you print a received fax or save it in a folder, and then click Next. 17 - 23 USING BROTHER PC-FAX SOFTWARE...
Page 298 Click Finish. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in Step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console.
Page 299: How To View The Received Faxes
Click Start, point to All Programs, Accessories, Communications, Fax, and then click Fax Console to open the Fax Console. In the left pane, expand the Fax folder (if it is not already expanded). The Fax folder contains the following folders: ■...
Page 300: Using Your Mfc With A Macintosh
, you must buy a USB cable that is not longer than 6 feet (1.8 metres). Do not connect the MFC to a USB port on a key board or a non-powered USB hub. ■ Some descriptions in this chapter are based on the MFC-8840D.
Page 301: Using The Brother Printer Driver With Your Apple Macintosh (Mac Os 8.6-9.2)
(Mac OS 8.6-9.2) To select a Printer: Open the Chooser from the Apple menu. Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. ® 18 - 2 USING YOUR MFC WITH A MACINTOSH...
Page 302 To print a document: ® ® From the application software such as Presto! PageManager click File menu and select Page Setup. You can change the settings for Paper Size, Orientation, and Scaling, and then click OK. ® ® From application software such as Presto! PageManager click File menu and select Print.
Page 303 Device Options allows you to select Duplex. Automatic Duplex is only available with the MFC-8840D and MFC-8840DN. ® 18 - 4 USING YOUR MFC WITH A MACINTOSH...
Page 304: Using The Brother Printer Driver With Your Apple Macintosh (Mac Os X)
Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK. ® ® From application software such as Presto! PageManager click File menu and select Print. Click Print to start printing. ® USING YOUR MFC WITH A MACINTOSH 18 - 5...
Page 305: Specific Settings
Specific settings Set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the MFC-8840D and MFC-8840DN. ® 18 - 6 USING YOUR MFC WITH A MACINTOSH...
Page 306 Printer settings ® USING YOUR MFC WITH A MACINTOSH 18 - 7...
Page 307: Using The Ps Driver With Your Apple Macintosh
® Macintosh To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Menu Emulation to BR-Script3 ( ) before connecting the USB cable.
Page 308 Open the Desktop Printer Utility icon. Select Printer (USB), and then click OK. ® USING YOUR MFC WITH A MACINTOSH 18 - 9...
Page 309 Click Change... in the PostScript Printer Description (PPD) file. Select Brother MFC-8840D, and then click Select. Click Change... in the USB Printer Selection. Select Brother MFC-8840D, and then click OK. ® 18 - 10 USING YOUR MFC WITH A MACINTOSH...
Page 310 Click Create..Enter your MFC name (MFC-8840D), and then click Save. Select Quit from the File menu. Click the MFC-8840D icon on the Desktop. ® USING YOUR MFC WITH A MACINTOSH 18 - 11...
Page 311 If a Brother Native Driver (MFC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver. ■ To use the PS driver with a USB cable, you need to set the Menu Emulation to BR-Script3 ( ) before connecting the USB cable.
Page 312 Open the Utilities folder. Open the Print Center icon. Click Add Printer… . ® USING YOUR MFC WITH A MACINTOSH 18 - 13...
Page 313 Select USB. Select MFC-8840D, and then click Add. Select Quit Printer Center from the Print Center menu. ® 18 - 14 USING YOUR MFC WITH A MACINTOSH...
Page 314: Sending A Fax From Your Macintosh Application
Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed. From the Output pull-down menu, select Facsimile.
Page 315 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them.
Page 316 You can send a fax directly from a Macintosh application by doing the following: Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: Select Send Fax from pull-down menu. ®...
Page 317 To address the fax, type a fax number in the Input Fax Numbers box, and the click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 318: Drag A Vcard From The Mac Os
X Address Book application to the Destination Fax Numbers filed. When you are finished addressing your fax, click Print. The vCard used must contain a work fax or home fax number. ® USING YOUR MFC WITH A MACINTOSH 18 - 19...
Page 319 X Address Book for the selected category will be ® used. If the fax number is stored in only one of the Mac OS Address Book categories, the number will be retrieved no matter which category you have selected (work or home).
Page 320: Using The Brother Twain Scanner Driver With Your Macintosh
Run your Macintosh TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.
Page 321: Scanning An Image Into Your Macintosh
You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page Place the original face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box:...
Page 322: Prescanning An Image
PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image.
Page 323: Settings In The Scanner Window
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. ® 18 - 24 USING YOUR MFC WITH A MACINTOSH...
Page 324 Colors—Choose either 8-bit Color, which scans up to 8-bit Color or 24-bit Color which scans up to 16.8 million colors. Although using 24-bit Color creates an image with the most accurate colors, the image file will be about three times larger than a file created with 8-bit Color. ®...
Page 325: Scanning Area
Business Card (90 × 60 mm) ■ Custom (user adjustable it from 0.35 × 0.35 in. to 8.5 × 11.69 in. or 8.9 × 8.9 mm to 216 × 356 mm) After you choose a custom size, you can adjust the scanning area.
Page 326: Adjusting The Image
You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK.
Page 327: Using Presto
E-mail files, and read ® documents with the OCR software built into Presto! ® PageManager If you use the MFC as a scanner, we recommend that you install ® ® ® ® Presto! PageManager .
Page 328: System Requirements
■ System 8.6, 9X, 10.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 256 color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software...
Page 329: Mfc Remote Setup (Mac Os ® X)
This exits the remote setup application without uploading the data to the MFC. Apply This uploads the data to the MFC, but does not exit the remote setup application. Print This command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC.
Page 330 Export This command saves the current configuration settings to a file. Import This command reads the settings from a file. ® USING YOUR MFC WITH A MACINTOSH 18 - 31...
Page 331: Network Scanning (Windows ® 98/98Se/Me/2000 Professional And Xp Only)
NL-5, please contact your Brother Sales Office. Registering your PC with the MFC If you need to change the MFC that was registered to your PC during the installation of MFL-Pro (see Quick Setup Guide on page 38), follow the steps below.
Page 332 MFC as a Network scanner for your PC. < Specify your MFC by address Enter the actual IP address of the MFC in the IP Address field. Click Apply and then OK. Specify your MFC by Name Enter the MFC Node name in the Node Name field.
Page 333 Click OK. Click Apply and then OK. Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The MFC's LCD displays the Name you enter. Default setting is your PC Name. You can enter a name if you like.
Page 334: Using The Scan Key
Brother SmartUI will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color original and it will be sent with the E-mail from the PC as an attachment.
Page 335: Scan To E-Mail (E-Mail Server)
When you select Scan to E-mail (E-mail server) you can scan a black and white or color original and send it directly to an E-mail address from the MFC. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.
Page 336: Scan To Image
You will not be able to initiate a network scan from the Brother Control Center (SmartUI). Place the original face up in the ADF, or face down on the scanner glass. Scan Press...
Page 337: Scan To Ocr
Scan to OCR When you select Scan to OCR your original will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI ® ® will activate ScanSoft OmniPage and convert your original into text for viewing and editing from a word processing application on the designated PC.
Page 338: Scan To File
Scan to File When you select Scan to File you can scan a black and white or color original and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the Brother SmartUI on the designated PC.
Page 339: Brother Network Pc-Fax Software
Brother Network PC-FAX can be configured through PC-FAX Setup, Sending tab. Sending setup In order to use the full functionality of Network PC-FAX it is strongly recommended that you enable the Network PC-FAX Setup option on the Sending tab Brother PC-FAX Setup.
Page 340 Check Enable box. This software can be used in a network environment and with a locally connected machine. It is important that when used in a network environment the Network PC Fax is set to enable. BROTHER NETWORK PC-FAX SOFTWARE 20 - 2...
Page 341: Extra Options In Address Book
Click the OK button to save the member's information. If you wish to send a document to this contact by more than one method you must create a second contact and select a different option, Fax, E-Mail or MFC Address.
Page 342: Installing Network Pc-Fax
If in any doubt please contact your Network Administrator. If the installer screen does not appear automatically select Start, Run and type X:/setup.exe (X:/ should be the drive letter of your CD ROM drive on your PC). BROTHER NETWORK PC-FAX SOFTWARE 20 - 4...
Page 343: Using The Brother Network Pc-Fax Software
The Brother Network PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can even attach a cover page note. All you...
Page 344: Sending A Network Pc-Fax From Your Macintosh Application
To send an E-mail from Brother Network PC-FAX you can either enter the E-mail address in the To: field or in the display for Facsimile Style using the PC keyboard or select the member from the Address Book. The member must have E-mail selected as the chosen destination for that member.
Page 345: Important Information
In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.
Page 346 But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
Page 347: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Page 348: Important
NERGY efficiency. Laser safety This equipment is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the equipment does not produce hazardous laser radiation.
Page 349: Fda Regulations
Since radiation emitted inside the equipment is completely confined within protective housings and external covers, the laser beam cannot escape from the MFC during any phase of user operation. FDA regulations U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after August 2, 1976.
Page 350: Important Safety Instructions
This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company.
Page 351 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this...
Page 352: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved.
Page 353: Troubleshooting And Routine Maintenance
Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your MFC identifies the problem and displays an error message.
Page 354 Try the call again. If problem Comm. Error communication error. continues, call Telephone Company to check your phone line. You tried to poll a fax machine that is not in Verify the other party’s polling setup. Connection Polled Waiting mode. Fail...
Page 355 Registered Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-2.) A page, piece of paper or paper clip, etc. may Open the front cover. If you see any Pls Open be jammed inside the MFC. jammed paper or other item, gently Cover pull it out, then close the front cover.
Page 356: Original Jams
But the toner is depleted and the MFC is telling you that the toner will soon run out. Original jams Based upon where the original is jammed, follow the appropriate set of instructions to remove it. Original is jammed in the top of the ADF unit.
Page 357: Original Is Jammed Inside The Adf Unit
Pull the jammed original out to the right. Close the document cover. Stop/Exit Press —OR— Take the ADF support out of the ADF unit. Pull the jammed original out to the right. Stop/Exit Press 22 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 358: Paper Jams
To clear paper jams, please follow the steps in this section. WARNING After you have just used the MFC, some parts inside the MFC are extremely hot. When you open the front cover or back output tray of the MFC, never touch the shaded parts shown in the following diagram.
Page 359 Pull out the drum unit assembly. Pull the jammed paper up and out of the MFC. If you cannot remove the drum unit assembly easily at this time, do not use extra force. Instead, pull the edge of the jammed paper from the paper tray.
Page 360 If the paper jam can be cleared, go to Step 7. If you have to pull the paper toward the back of the MFC, the fuser may get dirty with toner powder and it may scatter on the next printouts.
Page 361 WARNING After you have just used the MFC, some internal parts of the MFC are extremely HOT! Wait for the MFC to cool down before you touch the internal parts of the MFC. HOT! Back view Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser unit.
Page 362 Push the lock lever down and take the toner cartridge out of the drum unit assembly. Take out the jammed paper if there is any inside the drum unit. Put the drum unit assembly back in the MFC. Put the paper tray in the MFC.
Page 363: Paper Is Jammed In The Duplex Tray (For Mfc-8840D And Mfc-8840Dn)
Paper is jammed in the duplex tray (For MFC-8840D and MFC-8840DN) Pull the duplex tray and paper tray out of the MFC. Pull the jammed paper out of the MFC. Put the duplex tray and paper tray back into the MFC.
Page 364 ■ The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after only one side has printed. ■ If the Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size, paper jams may occur and the printing will be out of position on the page.
Page 365: If You Are Having Difficulty With Your Mfc
Received faxes appear as split If the received data is divided and printed on two pages or if you get an or blank pages. additional blank page, your Paper Size setting may not be correct for the paper you are using (See Type and size of paper on page 2-1).
Page 366 (See Cleaning the scanner on page 22-25.) Handling Incoming Calls MFC ‘Hears’ Voice as CNG If your MFC is set to Easy Receive ON, it is more sensitive to sounds. Tone. Your MFC may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones.
Page 367 Reset the MFC or turn it off and then on again. Check the primary or it prints garbage. settings in your application software to make sure it is set up to work with your MFC. The MFC prints first couple of Your computer is not recognizing the printer’s input buffer full signal.
Page 368 Check to see if the Check Paper or Paper Jam message appears on The LCD shows Check the LCD. If it is empty, load a new stack of paper into the paper tray. If Paper or Paper Jam. there is paper in the paper tray, make sure it is straight. If the paper is curled, you should straighten it.
Page 369 (See Setting the Paper Type on page 4-5 and Media Type on page 12-4.) Printouts are too light. Set Toner Save mode to off in the Advance tab in the printer driver. (See Toner Save on page 12-6.) Network Difficulties...
Page 370: Improving The Print Quality
A B C D If the whole page is too light, Toner Save mode may be on. Turn off a b c d e b c d Toner Save mode in the printer Properties tab of the driver.
Page 371 Examples of poor print Recommendation quality If the problem is not solved after printing a few pages, the drum unit may have glue from label stock on the OPC drum surface. 94 mm (3.7 in.) Clean the drum unit as follows: 94 mm (3.7 in.)
Page 372 Do not use paper that has clips or staples because they will scratch the surface of the drum. If the unpacked drum unit is in direct sunlight or room light, the unit may be damaged. Make sure that you use paper that meets our specifications. A rough surfaced paper or thick print media can cause the problem.
Page 373 Try printing using the straight-through output path. (See How to load paper on page 2-5.) b c d e Turn over the stack of paper in the tray or try rotating the paper 180° in 1 3 4 the input tray.
Page 374: Packing And Shipping The Mfc
Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your machine. If you do not pack the MFC correctly, you may void your warranty. Turn the MFC power switch off. Unplug the MFC from the telephone wall jack.
Page 375 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. Close the front cover. Fold down the face-down output tray flap. Remove the telephone line cord. Wrap the MFC in the plastic bag and place it in the original carton with the original packing material.
Page 376 AC cord and printed materials in the original carton as shown below: If you are returning the MFC to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts to use with your ‘Exchange’ machine.
Page 377: Routine Maintenance
Routine maintenance Cleaning the scanner Turn the MFC power switch off and lift the document cover. Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth. White Film...
Page 378: Cleaning The Printer
Remove the drum unit and toner cartridge assembly. WARNING Just after you have used the MFC, some internal parts of the machine are extremely HOT! When you open the front cover of the MFC, never touch the shaded parts shown in the diagram below.
Page 379: Cleaning The Drum Unit
Return the blue tab and snap it into the Home position ( ▼ ). Home Position(▼) Corona Wire Caution If the blue tab is not at Home position ( ▼ ), printed pages may have vertical stripes. Reinstall the drum unit and toner cartridge assembly into the MFC.
Page 380: Replacing The Toner Cartridge
(i.e., standard letter, detailed graphics). It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning. Discard the used toner cartridge according to local regulations, keeping it separate from domestic waste.
Page 381: How To Replace The Toner Cartridge
How to replace the toner cartridge WARNING Just after you use the MFC, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. HOT! Open the front cover and pull out the drum unit.
Page 382 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. Lock Lever Caution Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water.
Page 383 Caution ■ Wait to unpack the toner cartridge until immediately before you install it in the MFC. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. ■ Brother strongly recommends that you do not refill the toner cartridge provided with your MFC.
Page 384 Remove the protective cover. Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in properly, the lock lever will lift automatically. Drum Unit Toner Cartridge Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times.
Page 385 Reinstall the drum unit and toner cartridge assembly and close the front cover. 22 - 33 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 386: Replacing The Drum Unit
Replacing the drum unit The MFC uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon , the drum unit is near the end of its life and it is time to purchase a new one.
Page 387 Press the cover release button and then open the front cover. Remove the old drum unit and toner cartridge assembly. Place it on a drop cloth or disposable paper to avoid scattering toner. Caution To prevent damage to the printer from static electricity, do not touch the electrodes shown below.
Page 388 Discard the used drum unit according to local regulations, keeping it separate from domestic waste. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. If you have questions, call your local waste disposal office.
Page 389: Checking The Drum Life
Remaining:100% life. Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem. Page Counter You can see number of total pages, copy pages, print pages and List/Fax (total fax print + total list print) pages that your MFC has printed.
Page 390: Optional Accessories
Optional accessories Memory board The memory board is installed on the main controller board inside the MFC. When you add the optional memory board, it increases the performance for both copier and printer operations. Model Name Optional Memory MFC-8440 (32 MB Standard Memory)
Page 391: Installing The Optional Memory Board
Installing the optional memory board WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. ■ Before installing the optional memory board, make sure there are no faxes in the memory.
Page 392 Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board. If you do not have an antistatic wrist strap, frequently touch the bare metal on the printer.
Page 393: Network (Lan) Board
WARNING If the Status LED turns Red for a Service Error, please call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada). Network (LAN) board When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management operations.
Page 394: Before Starting Installation
Avoid moving around the work area in order to eliminate static charge build-up. ■ If possible, do not work on a carpeted area. ■ Do not flex the board and do not touch the components on the card. Tools Required: Phillips Screwdriver Step 1: Hardware installation...
Page 395 WARNING Turn the MFC power switch off, before installing (or removing) the NC-9100h board. Remove the side cover. Loosen the two screws, and then remove the metal shield plate. Loosen the two screws, and then remove the metal cover plate.
Page 396 Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the NC-9100h with the two screws. Put the metal shield plate back on and secure it with the two screws. Put the side cover back on.
Page 397: Step 2: Connecting The Nc-9100H To An Unshielded Twisted Pair 10Base-T Or 100Base-Tx Ethernet Network
Plug in the AC power cord. After initialization and warm-up (this may take several seconds), the machine will come to a Ready state. No light: If both of the two LEDs are off, then the print server is not connected to the network. Link/Speed LED is orange: Fast Ethernet This Link/Speed LED will be orange if the print server is connected to a 100BASETX Fast Ethernet network.
Page 398: Test Switch
User’s Guide on the CD-ROM. Paper Tray #2 You can purchase the Paper Tray #2 accessory (LT-5000) to use as a third paper source. Tray #2 holds up to 250 sheets of 20 lb (80 g/m paper. Paper Tray #2 Holds approx.
Page 399: Glossary
(or pressing Automatic Redial A feature that enables your MFC to redial the last fax number if the fax did not go through because the line was busy. Auto Reduction Reduces the size of incoming faxes.
Page 400 Drum Unit A printing device for the MFC. Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax. Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by answering it.
Page 401 Fax tones The signals sent by sending and receiving fax machines while communicating information. Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs. Gray scale The shades of gray available for copying and faxing photographs.
Page 402 Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging This feature enables your MFC to call your pager when a fax is received into its memory. Pause Allows you to place a 3.5 second delay in the dialing Pause sequence stored on Speed-Dial numbers.
Page 403 , and the three digit code to start the dialing process. Standard resolution 203 x 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages.
Page 404 ® True Type fonts The fonts that are used in the Windows operating systems. If you install the Brother True Type fonts, more types of ® fonts will be available for Windows applications.
Page 405: S - 1 Specifications
Specifications Product description The MFC-8440, MFC-8840D and MFC-8840DN are 5 in 1 Multi-Function Centers: Printer, Copier, Color Scanner, Fax, and PC-FAX (via your PC). The MFC-8840D includes Duplex Printing. The MFC-8840DN includes Duplex Printing and Network capability. General Memory Capacity...
Page 406: Print Media
) plain paper (MFC-8840D and MFC-8840DN only) Manual Feed Tray/Multi-Purpose Tray ■ Paper size: Width: 20 lb 2.75 - 8.66" (69.8 - 220.0 mm) Height: 4.57 - 16.00" (116.0 - 406.4 mm) Weight: 16 - 43 lb (60 - 161 g/m...
Page 407: Fax
JBIG code). Specifications and printed materials are subject to change without prior notice. "Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, JBIG code). Specifications and printed materials are subject to change without prior notice.
Page 408: Scanner
Scanning Width 8.35 inches (212 mm) Gray Scale 256 levels ® Scanning directly to a networked PC is available with Windows 98/98SE/Me/2000 Professional and XP. OS X scanning is supported in OS X 10.2.1 or greater. SPECIFICATIONS S - 4...
Page 409: Printer
6 feet (2 m). Please make sure that you use a Hi-Speed USB 2.0 certified cable if your computer uses a Hi-Speed USB 2.0 interface. Even if your computer has a USB 1.1 interface you can connect the MFC. S - 5 SPECIFICATIONS...
Page 410: Computer Requirements
Only) ® NOTE: USB is not supported under Windows NT WS 4.0. All registered trademarks referenced herein are the property of their respective companies. For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/ ■ ® Application software is different for Windows ®...
Page 411: Consumable Items
TN-540: Standard Toner Cartridge - Up to 3,500* Expectancy pages TN-570: High Yield Toner Cartridge - Up to 6,700* pages *(when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job. Drum Unit Life...
Page 412: Network (Lan) Board (Nc-9100H
Network (LAN) board (NC-9100h) MFC-8440 (Option) When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the MFC-8840D (Option) network to use the Internet FAX, Network Scanner, MFC-8840DN (Standard) Network Printer and Network Management software operations for small workgroups.
Page 413: Optional External Wireless Print/Scan Server (Nc-2200W
Server (NC-2200w) NC-2200w External Connecting the optional External Wireless Wireless Print/Scan Print/Scan Server (NC-2200w) to your MFC will Server (Optional) allow you to print and scan over a wireless network. Network types IEEE802.11b wireless LAN ® ® Support for Windows 98/98SE/Me/2000/XP and Windows NT ®...
Page 414: Index
Index The items in the upper case represent LCD messages. cleaning (routine maintenance) drum unit .......22-27 access codes, storing and printer ......22-26 dialing ........ 7-7 scanner ......22-25 accessories and supplies ..ii CNG tones ......1-14 ADF (Automatic Document Combine items into a single file Feeder) ......
Page 415 ....8-1, 8-6 Duplex/2 in 1 ....10-15 polling ....1-21, 5-9 Duplex/4 in 1 ....10-15 reducing to fit on paper ... 5-5 retrieving from a remote site ....... 8-7 ring delay, setting ..5-2 Easy Receive ..... 5-4...
Page 416 ......5-7 receive ......5-1 double-ringing (voice calls) transmission .....6-4 ........5-3 manual feed tray ..11-5, 11-7 Easy Receive ....5-4 Memory Security ..6-22, 6-23 FAX Receive Code ... 5-8 Memory Storage ....3-1 receiving faxes ....5-7 Menu table ......3-1 Setting F/T Ring Time ..
Page 417 ....5-5 print ........S-5 improving the print quality Scan ......13-6, S-4 ........22-18 setting for next fax .... 6-7 jams ....22-6, 22-11 Ring Delay, setting ....5-2 manual feed tray .... 11-5 multi-purpose tray ..11-6 on thick paper ....
Page 418 ....... 4-3 Special Characters ... 4-4 To change the default setting of the scan, click on the Scan Settings tab ..... 15-9 Tone signals on Pulse line ... 7-8 toner cartridge replacing ....22-28, 22-29 tray use, setting copy ........ 4-11 fax ........
Page 419: Remote Retrieval Access Card
Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your MFC’s Fax Forwarding, Paging and Remote Retrieval features.
Page 420 Fold Fold R - 2...
Page 421 The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 422 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

This manual is also suitable for:

Mfc-8820d Mfc-8820dn Mfc-8840d Mfc-8840dn 8820dn - b/w laser - all-in-one Mfc 8420 - b/w laser - all-in-one ... Show all

Brother MFC-8440 User Manual

Introduction

Paper

On-Screen Programming

Getting Started

Setup Receive

Setup Send

Auto Dial Numbers and Dialing Options

Remote Fax Options

Printing Reports

Making Copies

Using the MFC as a Printer

Printer Driver Settings

How to Scan Using Windows

Windows NT WS 4.0

Using the Brother Control Center for Windows

98/98Se/Me/2000 Professional and Windows NT

Quick Links

Related Manuals for Brother MFC-8440

Summary of Contents for Brother MFC-8440